Top 48 Receptionist/administrative assistant Jobs in Newburgh, Ny

Administrative Assistant
Constructive Partnerships Unlimited Hudson Valley Division —Fishkill, NY
- $19 - $21 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
14d
Administrative Assistant
Montefiore St. Luke's Cornwall —Newburgh, NY
- $22 - $27 an hour
- Full-time
- Hospital
- Word processing
- Mid-level
Administrative Assistant
MHE Engineering, D.P.C. —New Windsor, NY
- $25 - $35 an hour
- Urgently hiring
- Microsoft Excel
- 5 years
- Office
- Health savings account
- Health insurance
Quick Apply
12h
Administrative Assistant
Colliers Engineering & Design —New Windsor, NY
- $19 - $28 an hour
- Full-time
- English
- Office
- Administrative experience
Quick Apply
2d
Administrative Assistant / Customer Service Rep
Polar Plumbing, Heating & Air Conditioning —Newburgh, NY
- $18 - $22 an hour
- Online Application
- Office
- Entry level
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant 1/Trainee 1/2 (NY HELPS)
State of New York - Parks, Recreation & Historic Preservation, Office of —Bear Mountain State Park, NY
- $40,391 - $58,447 a year
- Full-time
- Background check
- Spanish
- Word processing
- Health savings account
- Health insurance
9d
Administrative Assistant for Workforce Programming
The Chamber Foundation, Inc. —Poughkeepsie, NY
- From $22 an hour
- Full-time
- Office
- Databases
- Entry level
- Health savings account
- Health insurance
Quick Apply
2d
HR Administrative Assistant
Orange County Transit, LLC —Walden, NY
- $23 - $25 an hour
- 8 hour shift
- Up to 50% travel
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
8d
Administrative Assistant-K
Vassar College —Poughkeepsie, NY
- $18.51 an hour
- Online Application
- Mid-level
- Office
- University
2d
ADMINISTRATIVE ASSISTANT - SALES
Century Fasteners Corporation —New Windsor, NY
- $18.50 - $22.00 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
9d
Patient support specialist
Montefiore St. Luke's Cornwall —Firthcliffe, NY
- $20 - $24 an hour
- Day shift
- Mid-level
- Administrative experience
- High school diploma or GED
Administrative Assistant (CL-2), School of Social and Behavioral Sciences
Marist University —Poughkeepsie, NY
- $20.66 - $21.69 an hour
- Full-time
- Computer literacy
- Mid-level
- Office
Office & Administrative Assistant (Part-Time)
Honey King —Peekskill, NY
- $22 - $28 an hour
- Part-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid training
Quick Apply
Administrative Assistant / Social Ministries Caseworker (Newburgh Corps)
The Salvation Army Eastern Territory —Newburgh, NY
- $21 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
Administrative Assistant 1/Trainee
State of New York - People With Developmental Disabilities, Office for —Thiells, NY
- $52,006 - $64,467 a year
- Full-time
- Background check
- Word processing
- Research
- Paid parental leave
- Paid holidays
8d
Administrative Assistant, Advising and Academic Services (CL-2)
Marist University —Poughkeepsie, NY
- $20.66 - $21.69 an hour
- Full-time
- Computer literacy
- Mid-level
- Office
Administrative Assistant
Constructive Partnerships Unlimited —Town of Wappinger, NY
- $19 - $21 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
13d
Administrative Assistant
Control Point Associates, Inc. —Highland, NY
- $19 - $23 an hour
- Full-time
- Research
- Office
- Administrative experience
Quick Apply
Administrative Assistant
Parcelll Service LLC —Middletown, NY
- $900 - $1,200 a week
- Full-time
- Computer literacy
- Basic math
- Office
Quick Apply
7d
Case Manager
Taconic Rehabilitation and Nursing at Hopewell —Fishkill, NY
- $20 an hour
- Full-time
- 18 years or older
- Skilled nursing facility
- Office
- Dental insurance
- Paid time off
Quick Apply

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Administrative Assistant

Constructive Partnerships Unlimited Hudson Valley Division -
Fishkill, NY

Quick Apply

Job Details

Full-time
$19 - $21 an hour
14 days ago

Benefits

Health insurance
Dental insurance
Tuition reimbursement
Employee assistance program
Vision insurance
Professional development assistance
Retirement plan

Qualifications

Vendor relationship building
Confidential information handling
Microsoft Excel
Microsoft Outlook
Executive administrative support
High school diploma or GED
Cross-functional collaboration
Technical Proficiency
Office experience

Full Job Description

Position Summary:

The Administrative Assistant provides administrative and operational support to the Executive Director, Leadership Team, and various departments. This position ensures the efficient day-to-day operation of the office by coordinating administrative functions, managing communications, supporting meetings and events, and maintaining confidentiality.

