Top 14 Front desk coordinator Jobs in Niagara Falls, Ny

Office Administrator - 1st Shift
GTI Fabrication —Buffalo, NY
- $22 - $29 an hour
- Full-time
- Microsoft Outlook
- ERP systems
- Mid-level
- Paid holidays
- Disability insurance
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Front Desk Coordinator
Winning Smiles —Buffalo, NY
- From $20 an hour
- Full-time
- Dental office
- High school diploma or GED
- Quality control
- 401(k)
- Paid time off
Dental Front Desk Coordinator
Advantage Dentistry PC —Buffalo, NY
- $16 - $21 an hour
- Full-time
- Anatomy knowledge
- Dental office
- Entry level
- 401(k)
- Paid time off
Quick Apply
13d
Front Desk Coordinator
UBMD Neurology —Buffalo, NY
- $16.50 - $18.50 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Clinic
- Health insurance
- Dental insurance
Quick Apply
Front Desk Coordinator – Buffalo, NY
Advanced Care Physical Therapy —Buffalo, NY
- $16 - $20 an hour
- Full-time
- Office
- In-person
- Entry level
- Health insurance
- Dental insurance
Quick Apply
21h
Senior Administrative Coordinator
Ivy Lea Construction —North Tonawanda, NY
- $25 - $30 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
6d
Medical Secretary (Care Assistant Professional)
UBMD Neurology —Buffalo, NY
- $17 - $22 an hour
- Email
- Inventory management
- HIPAA
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Patient Care Coordinator
Specialty1 Partners —West Seneca, NY
- $20 - $26 an hour
- Monday to Friday
- Dental office
- High school diploma or GED
- Critical & Intensive Care
- Health savings account
- Disability insurance
Quick Apply
Patient Care Coordinator - Full Time
Trilogy Wellness Inc. —Amherst, NY
- $37,440 - $45,760 a year
- Full-time
- Communication skills
- Entry level
- Health insurance
- Dental insurance
Quick Apply
Front Desk Coordinator
WM Dental Care —Amherst, NY
- From $18 an hour
- Full-time
- Dental office
- High school diploma or GED
- Quality control
- Health savings account
- Paid holidays
Salon Coordinator
Sport Clips —Buffalo, NY
- $15.50 an hour
- Part-time
- Organizational skills
- Communication skills
- Entry level
- Employee discount
Dental Front Office Coordinator
Meyer Dental Group, PLLC —Depew, NY
- Full-time
- Dental office
- Entry level
- Paid training
- Health insurance
Quick Apply
9d

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Office Administrator - 1st Shift
GTI Fabrication —Buffalo, NY
Answer and route incoming phone calls, emails, and general inquiries promptly. Maintain a clean, organized, and welcoming front desk and reception area.
$22 - $29 an hour
Quick Apply
Front Desk Coordinator
Winning Smiles —Buffalo, NY
Answer phone calls and provide information to callers; greet visitors/patients; schedules, verifies, and confirms patient appointments.
From $20 an hour

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Front Desk Coordinator
Columbus Aesthetic & Plastic Surgery Inc —Gahanna, OH
Answer incoming calls promptly, screen calls, take messages, and provide information. We are seeking a Front Desk Coordinator responsible for answering…
$17 - $19 an hour
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Front Desk Coordinator
Lone Peak Dental Group —Columbus, OH
Competitive Pay & Perks: Enjoy a flexible schedule, full-time hours, and a benefits package that includes: Paid Time Off & Holiday Pay.
$18 - $19 an hour
Quick Apply

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front desk coordinator jobs near niagara falls, ny

Office Administrator - 1st Shift

GTI Fabrication -
Buffalo, NY

Quick Apply

Job Details

Full-time
$22 - $29 an hour

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Opportunities for advancement
Life insurance

Qualifications

Confidential information handling
Microsoft Outlook
Spreadsheets
High school diploma or GED
Microsoft Teams

Full Job Description

GTI is a contract manufacturing partner supporting customers in renewable energy, power generation, infrastructure, and industrial systems.

We fabricate custom designed, purpose-built enclosures and skids for our customers and perform mechanical and electrical integration in-house, delivering a true turn-key product to our customers. Our scope spans Engineering, prototype builds, through full production, requiring teams that can move fast, adapt, and execute with precision.

GTI Values: Safety I Quality I Customer Obsession I Speed I Agility

GTI is seeking a professional and detail-oriented Office Administrator to serve as the first point of contact for visitors, vendors, and internal teams while providing administrative support across departments. This role is critical to maintaining an organized, secure, and efficient office environment within a manufacturing setting.

