Top 19 Admitting representative Jobs in Newport Beach, Ca

Transfer Center Representative : Transfer Center
Hoag Health System —Newport Beach, CA
- Full-time
- Surgery
- Computer literacy
- HIPAA
2d
Patient Registration Rep
St Mary Medical Center —Long Beach, CA
- $26.31 - $33.05 an hour
- PRN
- Acute care
- Medical office experience
- High school diploma or GED
2d
Registration Representative - Days
Orange Coast Memorial Medical Center —Fountain Valley, CA
- $22.50 - $31.57 an hour
- Full-time
- Spanish
- Hospital
- Medical office experience
- Health insurance
Patient Account Registrar
West Anaheim Medical Center —Anaheim, CA
- $27.38 an hour
- Temporary
- Acute care
- Hospital
- Customer service
3d
Registration Representative PD
Saddleback Memorial Medical Center —Laguna Hills, CA
- $23 an hour
- 8 hour shift
- Customer service
- Computer literacy
- Medical office experience
- Health insurance
Lead Patient Access Representative - OC
City of Hope —Irvine, CA
- $26.55 - $37.17 an hour
- Full-time
- Research
- Mid-level
- 3 years
ER Admitting Representative Per Diem Graveyard Shifts
College Medical Center —Long Beach, CA
- $25 an hour
- Per diem
- Customer service
- Mid-level
- ER
Quick Apply
Admitting Representative - Nights
Long Beach Memorial Medical Center —Long Beach, CA
- $22.60 - $25.68 an hour
- Weekends as needed
- Hospital
- High school diploma or GED
- Organizational skills
- Health insurance
Per Diem-Admitting worker-Variable
University of California, Irvine —Placentia, CA
- $31.75 an hour
- Per diem
- Background check
- 18 years or older
- Customer service
- Health insurance
- Retirement plan
Admitting worker SR-ED Registration-Part time-Lakewood-Evenings
University of California, Irvine —Lakewood, CA
- $26.71 - $33.18 an hour
- Part-time
- Background check
- Customer service
- Computer literacy
- Health insurance
- Retirement plan
Support Coordinator - OC Rad Onc - Full Time 8 Hour Days (Non-Exempt) (Non-Union)
Keck Medical Center of USC —Newport Beach, CA
- $26.00 - $41.28 an hour
- 8 hour shift
- Background check
- Spanish
- Microsoft Outlook
6d
Support Coordinator - OC Rad Onc - Full Time 8 Hour Days (Non-Exempt) (Non-Union)
USC —Newport Beach, CA
- $26.00 - $41.28 an hour
- 8 hour shift
- Spanish
- Microsoft Outlook
- Word processing
6d
Patient Access Representative II - Per Diem, Evening/Mid (Bellflower)
Los Angeles Community Hospitals —Bellflower, CA
- $28 an hour
- Per diem
- Hospital
- Computer literacy
- English
8d
Patient Access Representative II - Per Diem, Variable (Bellflower)
Los Angeles Community Hospitals —Bellflower, CA
- $28 an hour
- Per diem
- Hospital
- Computer literacy
- Adults
Emergency Financial Representative, PT Days
PIH Health —Downey, CA
- $23.00 - $34.96 an hour
- Part-time
- Medical office experience
- Urgent Care
- HIPAA
7d

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Admissions Rep III: Irvine Registration
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Transfer Center Representative : Transfer Center

Hoag Health System -
Newport Beach, CA

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Job Details

Full-time
2 days ago

Qualifications

Employee relationship building
High school diploma or GED
Office experience

Full Job Description

Reporting to the Patient Access Supervisor, the Transfer Center Representative supports hospital-wide patient flow, access, and operational coordination while maintaining compliance with Federal, State, and local regulations. This role collaborates extensively with Nursing Leadership, EVS, Central Dispatch, Staffing Office, Security, Case Management, Surgical Services, and other key departments to ensure seamless patient placement, accurate registration, insurance verification, and timely transfer coordination.

The Transfer Center Representative serves as the centralized communication hub for patient movement across campuses and is responsible for facilitating daily operational meetings, managing bed placement, coordinating interfacility transfers, processing work queues, and ensuring accurate and complete patient accounts. The ideal candidate thrives in a fast-paced, high-acuity environment, demonstrates exceptional customer service, maintains advanced computer proficiency, and consistently supports efficient and safe patient throughput.

Job Specific Essential Functions

Patient Access, Registration & Billing

Facilitates the arrival process by creating accounts for initial intake and monitoring queues to ensure timely registration.
Follows HIPAA protocols and ensures accurate and complete patient registration.
Verifies insurance eligibility, codes insurance accurately, and supports timely reimbursement.
Provides patients with insurance and billing assistance and identifies coverage concerns immediately.
Confirms and communicates registration status, including in-network/out-of-network coverage, and prevents delays in patient care.
Performs quality audits on accounts and provides staff reeducation based on findings.
Updates patient accounts to ensure proper billing, documentation, and financial accuracy.
Meets and exceeds daily productivity expectations.
Obtains authorizations for out-of-network (OON) admissions.
Calls and faxes face sheets and clinical documentation to out-of-network case management teams to secure timely authorization.
Adds COVID billing indicators for patients testing positive.
Adds and removes No Information billing indicator flags to ensure privacy compliance and accurate account status.

