Top 11 Communications coordinator Jobs in Newark De

Communications Coordinator
Apollo Technology Solutions LLC —Newark, DE
- Contract
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
4d
Communications Coordinator
DEW Softech Inc —Newark, DE
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Quick Apply
3d
Multimedia Production Coordinator
GOLDEY BEACOM COLLEGE INC —Wilmington, DE
- $58,000 - $62,000 a year
- Full-time
- Computer literacy
- Research
- Mid-level
- Paid holidays
- Health insurance
2d
Parking Services Admin & Social Media Coordinator- Part-Time
Borough of West Chester —West Chester, PA
- Part-time
- Marketing
- High school diploma or GED
- Driver's License
- Flexible schedule
Quick Apply
11d
Launch & Community Coordinator
Playville —Coatesville, PA
- From $20 an hour
- Part-time
- Hybrid work
- Entry level
- Employee discount
- Flexible schedule
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Program Coordinator
Chester County of Pennsylvania —Exton, PA
- $25.23 an hour
- Extended hours
- Microsoft Excel
- Microsoft Access
- Microsoft Outlook
12d
Community Relations Coordinator
Cogir of Glen Mills —Glen Mills, PA
- $25 an hour
- Weekends as needed
- Microsoft Outlook
- Marketing
- Word processing
- Paid holidays
- Health insurance
Quick Apply
9d
Community Outreach & Referral Coordinator
Happy Seniors Home Care LLC —Chester, PA
- $25 - $30 an hour
- Part-time
- Background check
- Physical & Rehabilitation Medicine
- Mid-level
- Mileage reimbursement
- Opportunities for advancement
Quick Apply

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Communications Coordinator

Apollo Technology Solutions LLC
Newark, DE

Quick Apply

Job Details

Contract
4 days ago

Qualifications

Computer operation
Microsoft Excel
Microsoft Outlook
Executive administrative support
Records management
Video conferencing software
Collaborative technology platforms
Cross-functional collaboration
Document management systems
Project stakeholder communication
Cross-functional communication
Video conferencing systems operation

Full Job Description

Job Title: Communications Coordinator
Location: Newark, DE
Duration: 5 Months

**Must be LOCAL**
**Hybrid- 3 days per week onsite**

Job Description:
We are looking for a Communications Coordinator to support meeting logistics, documentation, and stakeholder communication within a fast-paced, project-driven environment.

What You'll Do

Serve as the exclusive point of contact for all incoming meeting requests from vendors, clients, and internal stakeholders
Validate agenda, attendee list, and objective for existing slate of meetings
Review and process meeting requests using the PMO Meeting Request Form
Collaborate with requestors to ensure each request includes a complete agenda, appropriate attendee list, clear objective, and required lead time
Coordinate with the PMO Facilitator to confirm availability, validate audience composition, and obtain formal meeting approval
Issue all project-related calendar invitations with finalized agendas, connection details, and pre-read materials
Maintain the PMO Meeting Request Tracker and publish weekly meeting calendar to cross-functional teams and stakeholders
Activate and manage meeting recordings at the start of each formal meeting
Track meeting attendance and manage any unregistered or unauthorized participants
Maintain a real-time action item log during each meeting, capturing owner, commitment, and due date for every action
Flag agenda deviations or scope-creep discussions to the PMO Facilitator in real time
Manage meeting logistics including room bookings, technology setup, and participant access for virtual platforms
Draft comprehensive meeting minutes within 24 hours of meeting conclusion using the PMO-approved Minutes Template
Capture decisions, action items, issues, risks, and next steps accurately and completely
Submit draft minutes to the PMO Facilitator for review and incorporate all reviewer feedback
Distribute final, approved minutes to all meeting attendees and the project distribution list within 24 hours of Facilitator approval
Maintain version control for all meeting minute documents
Produce and distribute the monthly PMO Meeting Summary Report to the OCM Lead
Archive all meeting recordings to the designated project repository folder within 24 hours of meeting conclusion
Archive all final meeting minutes to the repository within 24 hours of distribution, circulating links to the archived content with meeting minutes
Apply the PMO-standard file naming convention to all archived documents
Maintain the Project Meeting Log with current status for all meetings
Ensure repository folder structure remains organized and access permissions are current
Conduct quarterly audits of archived materials to confirm completeness and correct categorization
Communicate the meeting request procedure to all new vendors, clients, and project team members at project onboarding
Diplomatically enforce meeting control policies with non-compliant vendors or clients, and redirect unauthorized scheduling attempts to the proper request process
Escalate repeat non-compliance to the OCM Lead with supporting documentation
Serve as first point of contact for meeting-related questions, conflicts, and rescheduling needs

What You'll Need
Required:

Bachelor's degree in Business Administration, Communications, Project Management, or a related field (or equivalent combination of education and directly related experience)
1-3 years of experience in a project coordination, administrative, or PMO support role
Demonstrated experience managing meeting logistics and producing professional meeting documentation
Experience working in environments with multiple external stakeholders such as vendors, clients, or partners
Advanced proficiency in Microsoft 365 suite including Outlook, Word, Excel, Teams, and SharePoint
Experience with video conferencing platforms such as Microsoft Teams, Zoom, or WebEx
Proficiency with project management or collaboration tools such as SharePoint, Confluence, Jira, Smartsheet, or equivalent
Ability to use transcription tools or AI-assisted note-taking software
Familiarity with document management systems and repository organization

Preferred:

Project Management Professional (PMP) certification or Certified Associate in Project Management (CAPM)
Experience in a regulated industry or government project environment
Prior experience as a project coordinator, executive assistant, or operations analyst supporting a PMO
Experience with contract management or vendor oversight processes

Physical Demands

Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state and local standards
Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.
Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor

Quick Apply

Refine Your Search

communications coordinator jobs in newark de

Communications Coordinator

Communications Coordinator

Multimedia Production Coordinator

Parking Services Admin & Social Media Coordinator- Part-Time

Launch & Community Coordinator

Program Coordinator

Community Relations Coordinator

Community Outreach & Referral Coordinator

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