Top 147 Executive assistant Jobs in Newhall Ca

Executive Administrative Assistant
City of Santa Clarita —Santa Clarita, CA
- $38.44 - $46.73 an hour
- Online Application
- Microsoft Outlook
- Writing skills
- Pass drug screening
- Disability insurance
- Health insurance
Executive Assistant / Office & Property Manager
C.A. Rasmussen —Valencia, CA
- $80,000 a year
- Mid-level
- Office
- Communication skills
- Paid holidays
- Health insurance
Executive Assistant
AeroVironment —Simi Valley, CA
- $89,000 - $135,750 a year
- Full-time
- Clean driving record
- Microsoft Outlook
- 5 years
- Paid holidays
- Health insurance
Insomniac - Executive Assistant
Live Nation —Calabasas, CA
- $25 - $38 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Research
Sr. Executive Assistant
The Walt Disney Studios —Burbank, CA
- $95,500 - $128,000 a year
- Overtime
- 5 years
- Computer literacy
- Office
10d
Executive Assistant to the CEO
Machina Labs —Chatsworth, CA
- $85,000 - $105,000 a year
- Full-time
- Google Workspace
- 5 years
- Office
Quick Apply
Executive Assistant
RDI —Van Nuys, CA
- $85,000 - $125,000 a year
- Full-time
- Office
- In-person
- Senior level
- AD&D insurance
- Health insurance
Quick Apply
Executive Assistant
Hotel Bel-Air —Los Angeles, CA
- $38.19 an hour
- Full-time
- Google Workspace
- Office
- Hotel
- Travel reimbursement
- Health insurance
Executive-Personal Assistant to Managing Partner
Eisner, LLP —Beverly Hills, CA
- $40.87 - $60.10 an hour
- Mid-level
- Bachelor's degree
Quick Apply
7d
Executive Assistant
Adventist Health —Glendale, CA
- $31.84 - $41.54 an hour
- 8 hour shift
- Mid-level
- Office
- High school diploma or GED
14d
Executive Assistant, DC
Warner Bros. Discovery —Burbank, CA
- $50,756 - $94,261 a year
- Overtime
- Microsoft Outlook
- Mid-level
- Office
- Wellness program
- Paid holidays
Office Manager / Executive Assistant
MVP Builders —Woodland Hills, CA
- Microsoft Outlook
- Research
- Mid-level
Executive Assistant, Chairman & CEO, WBTVG & US Networks
Warner Bros. Discovery —Burbank, CA
- $63,001 - $117,002 a year
- Microsoft Word
- Microsoft Excel
- 5 years
- Wellness program
- Paid holidays
Executive Assistant, Full Time Days
Valley Presbyterian Hospital —Van Nuys, CA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
Jr. Day-to-Day Manager / Executive Assistant
Live Nation —Beverly Hills, CA
- $64,000 - $80,000 a year
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Paid holidays
Executive Assistant
Fashion Nova —Beverly Hills, CA
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
Payer Revenue Management Executive Assistant- HYBRID
Cedars-Sinai —Beverly Hills, CA
- $37.77 - $58.54 an hour
- 8 hour shift
- Customer service
- Mid-level
- Office
- Tuition reimbursement
National Executive Assistant
After-School All-Stars —Los Angeles, CA
- $80,000 - $95,000 a year
- Full-time
- 6 years
- Customer service
- Writing skills
- Free parking
- 403(b) matching
Quick Apply
Legal Assistant and Executive Assistant to Founder
Jaurigue Law Group —Glendale, CA
- $35 - $40 an hour
- Overtime
- Mid-level
- In-person
- Reliable transportation
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
J. Paul Getty Trust, The —Los Angeles, CA
- $72,381 - $95,895 a year
- Online Application
- Hybrid work
- 7 years
- Microsoft Excel
- Computer literacy
- Paid holidays
- Health insurance
1d

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Executive Administrative Assistant

City of Santa Clarita -
Santa Clarita, CA

Apply Now

Job Details

Full-time
$38.44 - $46.73 an hour

Benefits

Disability insurance
Health insurance
Dental insurance
Vision insurance
Life insurance

Qualifications

Employee relationship building
Clerical experience

Full Job Description

Description/Duties and Responsibilities

This position is responsible for performing highly complex office, clerical, and administrative support tasks, as well as special projects, in support of the Director of Human Resources and Library Services and the department staff.

