Top 164 Senior administrative specialist Jobs in Newton Ma

Senior Accounts Payable Specialist
Wellesley College —Wellesley, MA
- $32 - $33 an hour
- Full-time
- Hybrid work
- 5 years
- Writing skills
- ERP systems
8d
Administrative Specialist – Melanoma Disease Center
Dana-Farber Cancer Institute —Boston, MA
- $56,310 - $69,930 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
8d
Administrative Specialist
Northeastern University —Boston, MA
- $53,615.00 - $75,728.75 a year
- Multiple hires
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Data analysis skills
- Health insurance
- Dental insurance
Senior Administrative Support
Quantech Services —Hanscom AFB, MA
- $70,000 - $85,000 a year
- Full-time
- Bachelor of Science
- Research
- Office
Administrative Support Specialist
Quantech Services —Hanscom AFB, MA
- $55,000 - $75,000 a year
- Full-time
- Bachelor of Science
- 11+ years
- Research
Senior Administrative Support Specialist
Odyssey Consulting —Hanscom AFB, MA
- $86,000 - $96,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 11+ years
- Health savings account
- Paid holidays
Patient Navigation Specialist
Beth Israel Lahey Health —Needham, MA
- $70,000 - $95,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
3d
Administrative Support Specialist, Senior - Secret
DCS Corp —Bedford, MA
- $73,160 - $96,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 11+ years
- Health insurance
- Dental insurance
Administrative Specialist - Breast Oncology
Dana-Farber Cancer Institute —Boston, MA
- $50,070 - $60,730 a year
- Full-time
- Hybrid work
- Office
- High school diploma or GED
- Bachelor's degree
Senior Business Operations Specialist
Action for Boston Community Development —Boston, MA
- $81,153 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Health insurance
- Retirement plan
Quick Apply
Site Director, Community Schools
City of Cambridge, MA —Cambridge, MA
- $78,519.04 - $105,994.13 a year
- Current TB test
- Experience working with individuals with disabilities
- Office
- Commuter assistance
- Paid parental leave
Temporary Administrative Specialist- MIE
Northeastern University —Boston, MA
- $30 an hour
- Full-time
- School experience
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Senior Administrative Support Specialist
Odyssey Systems Consulting Group, Ltd. —Hanscom AFB, MA
- $86,000 - $96,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 11+ years
- Health savings account
- Paid holidays
Senior Administrative Specialist - Cell Manipulation Core Facility
Dana-Farber Cancer Institute —Boston, MA
- $63,320 - $75,940 a year
- Full-time
- 5 years
- Mid-level
- Office
Senior Equipment Specialist
Odyssey Consulting —Hanscom AFB, MA
- $130,000 - $150,000 a year
- Full-time
- 7 years
- Bachelor of Science
- Data analysis skills
- Health savings account
- Paid holidays
Administrative Support Specialist, Senior
Torch Technologies —Hanscom AFB, MA
- $70,000 - $80,000 a year
- Email
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Paid holidays
Patient Navigation Specialist
CareDx, Inc. —Waltham, MA
- $24 - $27 an hour
- Full-time
- Remote
- HIPAA
- Administrative experience
- High school diploma or GED
- Commuter assistance
- Employee stock purchase plan
8d
Resident Service Specialist - Inwood West
UDR Lighthouse EAS LLC —Woburn, MA
- $27 - $30 an hour
- Word processing
- Administrative experience
- High school diploma or GED
Quick Apply
Senior Contracting Support Specialist
Odyssey Consulting —Hanscom AFB, MA
- $120,000 - $130,000 a year
- Full-time
- Doctoral degree
- Data analysis skills
- Office
- Health savings account
- Paid holidays
6d
Senior Systems Administrator
Thayer Academy —Braintree, MA
- $113,022 - $116,978 a year
- School experience
- Google Workspace
- Senior level
- Opportunities for advancement
Quick Apply

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Senior Accounts Payable Specialist

Wellesley College -
Wellesley, MA

Apply Now

Job Details

Full-time
$32 - $33 an hour
8 days ago

Qualifications

Accounting systems
Customer communication
Teamwork
ERP systems
Administrative experience
Bachelor's degree
Organizational skills
Accounting and finance experience
Computer skills
Business Administration