Bed Placement, Hospital Flow & Operational Coordination

Coordinates room and bed placement for all admission types, including ED, direct admissions, transfers, lateral moves, surgical/procedural patients, booked admissions, and Benefactor Program patients.
Holds beds the night prior for scheduled admits to ensure seamless direct admissions and smooth throughput.
Verifies every admission has correct and complete physician orders prior to assignment.
Tracks surgical admissions, including expected admit times and anticipated times out, to support proactive planning and capacity management.
Collaborates with charge nurses across all departments to ensure placement aligns with the patient’s diagnosis, acuity, isolation requirements, and safety needs.
Works with surgical and procedural charge nurses to prioritize postoperative and pre-operative bed readiness based on OR schedule, clinical need, and downstream throughput.
Coordinates with ED charge nurses to review acuity, prioritize patient placement, and support emergency department flow.
Partners with EVS to expedite room turnover and uses Transfer Center–exclusive access to flag rooms as STAT, dirty, or next-room-clean to optimize bed availability.
Reviews potential patient holds with Staffing Coordinators and evaluates nursing resource allocation to support balanced staffing across campuses.
Works with Central Dispatch to prioritize patient transports for admissions, transfers, and discharges, ensuring timely and safe movement throughout the hospital.
Provides real-time hospital census and capacity updates to house supervisors, nursing leadership, and the staffing office to support operational decisions.

Transfer Coordination (Internal & External)

Coordinates transfers between Hoag Hospital and Hoag Orthopedic Institute (HOI), ensuring seamless communication between the sending and receiving teams.
Facilitates incoming and outgoing transfers based on clinical need, physician requests, levels of care, patient/family requests, or continuity of care considerations.
Arranges peer-to-peer discussions between hospitals for incoming transfer requests to support efficient decision-making and timely acceptance.
Works closely with Case Management to confirm acceptance, review medical necessity, and ensure all requirements are met for safe patient transfer.
Obtains Transfer-Back Agreements to ensure regulatory compliance and protect patient return rights.
Requests and tracks Letters of Agreement (LOAs) for out-of-network or single-case agreements to ensure patient financial coverage and prevent delays in care.

Daily Operations, Reporting, & Meeting Facilitation

Facilitates the daily interdisciplinary operations huddle, serving as the central point of coordination for communication between clinical teams, leadership, support services, and ancillary departments.
Leads discussions related to patient placement priorities, unit pressures, staffing considerations, escalation items, and operational barriers.
Keeps detailed meeting minutes and ensures documentation is uploaded to Teams and SharePoint for access by leadership and upper management.
Runs and analyzes operational reports related to throughput, capacity, transfers, patient status changes, and outstanding tasks.
Manages daily work queues (WQs) related to registration, insurance, transfers, and financial clearance.
Reviews surgical case admission orders to ensure accuracy and prevent delays.

Quality, Training & Problem Solving

Conducts regular quality audits on patient accounts, identifying errors, discrepancies, or missing information.
Provides staff reeducation and process clarification based on audit findings.
Serves as a resource and mentor to new team members, supporting onboarding and ongoing peer training.
Demonstrates independent decision-making during routine operations and emergency situations.
Supports leadership with special projects designed to improve throughput, patient experience, and operational efficiency.

Additional Responsibilities

Maintains knowledge of all patient access roles relevant to supported areas.
Provides admissions coverage as needed.
May require local travel between campuses.
Performs other duties as assigned.

Education & Experience

High school diploma or equivalent required.
Minimum of one (1) year of general office or customer service experience.
Proficient keyboarding and accurate data entry skills.
Strong verbal and written communication skills.
Advanced analytical, critical thinking, and decision-making abilities.
Ability to multitask in a fast-paced environment.
Ability to build positive working relationships.

Licenses Required:

N/A

Licenses Preferred:

N/A

Certifications Required:

N/A

Certifications Preferred:

N/A

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Refine Your Search

admitting representative jobs in newport beach, ca

Transfer Center Representative : Transfer Center

Patient Registration Rep

Registration Representative - Days

Patient Account Registrar

Registration Representative PD

Lead Patient Access Representative - OC

ER Admitting Representative Per Diem Graveyard Shifts

Admitting Representative - Nights

Per Diem-Admitting worker-Variable

Admitting worker SR-ED Registration-Part time-Lakewood-Evenings

Support Coordinator - OC Rad Onc - Full Time 8 Hour Days (Non-Exempt) (Non-Union)

Support Coordinator - OC Rad Onc - Full Time 8 Hour Days (Non-Exempt) (Non-Union)

Patient Access Representative II - Per Diem, Evening/Mid (Bellflower)

Patient Access Representative II - Per Diem, Variable (Bellflower)

Emergency Financial Representative, PT Days

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