Position Duties:

· Greet visitors, receive packages and deliveries, and provide reception coverage as needed.

· Manage complex calendars including scheduling meetings, appointments, and conference calls while proactively resolving scheduling conflicts and prioritizing competing demands.

· Prepare meeting agendas and record meeting minutes in the absence of the Executive Assistant.

· Provide administrative and secretarial support to the Executive Director, Associate Executive Director, and members of the Leadership Team.

· Coordinate catering, vendor arrangements, and logistics for agency meetings and events.

· Maintain office supply inventory and order supplies as needed.

· Distribute incoming mail to the appropriate staff members.

· Maintain the confidentiality of sensitive agency, employee, and organizational information.

· Assist with planning and coordinating agency events.

· Provide administrative support to other departments and assist with special projects as assigned.

· Perform data entry and maintain accurate electronic and paper records.

· Prepare and process purchase orders, expense reports, and other administrative documentation.

· Obtain vendor quotes and assist with vendor relationships and purchasing activities.

· Return phone calls and emails on behalf of the Executive Director or the organization, as appropriate.

· File, organize, and maintain electronic and physical documents.

· Work with the Information Technology department to report and help resolve technology-related issues.

· Provide administrative support to the Human Resources department as needed.

· Prolonged periods of sitting, standing, and walking.

· Ability to lift and carry office supplies and packages weighing up to 25 pounds.

· Ability to operate standard office equipment, including computers, printers, copiers, and telephones.

· Coordinate all travel arrangements for executive leadership, including airfare, hotel accommodations, ground transportation, conference registrations, and detailed travel itineraries.

· Serve as a liaison between executive leadership and departments, facilitating effective communication, collaboration, and follow-through on organizational priorities.

· Coordinate and monitor requests from various departments on behalf of executive leadership, ensuring timely responses, appropriate follow-up, and successful completion of assigned tasks.

· Handle highly confidential and sensitive information with the utmost discretion, maintaining strict confidentiality regarding organizational, personnel, financial, and strategic matters. (replace #8)

· Maintain executive files, correspondence, and records in an organized and secure manner, ensuring compliance with organizational policies regarding confidentiality and document retention.

· Track deadlines, follow up on action items, and ensure timely completion of executive priorities and organizational initiatives.

· Perform other duties and responsibilities as assigned.

Requirements:

· High school diploma or equivalent required; Associate's degree preferred.

· Minimum of two years of administrative or office support experience, preferably in a nonprofit or healthcare setting.

· Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other office technology.

· Excellent verbal and written communication skills.

· Strong organizational, time management, and multitasking abilities.

· Ability to maintain confidentiality and exercise sound judgment.

· Strong customer service and interpersonal skills.

· Ability to work independently while collaborating effectively with a team.

· Minimum three years secretarial/administrative assistant experience.

Pay: $19.00 - $21.00 per hour

Benefits:

Dental insurance
Employee assistance program
Health insurance
Professional development assistance
Retirement plan
Tuition reimbursement
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

receptionist/administrative assistant jobs in newburgh, ny

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant / Customer Service Rep

Administrative Assistant 1/Trainee 1/2 (NY HELPS)

Administrative Assistant for Workforce Programming

HR Administrative Assistant

Administrative Assistant-K

ADMINISTRATIVE ASSISTANT - SALES

Patient support specialist

Administrative Assistant (CL-2), School of Social and Behavioral Sciences

Office & Administrative Assistant (Part-Time)

Administrative Assistant / Social Ministries Caseworker (Newburgh Corps)

Administrative Assistant 1/Trainee

Administrative Assistant, Advising and Academic Services (CL-2)

Administrative Assistant

Administrative Assistant

Administrative Assistant

Case Manager

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