The Office Administrator supports front desk operations, internal communication, documentation control, and coordination across Operations, Engineering, Safety, and Leadership teams.

Key Responsibilities

Front Desk & Visitor Management
Greet visitors, clients, vendors, candidates, and employees in a professional and courteous manner
Manage visitor sign-in procedures and ensure compliance with company security and safety protocols
Answer and route incoming phone calls, emails, and general inquiries promptly
Maintain a clean, organized, and welcoming front desk and reception area
Coordinate visitor badges, meeting arrivals, and host notifications
Interview Coordination & Candidate Experience
Coordinate virtual interviews, phone screens, and on-site interviews across multiple departments
Schedule interviews with Hiring Managers, Recruiters, and leadership teams while balancing changing calendars and production schedules
Prepare interview rooms, meeting logistics, and candidate visit agendas
Welcome candidates on-site and ensure a professional interview experience
Manage reschedules, last-minute changes, and urgent requests with professionalism and speed
Travel Coordination
Book travel arrangements for internal employees including flights, hotels, rental cars, and itineraries for business travel
Coordinate candidate travel for interviews including airfare, lodging, transportation, and confirmations
Ensure travel is booked accurately, cost-effectively, and aligned with company policy
Manage itinerary changes, delays, cancellations, and urgent travel adjustments as needed
Maintain travel records, confirmations, and reimbursement support documentation
Administrative & Clerical Support
Perform general administrative duties including filing, data entry, document preparation, scanning, and record maintenance
Create and maintain organized databases, spreadsheets, records, and digital filing systems
Assist in preparing reports, presentations, meeting materials, and internal communications
Manage incoming and outgoing mail, packages, and deliveries
Maintain confidentiality of sensitive employee, candidate, and company information
Scheduling & Cross-Functional Coordination
Schedule meetings, appointments, conference rooms, and recurring operational meetings
Support internal leadership meetings, site visits, and company events
Coordinate calendars across HR, Operations, Engineering, Safety, and Leadership teams
Balance competing priorities and shifting schedules in a fast-paced environment
Ensure strong communication and follow-through across stakeholders

Requirements

High school diploma or equivalent required
2–5 years of experience in an administrative, office coordinator, executive support, recruiting coordinator, or front desk role
Strong experience scheduling meetings, interviews, or travel arrangements
Proven ability to manage multiple conflicting priorities in a fast-paced environment
Strong communication and interpersonal skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)
Strong organizational skills with high attention to detai
Ability to maintain confidentiality and professionalism at all times

Preferred Qualifications
Billingual
Associate’s degree in Business Administration or related field preferred
Experience supporting operations in a manufacturing or industrial environment
Experience coordinating candidate interviews or recruiting support activities
Experience booking corporate travel for employees or executive teams
Experience supporting Environmental Health & Safety documentation or compliance functions
Experience with ATS systems, calendar platforms, or ERP systems preferred

Benefits & Perks

GTI Energy offers a competitive compensation and benefits package designed to support employees and their families while providing long-term career growth opportunities within a fast-growing manufacturing organization. Benefits may include:

Medical, dental, and vision insurance

401(k) with company match (where applicable)

Paid Time Off (PTO) and paid holidays

Sick time in accordance with state and local requirements

Company-paid life insurance and disability coverage

Career advancement opportunities within a rapidly growing organization

Exposure to advanced manufacturing, modular infrastructure, and large-scale industrial projects

Collaborative, fast-paced environment with strong operational and engineering leadership

Employee-focused culture centered on safety, quality, accountability, and continuous improvement

Benefits eligibility and offerings may vary based on position, location, and employment classification.

GTI promotes a diverse and inclusive workforce and is an Equal Opportunity Employer that does not discriminate against employees or applicants for employment on the basis of race, color, national origin, ancestry, age, religion, sex, gender, gender identity, gender expression, sexual orientation, physical or mental disability, medical condition, genetic information, military or veteran status, marital status, or any other Federal or State legally-protected classes. We also value the safety of all employees and work hard to maintain a Drug Free Workplace.

Terms & Conditions

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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Refine Your Search

front desk coordinator jobs in niagara falls, ny

Office Administrator - 1st Shift

Front Desk Coordinator

Dental Front Desk Coordinator

Front Desk Coordinator

Front Desk Coordinator – Buffalo, NY

Senior Administrative Coordinator

Medical Secretary (Care Assistant Professional)

Patient Care Coordinator

Patient Care Coordinator - Full Time

Front Desk Coordinator

Salon Coordinator

Dental Front Office Coordinator

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