Full Job Description

Reporting to the Accounts Payable Manager, the Senior Accounts Payable Specialist provides advanced administrative and operational support for the day-to-day activities of the Accounts Payable department. This position is responsible for reviewing accounts payable transactions for accuracy, completeness, and compliance with College policies and departmental procedures; responding to inquiries from vendors, faculty, and staff; and supporting continuity of operations by serving as backup to the Accounts Payable Manager, as needed. The position also coordinates student employees, assists with policy and procedure documentation, supports ERP-related issue resolution, and contributes to annual tax reporting and other departmental initiatives.

Primary Position Responsibilities

Review accounts payable transactions and documentation for accuracy, completeness, required approvals, supporting documentation, and compliance with College policies and departmental procedures.
Monitor the Accounts Payable shared mailbox and respond to inquiries from vendors and members of the College community regarding accounts payable matters, including policies, procedures, and payment status.
Support departmental operations by serving as backup to the Accounts Payable Manager and assisting with Accounts Payable-related work that supports the College’s Student Bursar Office.
Provide guidance and training to faculty and staff on Accounts Payable policies, procedures, and related processes to support compliance and effective operations.
Assist with departmental administration and special projects, including maintaining organized methods for tracking and resolving inquiries, monitoring office supply inventory, supporting policy and procedure development, collaborating on ERP system issues, and assisting with annual 1099 production, distribution, and electronic filing.
Other duties as assigned.

Supervisory Responsibilities

Provides day-to-day coordination, training, and work oversight for student employees supporting Accounts Payable operations.

Basic Qualifications

Bachelor’s degree in Accounting, Business Administration, or a related field, with a minimum of five years of progressively responsible experience in accounts payable, accounting operations, finance, or a related administrative area.
Experience working with computer-based ERP systems in a large-scale automated environment is required; Workday experience is preferred.
Demonstrated ability to apply policies and procedures, manage multiple priorities, meet deadlines, and provide effective customer service in a collaborative environment is required.
Experience coordinating or overseeing the work of student employees or other support staff is preferred.

Skills and Abilities

Demonstrated knowledge of accounts payable practices, internal controls, and customer service principles.
Ability to work independently with limited direction, exercise sound judgment, and take initiative in resolving routine issues and escalating more complex matters as appropriate.
Ability to work collaboratively as part of a team and to establish and maintain effective working relationships across departments.
Ability to train, coordinate, and provide day-to-day guidance to student employees or other support staff.
Ability to review financial and administrative documentation for accuracy, completeness, required approvals, and compliance with established policies and procedures.
Strong organizational skills and demonstrated ability to prioritize work effectively, manage multiple responsibilities, and meet established deadlines with a high degree of accuracy and attention to detail.
Effective verbal and written communication skills, with the ability to respond professionally to vendors, faculty, staff, and other members of the College community.
Ability to interpret, explain, and apply departmental and College policies and procedures in a clear, consistent, and service-oriented manner.
Demonstrated proficiency with computer-based ERP systems and other standard business software applications; ability to learn and use Workday and related systems effectively.

Candidates must be legally authorized to work in the United States without employer’s sponsorship now or in the future.

Pay: $32.00 - $33.00 per hour

Work Location: Hybrid remote in Wellesley, MA 02482

Apply Now

Refine Your Search

senior administrative specialist jobs in newton ma

Senior Accounts Payable Specialist

Administrative Specialist – Melanoma Disease Center

Administrative Specialist

Senior Administrative Support

Administrative Support Specialist

Senior Administrative Support Specialist

Patient Navigation Specialist

Administrative Support Specialist, Senior - Secret

Administrative Specialist - Breast Oncology

Senior Business Operations Specialist

Site Director, Community Schools

Temporary Administrative Specialist- MIE

Senior Administrative Support Specialist

Senior Administrative Specialist - Cell Manipulation Core Facility

Senior Equipment Specialist

Administrative Support Specialist, Senior

Patient Navigation Specialist

Resident Service Specialist - Inwood West

Senior Contracting Support Specialist

Senior Systems Administrator

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