Top 61 Records specialist Jobs in Newark Nj

Director of Records and Registration
Pillar College —Newark, NJ
- $55,000 - $65,000 a year
- Weekends as needed
- Office
- 3 years
- Master's degree
- Health savings account
- Health insurance
Quick Apply
Medical Records Clerk
ExamWorks —Roseland, NJ
- $20 - $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Medical office experience
- Health insurance
- Dental insurance
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Medical Records Technician (Release of Information)
University Hospital, Newark NJ —Newark, NJ
- $28.32 - $29.68 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Health savings account
- Disability insurance
Quick Apply
Records Clerk
XBP Global —Newark, NJ
- Full-time
- Customer service
- Word processing
- Research
7h
Medical Records Clerk
St. Joseph's Health —Paterson, NJ
- $20.20 - $27.26 an hour
- Full-time
- Children
- Entry level
- 403(b) matching
- Paid holidays
Clerk Medical Records
St. Joseph's Health —Paterson, NJ
- $20.20 - $27.26 an hour
- Full-time
- High school diploma or GED
- Children
- Entry level
- 403(b) matching
- Paid holidays
23h
Records Associate
Opensity Solutions —New York, NY
- Up to $26 an hour
- Overtime
- Ability to lift 25 pounds
- Entry level
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Medical Records Specialist
Community Healthcare Network Inc —New York, NY
- $44,230.61 - $45,133.26 a year
- Full-time
- Spanish
- HIPAA
- High school diploma or GED
Quick Apply
Supervising Medical Records Specialist
NYC Health + Hospitals —New York, NY
- $78,182 a year
- Online Application
- Hospital
- Mid-level
- High school diploma or GED
- Commuter assistance
- Paid holidays
Medical Records Specialist
NYC Health + Hospitals —New York, NY
- $67,281 a year
- Online Application
- Management
- Mid-level
- High school diploma or GED
- Commuter assistance
- Paid holidays
Records Clerk
New York County District Attorney's Office —New York, NY
- $41,300 a year
- Overtime
- Microsoft Excel
- No experience needed
- Administrative experience
- Loan forgiveness
Medical Records Specialist
MedReview —New York, NY
- $47,000 a year
- Full-time
- Writing skills
- HIPAA
- English
Quick Apply
Medical Records Assistant #Full Time
61st Street Service Corp —New York, NY
- $23.35 - $34.18 an hour
- Full-time
- 1 year
- Radiology
- Communication skills
- Health insurance
- Paid time off
Quick Apply
Analyst Series (Office of Records Management)
State of New York - Court Administration, Office of —New York, NY
- $76,112 - $89,579 a year
- Full-time
- Background check
- Management
- Mid-level
Records Clerk
DISTRICT ATTORNEY-MANHATTAN —Manhattan, NY
- $41,300 a year
- Overtime
- Microsoft Excel
- No experience needed
- English
- Loan forgiveness
Medical Record Coordinator - CHS
NYC Health + Hospitals —New York, NY
- $69,730 a year
- Online Application
- Microsoft Word
- HIPAA
- Mid-level
- Commuter assistance
- Paid holidays
Public Records Officer
DEPARTMENT OF CITY PLANNING —Manhattan, NY
- $66,062 - $75,971 a year
- Email
- High school
- Research
- Mid-level
- Work from home
- Loan forgiveness
Records Analyst-Trainer
DEPT OF RECORDS & INFO SERVICE —New York, NY
- $51,239 - $73,616 a year
- Full-time
- Research
- Mid-level
- Office
- Loan forgiveness
Medical Records Coordinator
Saint Elizabeth University —Morristown, NJ
- $40,000 - $50,000 a year
- Full-time
- Microsoft Word
- HIPAA
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply
Medical Records Specialist
Alliance Orthopedics —Matawan, NJ
- $19.50 - $25.00 an hour
- Full-time
- Background check
- HIPAA
- Mid-level
- Health insurance
- Dental insurance
Quick Apply

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records specialist jobs near newark nj

Director of Records and Registration

Pillar College -
Newark, NJ

Quick Apply

Job Details

Full-time
$55,000 - $65,000 a year

Benefits

Health savings account
Health insurance
Dental insurance
Flexible spending account
Paid time off
Vision insurance
Life insurance

Qualifications

Operations management
Student database management
Student information system
Family Educational Rights and Privacy Act (FERPA)
Administrative experience
Bachelor's degree
Educational compliance and regulation understanding
Office management
Process management

Full Job Description

Pillar College

Pillar College educates, inspires, and equips students for excellent scholarship, service, and leadership. Rooted in and committed to Christian faith and love, Pillar fosters intellectual, spiritual and social development among its diverse student population and various instructional sites throughout the world.

