Human Resources Director
Head Start of Rockland, Inc. (HSOR)
Reports to: Executive Director
Classification: Exempt
Location: Rockland County, New York
Position Summary
Head Start of Rockland, Inc. (HSOR) is seeking an experienced, highly organized, and compliance-focused Human Resources Director to lead and oversee the agency's Human Resources operations.
Reporting directly to the Executive Director, the Human Resources Director is responsible for recruitment and hiring, employee relations, benefits administration, personnel compliance, staff qualifications, background checks, performance management, leave administration, training documentation, and maintenance of personnel records.
The Human Resources Director plays a critical role in ensuring compliance with the Head Start Program Performance Standards (HSPPS), New York State requirements, applicable federal and state employment laws, and HSOR policies and procedures.
A key responsibility of this position is ensuring that HSOR maintains effective systems to monitor, track, verify, and document personnel background checks and staff qualifications for applicable employees, consultants, contractors, delegates/subrecipients, and contracted partner personnel.
Key Responsibilities
- Lead and manage the agency's Human Resources functions and personnel compliance systems.
- Advise the Executive Director and management on employee relations, personnel policies, performance management, disciplinary matters, and Human Resources compliance.
- Coordinate recruitment, interviews, reference checks, hiring, onboarding, orientation, and employee separations.
- Ensure candidates meet applicable education, experience, credential, licensing, HSPPS, and other position qualification requirements before approval.
- Maintain and monitor an agency-wide system for employee background checks, qualifications, credentials, certifications, licenses, required training, and renewal/expiration dates.
- Monitor applicable personnel requirements for HSOR employees and personnel providing Head Start/Early Head Start services through delegates/subrecipients, contracted agencies/partners, consultants, and contractors.
- Ensure required background checks are completed, documented, monitored, and renewed within required regulatory timeframes.
- Conduct routine personnel-file and compliance audits and promptly address missing, expired, or noncompliant documentation.
- Immediately report significant personnel compliance concerns to the Executive Director and monitor corrective actions through resolution.
- Maintain accurate and current personnel information in ChildPlus, HR/payroll systems, personnel files, and other HR tracking systems.
- Ensure new employees receive required orientation and training.
- Administer employee benefits, including health, dental, vision, life insurance, disability, workers' compensation, retirement plans, and employee assistance programs.
- Coordinate Open Enrollment, COBRA, benefit changes, qualifying events, and benefit-related reporting.
- Administer and monitor FMLA, Paid Family Leave, disability, workers' compensation, unemployment, and other applicable employee programs.
- Coordinate performance evaluations and monitor timely completion.
- Maintain current job descriptions, personnel rosters, vacancy reports, organizational charts, and required Human Resources records.
- Conduct or coordinate workplace investigations as assigned by the Executive Director.
- Coordinate wage and salary surveys and assist with compensation analysis and salary structures.
- Monitor required staff training and professional development documentation.
- Prepare Human Resources reports and compliance updates for the Executive Director and other authorized governing and monitoring bodies.
- Participate in Head Start monitoring, Self-Assessment, corrective-action, licensing, audit, and continuous-improvement activities related to Human Resources.
- Maintain strict confidentiality of employee and agency information.
- Perform other duties as assigned by the Executive Director.
Required Knowledge, Skills and Abilities
- Strong knowledge of federal and New York State employment laws and Human Resources practices.
- Knowledge of or ability to interpret and apply Head Start Program Performance Standards (HSPPS) and applicable OCFS requirements.
- Demonstrated experience with recruitment, employee relations, personnel compliance, benefits administration, and Human Resources records management.
- Ability to develop and maintain effective personnel compliance and tracking systems.
- Strong understanding of background checks, credential verification, personnel files, and regulatory documentation.
- Excellent organizational, analytical, problem-solving, written, and verbal communication skills.
- Ability to manage multiple priorities, deadlines, and regulatory requirements.
- Ability to exercise sound judgment, discretion, professionalism, and confidentiality.
- Strong computer skills, including Microsoft Office; experience with ChildPlus, ADP, HRIS/payroll systems, or similar systems preferred.
- Ability to communicate effectively with employees, management, applicants, partner agencies, consultants, contractors, benefit providers, and regulatory entities.
- Demonstrate consistent and reliable attendance, punctuality, and adherence to established work schedules.
Minimum Qualifications
- Bachelor's degree from an accredited college or university in Human Resources Management, Business Administration, Public Administration, Organizational Management, or a related field.
- Minimum of three years of progressively responsible Human Resources experience, including experience in employee relations, recruitment, benefits administration, personnel compliance, or related HR functions.
- Human Resources management or supervisory experience preferred.
- Experience in Head Start/Early Head Start, early childhood education, nonprofit organizations, education, or another highly regulated human services environment preferred.
- Experience maintaining confidential personnel records and compliance tracking systems.
- Knowledge of federal and New York State employment laws.
- Valid New York State Driver's License and ability to travel to HSOR and partner locations as required.
- SHRM-CP, SHRM-SCP, PHR, SPHR, or similar professional HR certification preferred.
Essential Compliance Responsibility
The Human Resources Director is responsible for maintaining and monitoring HSOR's personnel background-check and staff-qualification compliance systems. This includes ensuring required documentation is received, reviewed, verified, tracked, current, and maintained for applicable HSOR employees and personnel providing services through delegates/subrecipients, contracted agencies/partners, consultants, and contractors.
The Human Resources Director must identify incomplete requirements, expired credentials, qualification deficiencies, background-check renewal dates, and other personnel compliance risks and ensure timely follow-up and corrective action.
Significant deficiencies involving background checks, staff qualifications, personnel records, or other Human Resources compliance requirements must be immediately reported to the Executive Director and tracked through documented resolution.
Why Join Head Start of Rockland, Inc.
The Human Resources Director has an important leadership role in supporting the employees who provide high-quality services to children and families throughout Rockland County. This position offers an opportunity to strengthen organizational systems, support staff, promote regulatory compliance, and contribute to HSOR's mission and continued growth.
Head Start of Rockland, Inc. is an Equal Opportunity Employer.
Pay: $85,000.00 - $120,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
