Top 215 Billing coordinator/office manager Jobs in Newark Nj

Billing Manager
Cole Schotz P.C. —Hackensack, NJ
- $145,000 - $160,000 a year
- Full-time
- 3 years
- Mentoring
- In-person
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8d
Office Coordinator, Newark
Braven —Newark, NJ
- $51,700 - $64,600 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Paid parental leave
- Health insurance
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Billing Coordinator/Office Manager
Blick Law —Somerset, NJ
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Free parking
- Disability insurance
Medical Office Operations Coordinator
Aura Total Health Wellness Center —East Orange, NJ
- $75,000 - $85,000 a year
- Weekends as needed
- Mid-level
- Organizational skills
- In-person
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4d
Full Time Dental Office Patient Coordinator/Scheduler and Assistant Billing Manager
Smile by Choice —New York, NY
- $20 - $30 an hour
- Full-time
- Dental office
- Administrative experience
- Organizational skills
- Wellness program
- Commuter assistance
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6d
Accounts Payable Coordinator
Scarinci Hollenbeck,LLC —Little Falls, NJ
- $32 - $35 an hour
- Overtime
- Hybrid work
- Mid-level
- Office
- High school diploma or GED
- Disability insurance
- Health insurance
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3d
Leasing & Compliance Specialist (LIHTC)
Locust Cove Management —New York, NY
- $60,000 - $80,000 a year
- Full-time
- Mid-level
- Office
- Microsoft Office
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Electronic Health record and practice management client service coordinator
Enable Healthcare Inc. —Park Ridge, NJ
- $44,000 a year
- Evenings as needed
- Hybrid work
- Microsoft Excel
- Medical office experience
- HIPAA
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Program Supervisor
POSTGRADUATE CENTER FOR MENTAL HEAL —New York, NY
- $60,000 - $75,000 a year
- Full-time
- Customer service
- Computer literacy
- Licensed Clinical Social Worker
Quick Apply
Logistics Coordinator
Europastry USA —Morristown, NJ
- $26 - $28 an hour
- Weekends as needed
- Microsoft Excel
- Customer service
- Mid-level
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Nutrition Coordinator
One Brooklyn Health —Brooklyn, NY
- $83,488 - $85,000 a year
- Full-time
- Hospital
- Writing skills
- Mid-level
HVAC Service Manager
Service Side LLC —Long Island City, NY
- Up to $100,000 a year
- Full-time
- Clean driving record
- 5 years
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
7d
Assistant Construction Project Manager
Singer Equipment Company —Paterson, NJ
- $70,000 - $80,000 a year
- Full-time
- Construction site
- Hospital
- Word processing
- Paid holidays
- Disability insurance
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Support Coordinator II - Torrance-BCO PT & OT Cl - Full Time 8 Hour Days (Non-Exempt) (Non-Union)
Keck Medical Center of USC —Manhattan, NY
- $25.00 - $39.69 an hour
- 8 hour shift
- Background check
- Spanish
- Microsoft Outlook
Administrative Coordinator
National Air Filter —Cedar Grove, NJ
- Writing skills
- Office
- Administrative experience
- Paid training
- Paid holidays
Office Coordinator
Spinoso Real Estate Gro —Woodbridge, NJ
- $21 - $29 an hour
- Weekends as needed
- 5 years
- Word processing
- Computer literacy
1d
Client Experience and Logistics Coordinator
Baccarat, Inc. —Edison, NJ
- $31 - $34 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
Quick Apply
4d
Clerical Assistant
Rutgers University —Newark, NJ
- $18 - $20 an hour
- Part-time
- High school diploma or GED
- University
- In-person
- Paid holidays
- Dental insurance
Client Care Coordinator
Serenium Therapy & Wellness —Cranford, NJ
- $50,000 - $60,000 a year
- Full-time
- Medical office experience
- Mid-level
- Travel reimbursement
- Paid holidays
Quick Apply
14d
Project Coordinator
ALSTOM —Newark, NJ
- $80,000 - $90,000 a year
- Full-time
- Mid-level
- Bachelor's degree
- Business Administration

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billing coordinator/office manager jobs near newark nj

Billing Manager

Cole Schotz P.C.
Hackensack, NJ

Quick Apply

Job Details

Full-time
$145,000 - $160,000 a year
8 days ago

Qualifications

Staff supervision
Team leadership
Legal firm experience
Law office experience

Full Job Description

Cole Schotz P.C.

