Top 22 Records specialist Jobs in Newport Beach Ca

Records Associate
Opensity Solutions —Costa Mesa, CA
- $27.00 - $28.50 an hour
- Full-time
- Ability to walk for extended periods
- Mid-level
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
10d
Student Records Clerk New!
Los Alamitos Unified School District —Los Alamitos, CA
- $27.79 - $33.77 an hour
- Part-time
- High school
- High school diploma or GED
- Pre-employment physical examination
10d
Lead Records Clerk
City of Fountain Valley, CA —Fountain Valley, CA
- $67,359.76 - $81,876.29 a year
- Overtime
- Mid-level
- Office
- 3 years
- AD&D insurance
- Paid holidays
Medical Records Assistant
Sun Mar Health Care —Garden Grove, CA
- Full-time
- Skilled nursing facility
- Entry level
Quick Apply
Medical Records assistant- Full time
Ocean Ridge Post Acute —Long Beach, CA
- Weekends as needed
- Anatomy knowledge
- Basic math
- HIPAA
- On-the-job training
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Laboratory Records & Administrative Specialist
Terrestris Global Solutions —Irvine, CA
- $18.52 - $23.61 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Tuition reimbursement
- Retirement plan
Quick Apply
Health Information Medical Records Clerk
FAMILIES TOGETHER OF ORANGE COUNTY —Tustin, CA
- $23 - $24 an hour
- Overtime
- Spanish
- Management
- HIPAA
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Medical Records & Pre-Bill Coordinator
Acacia Health —Irvine, CA
- $24 - $27 an hour
- 8 hour shift
- HIPAA
- Office
- In-person
- Health insurance
- Dental insurance
Quick Apply
Medical Office Administration- Medical Records
United Medical Imaging Healthcare —Huntington Beach, CA
- $18.50 - $19.50 an hour
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
Quick Apply
10d
Outpatient Medical Records Technician - Mental Health 189
Telecare Corporation —Costa Mesa, CA
- From $23 an hour
- Full-time
- Writing skills
- Data analysis skills
- Mid-level
- Mileage reimbursement
- Paid holidays
Quick Apply
9d
Finance Transformation Manager - Managed Services, Controllership & Record-to-Report | Life Sciences & Healthcare Industry
Deloitte —Costa Mesa, CA
- $122,000 - $240,500 a year
- Full-time
- 6 years
- Oracle
- CPA
Finance Transformation Manager - Managed Services, Controllership & Record-to-Report | Energy, Resources & Industrials Industry
Deloitte —Costa Mesa, CA
- $122,000 - $240,500 a year
- Full-time
- 6 years
- Oracle
- CPA
Finance Transformation Manager - Managed Services, Controllership & Record-to-Report | Consumer Industry
Deloitte —Costa Mesa, CA
- $122,000 - $240,500 a year
- Full-time
- 6 years
- Oracle
- CPA
Finance Transformation Manager - Managed Services, Controllership & Record-to-Report | Technology, Media, & Telecom Industry
Deloitte —Costa Mesa, CA
- $122,000 - $240,500 a year
- Full-time
- 6 years
- Oracle
- CPA
Finance Transformation Manager - Managed Services, Controllership & Record-to-Report | Financial Services Industry
Deloitte —Costa Mesa, CA
- $122,000 - $240,500 a year
- Full-time
- 6 years
- Oracle
- CPA

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Accounting Clerk - On Site - Newport Beach
Sweet James LLP —Newport Beach, CA
The role ensures that all client related invoices, check requests and credit card transactions are processed timely and accurately.
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Skywheel Law APC —Newport Beach, CA
This role requires a unique blend of traditional legal secretarial skills (filing, binder preparation) and modern technical proficiency (AI tools, case…
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ROI Medical Records Specialist - Local Travel
MRO Corporation —Westerville, OH
Answer phone calls concerning various ROI issues. At specified sites, responsible for handling and recording cash payments for requests.
$16 - $22 an hour
Quick Apply
Records Management Officer
State of Ohio - Job & Family Services —Columbus, OH
Travel: Occasional travel within the state of Ohio. Occasionally, send hard‑copy mail through ODJFS services, either certified or via inner‑office delivery.
$22.59 - $26.54 an hour
9d