DUTIES AND RESPONSIBILITIES:

Provides complex administrative support to the Director, Management Analyst, and division staff by anticipating operational needs and proactively preparing agendas, briefing materials, reports, presentations, and supporting documentation for meetings, projects, and key initiatives
Supervises and mentors department support staff by coordinating trainings, delegating tasks, and addressing performance-related matters to ensure high-quality, consistent work that meets City standards
Acts as a key liaison for departmental initiatives, coordinating the flow of information, materials, and action items to support timely completion and effective collaboration
Manages complex calendars while anticipating potential issues and scheduling conflicts, and collaborates with staff to implement solutions before they impact departmental operations
Composes, edits, and proofreads letters, memos, evaluations, City Council agenda reports, and other documents to ensure accuracy, completeness, and compliance with City standards
Tracks assignments, projects, and follow-up items on behalf of the Director to ensure timely completion and accountability
Researches, compiles, and organizes data for projects and reports; develops and maintains tracking systems for recurring meetings, employee schedules, agenda deadlines, and monthly communications; maintains office files and retention schedules
Exercises independent judgment in managing administrative priorities, determining appropriate courses of action, and keeping the Director informed of significant issues and developments when appropriate
Coordinates departmental projects and initiatives by developing timelines, tracking progress, coordinating follow-up with assigned staff, and proactively communicating project status to the Director and Management Analyst
Assists internal and external customers with inquiries regarding City policies, procedures, and functions; responds to and resolves customer concerns in a professional and timely manner
Coordinates logistics for Director and department meetings, purchases supplies, prepares event materials, and performs setup for department functions
Coordinates detailed travel arrangements by managing all travel logistics, confirming itineraries, and ensuring all information is accurate, complete, and communicated in advance
Reviews and processes invoices for payment; monitors and reconciles operational expenditures; assists with the development and maintenance of the division budget
Proactively identifies opportunities to improve administrative processes and workflows; develops and maintains systems to organize information, monitor departmental activities, and implement solutions that increase operational efficiency
Coordinates and develops positive working relationships among divisions, departments, outside agencies, and staff to ensure projects and initiatives remain on schedule
Collaborates with Citywide support staff on special projects and other related initiatives
Performs other duties and special projects as assigned

Education and Experience

High School Diploma or G.E.D. equivalent
Four years of professional clerical experience in a fast-paced, professional environment, supporting an executive-level position
Bachelor’s Degree is highly desirable
Any combination of education and experience that has provided the knowledge, skills, and abilities necessary will be considered
A valid Class C driver license or the ability to utilize an alternative method of transportation to carry out job-related functions