The Office Coordinator of the Registrar’s Office is chiefly to manage the administrative operations of the Office and provide administrative support to the Registrar, including maintenance of academic records of new students and coordinating office procedures and activities.

Summary
The Registrar is responsible for the accurate maintenance, auditing, and processing of student academic records, degree completion data, and registration compliance. As a core member of the registrar team, this role upholds institutional integrity, federal compliance, and adherence to academic policy.

Aligned with the Student Success Center (SSC) model, the Registrar supports Student Success Coaches (Registrar Track) by managing technical workflows, approvals, and recordkeeping processes. While this role is not student-facing, it ensures front-line staff have reliable data, clear processes, and timely resolutions of academic matters. The Registrar plays a central role in Pillar College’s commitment to academic excellence, FERPA compliance, and institutional effectiveness.

Supervision

Received: General supervision
Given: Supervises fellow workers and coordinates activities

Key Responsibilities

Student Academic Progress

Maintain, audit, and secure student academic records (grades, transcripts, degree progress audits) with precision, ensuring compliance with institutional and accreditor standards.
Oversee graduation clearance, including degree audits, graduation applications, exception handling, and final transcript certification.
Evaluate and articulate transfer credits according to accreditation requirements and institutional policy.
Develop academic course schedules in collaboration with department chairs and leadership.
Ensure accurate representation of academic programs on the website and in marketing materials.

Academic Policy Compliance and Reporting

Process term registration files, configure academic calendars, and manage course scheduling infrastructure in the Student Information System (SIS).
Ensure compliance with FERPA, Title IV, state regulations, and institutional policies.
Update and maintain the academic catalog within the SIS, including course descriptions, credit hour designations, and policy updates.

Records Management

Monitor and process academic standing updates, including GPA thresholds, probation, and suspension notifications.
Maintain accurate records for probationary students and ensure proper communication of available support resources.
Manage recognition lists, including Dean’s and President’s honors lists.

Collaboration and Support

Collaborate with Institutional Effectiveness, Finance, and Academic Affairs for internal and external reporting (IPEDS, NJ OSHE, MSCHE, National Student Clearinghouse).
Partner with the SSC to resolve escalated registration and records issues.
Collaborate with Financial Aid to align academic and financial aid policies.
Serve as registrar liaison for cross-functional working groups and compliance committees.
Recommend policy clarifications and process improvements.
Provide guidance to faculty and staff regarding academic policies and procedures.

Qualifications

Experience

Minimum 3 years of experience in a registrar’s office or academic records management.
Strong knowledge of FERPA and registrar compliance requirements.
Experience with Student Information Systems (e.g., Populi, Anthology).
High attention to detail with strong documentation and process management skills.

Education

Bachelor’s degree required.
Master’s degree in a related field preferred.

Christian Life

A demonstrated commitment to Christ and the mission of Pillar College.

Working Conditions
Pleasant, professional environment with shared office space. Regular interaction with staff, faculty, and students. Some evening or weekend hours required during peak registration periods.

Physical Demands
Approximately 85% of work performed at a desk using a computer and phone.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

records specialist jobs in newark nj

Director of Records and Registration

Medical Records Clerk

Medical Records Technician (Release of Information)

Records Clerk

Medical Records Clerk

Clerk Medical Records

Records Associate

Medical Records Specialist

Supervising Medical Records Specialist

Medical Records Specialist

Records Clerk

Medical Records Specialist

Medical Records Assistant #Full Time

Analyst Series (Office of Records Management)

Records Clerk

Medical Record Coordinator - CHS

Public Records Officer

Records Analyst-Trainer

Medical Records Coordinator

Medical Records Specialist

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