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Records Associate

Opensity Solutions
Costa Mesa, CA

Quick Apply

Job Details

Full-time
$27.00 - $28.50 an hour
10 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Confidential information handling
Data Retention (Data management)
Moving
Desktop applications
Productivity software
Materials handling

Full Job Description

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

The Office Services Associate plays a key role in supporting the firm's Records Management and Facilities operations. This position is approximately 80% Records Management and 20% Facilities Support, with a primary focus on managing the lifecycle of physical and electronic records while ensuring efficient office operations. Reporting to the Lead Office Services Associate or Client Relations Manager, this individual will maintain records accuracy, support file requests, and assist with day-to-day facilities needs to ensure a professional and organized office environment.

Job Responsibilities

Records Management (80%)

Manage the complete lifecycle of physical and electronic records from creation through final disposition.
Utilize FileTrail and NetDocuments (NetDocs) to accurately track, retrieve, index, archive, and maintain client files.
Process loose documents, create new client files, and prepare records for off-site storage.
Retrieve, circulate, and return physical files while maintaining accurate chain of custody.
Coordinate file transfers, including incoming lateral files and outgoing file requests in partnership with the Office of General Counsel.
Process file destruction and returns in accordance with the firm's Records & Information Management (RIM) policies.
Maintain file rooms and storage areas, including shifting files to maximize storage capacity.
Ensure compliance with all firm records policies, confidentiality requirements, and retention schedules.
Respond promptly to records requests while providing exceptional customer service to attorneys and staff.

Facilities Support (20%)

Assist with general office facilities operations and daily office maintenance.
Coordinate with building management and vendors to report and resolve maintenance issues.
Support office moves, workstation setups, and furniture relocations.
Maintain conference rooms, visitor offices, and common areas to ensure they remain organized and fully stocked.
Assist with mail distribution, package handling, copying, scanning, and other operational support as needed.
Provide reception coverage when necessary.

Reporting & Requirements

Compile and share weekly operational updates with leadership.
Participate in daily and weekly team meetings.
Maintain accurate records of file activity and facilities requests.

Job Requirements

3–5 years of Records Management experience, preferably within a law firm or professional services environment.
Hands-on experience using FileTrail and NetDocuments (NetDocs) is strongly preferred.
Experience managing both physical and electronic records.
Strong understanding of records retention, file tracking, and records lifecycle management.
Excellent organizational skills with exceptional attention to detail.
Ability to prioritize multiple requests in a fast-paced environment.
Strong verbal and written communication skills.
Proficiency with Microsoft Office applications.
Ability to maintain confidentiality when handling sensitive client information.
Ability to lift or move up to 40 lbs. and transport materials using carts when necessary.
Ability to walk, bend, kneel, stand, or sit for extended periods.

Compensation

Pay Rate: $27.00 – $28.50 per hour, depending on experience and qualifications.

Benefits

Eligible employees receive a comprehensive benefits package including:

Medical Insurance
Dental Insurance
Vision Insurance
401(k) Retirement Plan
Paid Time Off (PTO)

Opensity is an Equal Opportunity Employer.

We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination.

Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.

Quick Apply

Refine Your Search

records specialist jobs in newport beach ca

Records Associate

Student Records Clerk New!

Lead Records Clerk

Medical Records Assistant

Medical Records assistant- Full time

Laboratory Records & Administrative Specialist

Health Information Medical Records Clerk

Medical Records & Pre-Bill Coordinator

Medical Office Administration- Medical Records

Outpatient Medical Records Technician - Mental Health 189

Finance Transformation Manager - Managed Services, Controllership & Record-to-Report | Life Sciences & Healthcare Industry

Finance Transformation Manager - Managed Services, Controllership & Record-to-Report | Energy, Resources & Industrials Industry

Finance Transformation Manager - Managed Services, Controllership & Record-to-Report | Consumer Industry

Finance Transformation Manager - Managed Services, Controllership & Record-to-Report | Technology, Media, & Telecom Industry

Finance Transformation Manager - Managed Services, Controllership & Record-to-Report | Financial Services Industry

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I want to receive the latest job alert for records specialist in newport beach ca

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Job Responsibilities

Records Management (80%)

Facilities Support (20%)

Reporting & Requirements

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