Knowledge and Abilities

Knowledge of and ability to apply advanced office practices and procedures, including records management, document tracking, filing systems, and office technology
Ability to proactively anticipate executive needs by preparing information, materials, and resources to support department meetings, projects, and initiatives
Knowledge and understanding of English grammar and composition, and the ability to compose documents as well as review and edit documents for accuracy and relevance
Knowledge and understanding of the City’s policies, procedures, functions, services, and philosophies
Ability to develop, maintain, and utilize tracking systems to monitor financial data, project milestones, commitments, and follow-up actions to support accountability and timely completion of department priorities
Ability to analyze complex issues and interpret, explain, and apply applicable policies, laws, codes, ordinances, and regulations
Ability to anticipate the needs of the department, administrative, and organizational needs; proactively develop solutions and prepare resources to support effective operations and priorities
Ability to demonstrate initiative and sound judgment by identifying opportunities to streamline processes, improve efficiency, and implement solutions that enhance departmental operations
Ability to appropriately handle sensitive information using professional judgment and confidentiality
Ability to collaborate as an integral member of the department’s leadership team by maintaining awareness of priorities, anticipating workload needs, and proactively supporting the coordination and timely completion of projects and initiatives
Ability to independently prioritize and manage multiple assignments, monitor competing deadlines, adapt to shifting priorities, and proactively ensure projects and tasks are completed in a timely manner without frequent reminders
Ability to think critically, identify potential challenges or obstacles, and proactively recommend solutions before problems arise
Ability to independently manage assignments and projects by anticipating next steps, coordinating follow-up activities, and ensuring timely completion with minimal supervision
Ability to work independently as well as collaborate as part of a team; ability to exercise sound judgment in determining when to act independently and when to elevate issues for management review
Ability to lead, mentor, and train other administrative staff in the department
Ability to establish and maintain strong, effective working relationships with other divisions, departments, outside agencies, and staff to effectively coordinate activities, address concerns, and ensure timely completion of projects and initiatives
Ability to interpret, explain, and apply applicable federal and state laws and City rules and policies as they pertain to general human resources administration
Ability to provide excellent customer service to both internal and external customers and effectively resolve conflicts
Ability to communicate clearly, concisely, and effectively both verbally and in writing, and ability to understand and carry out verbal and written instructions
Strong computer skills, specifically, using Word, Excel, Smartsheet, and Outlook
Ability to lift, drag, and push files, paper, and documents weighing up to 25 pounds

Additional Information

This position will remain open until filled. The first review of applications will be on Thursday, July 23, 2026.

An online completed City application form is required to apply for this position. All employment information must be provided on the application. Providing a resume is not a substitute for completing this section of the application. Applications left incomplete, or with a reference to attachments may be rejected. The selection process will include one or more of the following: written exam, technical knowledge assessment, writing skill assessment, and/or oral interviews that may be conducted in person and/or via video conferencing. If you require special accommodations to participate in the application/selection process, please notify Human Resources for assistance.

All offers of regular employment with the City of Santa Clarita are made contingent upon receipt of proof of legal right to work in the United States, successful completion of a post-offer pre-employment physical, which may include a drug screen and Department of Justice fingerprinting. Criminal offender information will be reviewed on an ongoing basis. The City uses the E-Verify program to electronically confirm work authorization of newly hired employees. All new employees are required to participate in the DMV Employer Pull-Notice Program. This program authorizes the City to receive a driver record report upon enrollment and during employment. Only degrees recognized by the U.S. Department of Education and accredited by the Council for Higher Education Accreditation will be accepted.

As a City of Santa Clarita public employee, you may be called upon to work as a Disaster Service Worker (DSW) in the event of an emergency (in accordance with Government Code §§ 3100-3109). Before entering upon the duties of employment, all public employees, except those excluded by law, take and subscribe to an oath or affirmation set forth in the California

Constitution, declaring them to be Disaster Service Workers in time of need.

Compensation includes enrollment in California Public Employees’ Retirement System as a replacement for Social Security plus a competitive benefits package. All appointments are made at step 1 of the salary range unless otherwise authorized by the City Manager.

For more information and to apply online please visit www.santaclarita.gov.

The City of Santa Clarita is an Equal Opportunity Employer

Apply Now

Refine Your Search

executive assistant jobs in newhall ca

Executive Administrative Assistant

Executive Assistant / Office & Property Manager

Executive Assistant

Insomniac - Executive Assistant

Sr. Executive Assistant

Executive Assistant to the CEO

Executive Assistant

Executive Assistant

Executive-Personal Assistant to Managing Partner

Executive Assistant

Executive Assistant, DC

Office Manager / Executive Assistant

Executive Assistant, Chairman & CEO, WBTVG & US Networks

Executive Assistant, Full Time Days

Jr. Day-to-Day Manager / Executive Assistant

Executive Assistant

Payer Revenue Management Executive Assistant- HYBRID

National Executive Assistant

Legal Assistant and Executive Assistant to Founder

Executive Assistant

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