Billing Manager - New Jersey Office:

Prominent AmLaw 200 law firm with multiple regional office locations seeks an experienced and detail-oriented Billing Manager to oversee the firm’s end-to-end legal billing operations. The Billing Manager is responsible for overseeing all aspects of the firm’s legal billing function, ensuring the timely, accurate, and compliant preparation of client invoices while delivering exceptional service to attorneys, clients, and internal stakeholders. This leadership role manages billing operations across multiple practice groups and offices, drives process improvements, maintains adherence to client billing guidelines, and supports the firm’s revenue cycle management objectives.

The ideal candidate will possess significant law firm billing experience, strong leadership capabilities, a deep understanding of legal e-billing systems and client requirements, and the ability to partner effectively with attorneys and finance leadership in a fast-paced AmLaw environment.

Key Responsibilities

Billing Operations Management

Oversee the preparation, review, and distribution of client invoices for various practice groups.

Ensure adherence to outside counsel guidelines, client-specific billing requirements, and matter budgets.

Manage billing cycles (monthly, quarterly, and ad hoc), ensuring timely completion.

Handle complex billing arrangements (e.g., alternative fee arrangements, contingency, blended rates, fee caps).

Monitor WIP (Work in Progress) and AR (Accounts Receivable) aging in collaboration with Finance.

Team Leadership & Development

Lead, mentor, and develop a team of billing coordinators and/or specialists.

Provide coaching on billing accuracy, system usage, and client compliance requirements.

Lead staffing and supervise workload allocation.

Attorney & Client Support

Act as primary billing liaison to partners and legal assistants.

Support client audits and respond to billing-related requests from clients.

Systems & Process Improvement

Manage and optimize billing system (Elite 3E).

Ensure successful electronic billing submissions via e-billing platforms (e.g., Legal Tracker, Serengeti, CounselLink).

Identify opportunities for process automation, efficiency improvements, and standardization.

Partner with IT and finance teams on system upgrades and implementations.

Compliance & Controls

Ensure billing practices comply with firm policies and internal controls.

Maintain audit-ready documentation and participate in internal/external audits.

Monitor compliance with client billing guidelines to reduce rejections and write-offs.

Reporting & Analytics

Produce billing-related reports including WIP, billed/unbilled revenue, realization rates, and billing trends.

Analyze billing data to identify inefficiencies or revenue leakage.

Provide insights and recommendations to senior leadership and practice group leaders.

Technical Skills

Proficiency in legal billing systems (Elite 3E, Aderant, or similar).

Experience with e-billing platforms (EBH, Legal Tracker, CounselLink, Serengeti, Tymetrix).

Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, data analysis).

Familiarity with financial reporting and revenue cycle management.

Experience

10+ years of legal billing experience within a law firm environment, preferably in an AmLaw 200 or large firm setting.

3+ years of supervisory or management experience.

We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $145,000 to $160,000. Please e-mail resume for consideration to:

Gayle P. Englert

Chief Human Resources Officer

Cole Schotz P.C.

Court Plaza North

25 Main Street, P.O. Box 800

Hackensack, NJ 07602-0800

[email protected]

Please visit us at our website: www.coleschotz.com

NEW JERSEY/NEW YORK/DELAWARE/MARYLAND/FLORIDA/TEXAS/WASHINGTON D.C.

Cole Schotz is an Equal Opportunity Employer

Job Type: Full-time

Pay: $145,000.00 - $160,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

billing coordinator/office manager jobs in newark nj

Billing Manager

Office Coordinator, Newark

Billing Coordinator/Office Manager

Medical Office Operations Coordinator

Full Time Dental Office Patient Coordinator/Scheduler and Assistant Billing Manager

Accounts Payable Coordinator

Leasing & Compliance Specialist (LIHTC)

Electronic Health record and practice management client service coordinator

Program Supervisor

Logistics Coordinator

Nutrition Coordinator

HVAC Service Manager

Assistant Construction Project Manager

Support Coordinator II - Torrance-BCO PT & OT Cl - Full Time 8 Hour Days (Non-Exempt) (Non-Union)

Administrative Coordinator

Office Coordinator

Client Experience and Logistics Coordinator

Clerical Assistant

Client Care Coordinator

Project Coordinator

I want to receive the latest job alert for billing coordinator/office manager in newark nj

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