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Database & Robotics Program Coordinator
Foundation for Catholic Education —West Chester, PA
- $65,000 - $75,000 a year
- Weekends as needed
- School experience
- Mid-level
- Office
- Paid time off

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Database & Robotics Program Coordinator
Foundation for Catholic Education —West Chester, PA
This position will oversee the implementation, maintenance, and reporting of our donor and program databases while providing critical support to our growing…
$65,000 - $75,000 a year

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Database & Robotics Program Coordinator

Foundation for Catholic Education -
West Chester, PA

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Job Details

Full-time
$65,000 - $75,000 a year

Benefits

Paid time off

Qualifications

Performance dashboard reports
Volunteer support
School experience
Google Sheets
Program management
Automation
Volunteer management
Software coding
Dashboard creation
Software implementation
Dashboard creation support
Metrics Reporting
Mid-level
Event scheduling
Software administration
Reporting and dashboarding tools
Financial dashboard reporting
Data quality management
Bachelor's degree
Donor communication management
Data loading
Fundraising data analysis
Educational program scheduling
CRM system proficiency
Training
Robotics
Tracking inventory levels
Impact program evaluations
2 years
Donor and alumni database management

Full Job Description

Position Summary:

The Foundation for Catholic Education seeks a full-time Database & Robotics Program Coordinator to play a dual-role in creating our data infrastructure and supporting our Robotics program delivery. This position will oversee the implementation, maintenance, and reporting of our donor and program databases while providing critical support to our growing Robotics initiative in Catholic elementary schools across the region. This is an ideal opportunity for a detail-oriented, mission-driven professional who thrives at the intersection of systems and student impact.

Salary Range: $65,000 - $75,000.00 (depending on level of prior experience) + Paid Time Off and Benefits

Key Responsibilities:

Database Administration (approx. 60%)

Manage and maintain donor, program, and constituent databases (transitioning to Blackbaud Raiser's Edge NXT).
Oversee data hygiene, imports/exports, deduplication, segmentation, and reporting.
Build and maintain dashboards, queries, and reports to support fundraising, finance, and programmatic needs.
Train staff on CRM tools and serve as primary liaison with software vendors and consultants.
Collaborate with the Development and Finance teams to ensure accurate tracking of gifts, pledges, and donor engagement.
Support automation and reporting related to EITC, TuitionCare, and other giving initiatives.

Robotics Program Support (approx. 40%)

Work closely with the Robotics lead to support the planning, logistics, and implementation of robotics programs across elementary schools.
Maintain program data and assist with scheduling, registration tracking, and communication with schools.
Assist in inventory tracking, materials distribution, and coordination of robotics events, competitions, and trainings.
Support volunteer management and event logistics as needed.
Collect and report on program impact metrics in collaboration with the Robotics lead.

Qualifications:

Bachelor’s degree preferred; equivalent experience considered.
2–4 years of experience in database management, CRM systems, or program coordination.
Strong proficiency in Excel, Google Sheets, and donor databases (experience with Blackbaud preferred).
Detail-oriented with excellent organizational and problem-solving skills.
Interest in STEM education and experience working with school-based programs a plus.
Knowledge of coding preferable.
Ability to manage multiple priorities and deadlines with flexibility and initiative.
Mission-aligned with a passion for Catholic education and student enrichment.

Location & Schedule:

Based at the Foundation's headquarters in West Chester, PA with flexibility for event support.
Occasional evening or weekend hours may be required during program events.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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