Top 89 Senior administrative assistant Jobs in Newtonville Ma

Senior Executive Assistant
Anduril Industries —Quincy, MA
- $99,000 - $130,000 a year
- Email
- 7 years
- Office
- Senior level
Quick Apply
Senior Executive Administrative Assistant (Higher Education)
ProPivotal —Cambridge, MA
- $35 - $38 an hour
- Full-time
- Mid-level
- University
- Leadership
Quick Apply
Senior Administrative Assistant
Alkermes, Inc. —Waltham, MA
- Full-time
- Hybrid work
- Psychiatry
- Office
- Bachelor's degree
Senior Executive Assistant, Enterprise
Wayfair —Boston, MA
- $86,000 - $95,750 a year
- Full-time
- 3 years
- Organizational skills
- Senior level
3d
Senior Administrative Assistant
MIT —Cambridge, MA
- $32.00 - $38.50 an hour
- Full-time
- Hybrid work
- 5 years
- Office
- High school diploma or GED
Senior Administrative Support
Odyssey Consulting —Hanscom AFB, MA
- $90,000 - $110,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Bachelor of Science
- Health savings account
- Paid holidays
Sr. Admin Assistant
Arbella Insurance Group —Quincy, MA
- $31.84 - $37.14 an hour
- Full-time
- Word processing
- Research
- Mid-level
Senior Administrative Assistant
Vertex Pharmaceuticals —Boston, MA
- $39 - $58 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- High school diploma or GED
- Loan repayment program
- Health insurance
Senior Administrative Assistant
Mass Development —Boston, MA
- $75,000 - $85,000 a year
- Full-time
- Mid-level
- Office
- Microsoft Office
- Health insurance
- Dental insurance
Quick Apply
6d
Senior Administrative Assistant
First Technology Federal Credit Union —Marlborough, MA
- $83,000 - $99,500 a year
- Email
- 6 years
- Office
- Bachelor's degree
- Paid holidays
- Health insurance
Quick Apply
Senior Administrative Support
Quantech Services —Hanscom AFB, MA
- $70,000 - $85,000 a year
- Full-time
- Bachelor of Science
- Research
- Office
Sr. Administrative Assistant
Barrett Distribution Centers —Franklin, MA
- $28 - $35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Senior Administrative Assistant
Bohler —Boston, MA
- $30 - $40 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid parental leave
- Paid holidays
6d
Senior Administrative Support Specialist
Odyssey Consulting —Hanscom AFB, MA
- $86,000 - $96,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 11+ years
- Health savings account
- Paid holidays
Senior Administrative Assistant
Hebrew SeniorLife —Roslindale, MA
- $59,135.04 - $88,703.08 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Senior Administrative Assistant, Department Head's Office
MIT —Cambridge, MA
- $32.00 - $38.50 an hour
- Full-time
- Google Workspace
- 5 years
- Research
Senior Executive Assistant - MGB Thoracic Surgery
The Brigham and Women's Hospital, Inc. —Boston, MA
- $27.95 - $40.70 an hour
- Full-time
- Hybrid work
- Surgery
- 5 years
- Basic math
- Opportunities for advancement
Quick Apply
Senior Administrative Support
Odyssey Systems Consulting Group, Ltd. —Hanscom AFB, MA
- $90,000 - $110,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Bachelor of Science
- Health savings account
- Paid holidays
Senior Administrative Assistant
AlixPartners —Boston, MA
- $35 - $45 an hour
- Overtime
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- English
- Health insurance
- Dental insurance
13d
Senior Executive Assistant to the Provost
Harvard University —Cambridge, MA
- Extended hours
- Hybrid work
- Microsoft Word
- 7 years
- Microsoft Excel
- Commuter assistance
- Health insurance
12d

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Senior Executive Assistant

Anduril Industries -
Quincy, MA

Quick Apply

Job Details

Full-time
$99,000 - $130,000 a year

Qualifications

Project team coordination
Confidential information handling
Direct client contact
Executive administrative support
Managing projects
Productivity software
Managing executive calendars
Cross-functional collaboration
Cross-functional team management
Cross-functional communication

Full Job Description

Anduril Industries is a defense technology company with a mission to transform U.S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century's most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril's family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years.

ABOUT THE JOB

Anduril's Maritime Division seeks a Senior Executive Assistant to provide a wide variety of complex and professional-level executive administrative support duties in support of 2-3 VPs. This person will be in a position of high trust and serve as the primary point of contact for internal and external clients. The Senior Executive Assistant is expected to help drive cross-functional projects and initiatives critical to the Maritime Executives, while also serving as a liaison to senior management teams. The ideal candidate must be detail-oriented, have the ability to exercise good judgment in a variety of situations, action items with limited oversight, think critically, and offer solutions to problems with a high-level of professionalism and discretion. Being able to anticipate needs of the Executives, maintaining balance among competing priorities, and working well under pressure are essential skills to succeed in this role.

