Top 680 Office administrator Jobs in Newark Nj

Construction Office Manager
Liberty Personnel Services, Inc, LP88403 —Jersey City, NJ
- $80,000 - $110,000 a year
- Full-time
- Mid-level
- Office
- Contracts
Quick Apply
2d
Office Administrator
Friendly Tree —Orange, NJ
- $22 - $26 an hour
- Full-time
- Spanish
- Google Workspace
- Office
- Health insurance
Quick Apply
1d
Office Administrator
ASSA ABLOY —Fairfield, NJ
- $29 - $34 an hour
- Overtime
- Administrative experience
- High school diploma or GED
- Accounting
- Paid holidays
- Health insurance
Office Administrator, Kohler
Bancroft —Mountainside, NJ
- $28 - $30 an hour
- Full-time
- 18 years or older
- Experience working with individuals with developmental disabilities
- 5 years
2d
Office Coordinator
New Jersey Institute of Technology —Newark, NJ
- $63,129.05 - $83,738.94 a year
- Full-time
- Spanish
- Mid-level
- Office
Office Administrator
Caliber —Bloomfield, NJ
- $21 an hour
- Full-time
- Mid-level
- Driver's License
- US work authorization
- Paid holidays
- Health insurance
12h
Office Coordinator, Newark
Braven —Newark, NJ
- $51,700 - $64,600 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Paid parental leave
- Health insurance
Quick Apply
Office Manager and Operations Coordinator
New Jersey Sports and Exposition Authority —East Rutherford, NJ
- $73,000 - $88,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Residential
- Health insurance
- Dental insurance
Quick Apply
14h
Office Administrator
Sun Chemical —Carlstadt, NJ
- $55,000 - $62,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
7d
F&B ADMINISTRATOR
Flik Hospitality Group —Newark, NJ
- $68,000 - $73,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Research
- Commuter assistance
- Paid parental leave
Quick Apply
1d
Workplace Associate
Osmo —Elizabeth, NJ
- $77,000 - $79,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Paid holidays
- Health insurance
Automotive Office Manager
Sansone Jr's 66 Automall —Keyport, NJ
- $80,000 - $95,000 a year
- Full-time
- Dealership
- 5 years
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Office Manager/Bookkeeper
Confidential —Morris County, NJ
- From $20 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Quick Apply
13d
Automotive Office Manager
Schumacher Chevrolet Auto Group —Little Falls, NJ
- $35 - $40 an hour
- 8 hour shift
- Dealership
- Mid-level
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
High School Physics Teacher
iLearn Schools (Bergen/Passaic/Paterson/Hudson Arts & Science Charter Schools) —Clifton, NJ
- From $68,500 a year
- Full-time
- Background check
- School experience
- Laboratory
- Health savings account
- Health insurance
Quick Apply
Adaptive Physical Education Teacher
The Educational Services Commission of New Jersey —Piscataway, NJ
- $60,553 - $87,653 a year
- Full-time
- Background check
- School experience
- Classroom
- Health insurance
- Dental insurance
Quick Apply
Advanced Practice Provider
The Plastic Surgery Center —Glen Rock, NJ
- $125,000 - $155,000 a year
- Full-time
- Hybrid work
- Surgery
- HIPAA
- Clinic
- Profit sharing
- Mileage reimbursement
Quick Apply
Math Teacher
ILearn Schools —Garfield, NJ
- From $68,500 a year
- Full-time
- Background check
- Classroom
- Word processing
- Health savings account
- Health insurance
Quick Apply
Math Teacher
ILearn Schools —Paterson, NJ
- From $68,500 a year
- Full-time
- Background check
- Classroom
- High school
- Health savings account
- Health insurance
Quick Apply
APP Manager (NP or PA) - Medical/ Hem Oncology Office Practice - Staten Island - 8 hr Days
NYU Langone Health —Staten Island, NY
- $183,582.67 - $193,203.11 a year
- 8 hour shift
- Nursing
- RN License
- PALS Certification
- Wellness program

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office administrator jobs near newark nj

Construction Office Manager

Liberty Personnel Services, Inc, LP88403 -
Jersey City, NJ

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Job Details

Full-time
$80,000 - $110,000 a year
2 days ago

Qualifications

Correspondence management
Office activity coordination
Regulatory documents
Construction regulatory compliance
Coordinating with subcontractors on construction projects
Construction cost control
Operations coordination
Filing
Employee relationship building
Mid-level
Bidding project phase
Accounts payable management
Financial records management
HR compliance
Compliance documentation
Construction document control
Contracts
HR support
Overseeing HR compliance
Contract management support tasks
Construction accounting
Office management
Expenditure monitoring
Construction change orders
Budget tracking
Financial compliance monitoring
Communication skills
Stakeholder relationship building
Office phone management
Payroll record maintenance

Full Job Description

CONSTRUCTION OFFICE MANAGER

This position serves as a key liaison between project teams, field personnel, subcontractors, and internal personnel to ensure accurate records and regulatory compliance. The ideal candidate will be highly organized, detail-oriented, and a resourceful self-starter who brings a “figure it out” attitude. This role requires a strong communicator who enjoys building productive relationships.

As the hub of our operations, your role is to ensure that field personnel have the information and resources they need while gathering and documenting what the office requires for billing and compliance.

Key Responsibilities
Compliance Tracking: request and track Certificates of Insurance (COI), lien waivers, and other compliance documentation to meet company and legal requirements.

Project Documentation: Assist with preparing critical construction documents including contracts, subcontracts, and change orders as well as maintaining this documentation by project.

Communication Hub: Serve as the primary point of contact; answer phones and manage professional email correspondence, prepare reports, and assist with general office correspondence.

Invoicing & Budget Tracking: Assist with job cost tracking support, documentation review, and reconciliation activities as needed. Support accounts payable processes by ensuring proper documentation is complete and approved.

General Administration: Maintain organized electronic and physical filing systems for active and closed projects.

Bid Support: Serve as anchor for the estimating team, track and organize bid documents, and ensure a professional, compliant, and on-time proposal.

Timecard Management: Assist with timecard collection, verification, and correction prior to payroll processing.

Certified Payroll: Prepare documentation to submit to payroll processor weekly for prevailing wage and certified payroll compliance requirements projects. This includes verifying labor classifications, tracking fringe benefits, and uploading reports to portals. Also monitor subcontractor labor compliance and follow up on any deficiencies.

Accounting Support: Coordinate with Accounting to ensure project and compliance documentation aligns with billing and payroll requirements. Assist with job cost tracking support, documentation review, and reconciliation activities as needed.

Human Resource Support: Serve as point of coordination between field staff, HR, and payroll for administrative needs.

SALARY: $80-110K

Send resume to:

Mark W. Wonders

Senior Executive Recruiter

Liberty Personnel Services, Inc.

Email: [email protected]

Ph: 484-690-9619

Connect with me on LinkedIn!

#LI-MW1

#Construction

#Administrative

#MidSeniorLevel

#engjobs1776

Quick Apply

Refine Your Search

office administrator jobs in newark nj

Construction Office Manager

Office Administrator

Office Administrator

Office Administrator, Kohler

Office Coordinator

Office Administrator

Office Coordinator, Newark

Office Manager and Operations Coordinator

Office Administrator

F&B ADMINISTRATOR

Workplace Associate

Automotive Office Manager

Office Manager/Bookkeeper

Automotive Office Manager

High School Physics Teacher

Adaptive Physical Education Teacher

Advanced Practice Provider

Math Teacher

Math Teacher

APP Manager (NP or PA) - Medical/ Hem Oncology Office Practice - Staten Island - 8 hr Days

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