WHAT YOU'LL DO

Provide high-level administrative support to 2-3 VPs including managing calendars, preparing reports, drafting correspondence, coordinating complex travel plans, scheduling meetings, and compiling documents
Scope and coordinate critical projects and special assignments on behalf of the Executives by prioritizing tasks, gaining cooperation from relevant stakeholders, monitoring progress, problem-solving, and making necessary adjustments to ensure timely completion
Plan and execute day-to-day administrative tasks to ensure a smooth workflow for the Executives
Serve as a representative of the Executives with an array of internal and external clients
Maintain the Executives schedules and act as the primary point of contact for accessing their time
Identify opportunities to create new processes and systems to effectively support the needs of the Executives and their teams
Produce and prepare reports for the Executives on a variety of topics, liaising with members of senior leadership and other members of the business
Draft and revise memos, emails, agendas, notes, reports, presentations, and other communications to the highest-quality standards
Plan, execute, oversee, and facilitate all logistical aspects for on-site VIP meetings and events involving the Executives. This includes preparing agendas, presentation materials, and coordinating with internal teams to ensure seamless execution
Manage sensitive matters with a high-level of confidentiality and discretion, especially decisions with significant impact on operations of the company
Own and arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed for the Executives

REQUIRED QUALIFICATIONS

A minimum of 7 years experience supporting VP to C-Suite level executives in a fast-paced corporate environment
Proven ability to balance multi-departmental projects from conception to execution with little to no supervision
Excellent written, verbal, and interpersonal communication skills. Approachable style and ability to effectively and professionally interface with high level executives, clients, employees, and business associates both internal and external
Strong organizational and time management skills. Proven experience in multitasking and working with multiple people and priorities, while delivering on high quality results and follow through
Demonstrates curiosity and a desire to understand the needs of the Executives
Highly trustworthy with ability to exercise sound discretion and function under highly ambiguous direction with constantly changing requirements
Proven ability to handle confidential and sensitive information in a professional manner
Excellent attention to detail and accuracy
Strong Microsoft Office Suite skills
Proficient in scheduling meetings in multiple time zones
Experience as a project manager is highly preferred and desired
Must be a U.S. Person due to required access to U.S. export controlled information or facilities

The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Anduril's total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including:

Benefits

At Anduril, we invest in our people. Our comprehensive, competitive benefits package (available at little to no cost to employees) ensures you're supported in health, recovery, and whatever comes next. For more information, Explore Our Benefits.

Protecting Yourself from Recruitment Scams

Anduril is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in sophisticated phishing and fraudulent schemes where individuals impersonate Anduril representatives, luring job seekers with false interviews or job offers. These scammers often attempt to extract payment or sensitive personal information.

To ensure your safety and help you navigate your job search with confidence, please keep the following critical points in mind:

No Financial Requests: Anduril will never solicit payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.
Please always verify communications:
- Direct from Anduril: If you receive an email from one of our recruiters, it will only come from an @anduril.com address.
- Via Agency Partner: If contacted by a recruiting agency for an Anduril role, their email will clearly identify their agency. If you suspect any suspicious activity, please verify the agency's authenticity by reaching out to [email protected].
Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @anduril.com before providing any personal information or clicking on links.
What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Anduril, please report it immediately to [email protected]. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.

Data Privacy

To view Anduril's candidate data privacy policy, please visit https://anduril.com/applicant-privacy-notice/.

By submitting your application, you consent to Anduril Industries using a third-party service provider to conduct pre-employment risk, integrity, and due diligence screening and assessing potential risks as part of your application process. This third-party service provider provides risk-intelligence services that may include analysis of sanctions and watchlists, adverse media, public-record information, and other lawful open-source or commercial data sources. This third-party service provider does not act as a consumer reporting agency. Use of this provider helps to ensure compliance with applicable laws and protect technology, intellectual property, and organizational security.

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Refine Your Search

senior administrative assistant jobs in newtonville ma

Senior Executive Assistant

Senior Executive Administrative Assistant (Higher Education)

Senior Administrative Assistant

Senior Executive Assistant, Enterprise

Senior Administrative Assistant

Senior Administrative Support

Sr. Admin Assistant

Senior Administrative Assistant

Senior Administrative Assistant

Senior Administrative Assistant

Senior Administrative Support

Sr. Administrative Assistant

Senior Administrative Assistant

Senior Administrative Support Specialist

Senior Administrative Assistant

Senior Administrative Assistant, Department Head's Office

Senior Executive Assistant - MGB Thoracic Surgery

Senior Administrative Support

Senior Administrative Assistant

Senior Executive Assistant to the Provost

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ABOUT THE JOB

WHAT YOU'LL DO

REQUIRED QUALIFICATIONS

Benefits

Protecting Yourself from Recruitment Scams

Data Privacy

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