Top 35 Personal assistant Jobs in Niagara Falls, Ny

Executive Assistant
Niagara University —Niagara University, NY
- $17 - $21 an hour
- Full-time
- Microsoft Outlook
- English
- Mid-level
- Free parking
- Health insurance
Quick Apply
Executive Assistant to Office of the Chief Executive
City of Niagara Falls —Niagara Falls, NY
- $45,908 a year
- Full-time
- Computer literacy
- Writing skills
- Basic math
- Health insurance
- Dental insurance
Quick Apply
9d
Experienced Administrative Assistant
Myles R. Firey & Co., Inc. —Buffalo, NY
- $38,000 - $42,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Mid-level
- Health insurance
- Dental insurance
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5d
Personal Assistant / Operations Support
Flow Wellness —Buffalo, NY
- $25 an hour
- Part-time
- Background check
- Office
- Driver's License
Quick Apply
7d
Administrative Assistant II
Roswell Park Cancer Institute —Buffalo, NY
- From $56,506 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
Executive Assistant to the Chief Human Resources Officer (CHRO)
M&T Bank —Buffalo, NY
- $54,100 - $90,100 a year
- Full-time
- Hybrid work
- 7 years
- Microsoft Excel
- Microsoft Outlook
Executive Assistant II
KeyBank National Association —Buffalo, NY
- $27.40 - $41.83 an hour
- Overtime
- Hybrid work
- 7 years
- Microsoft Excel
- Microsoft Outlook
9d
Senior Administrative Assistant - Banking Services
M&T Bank —Buffalo, NY
- $20.55 - $34.25 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- Experience equivalent to degree accepted
Household Manager and Family Assistant
Sage Haus —Lewiston, NY
- $25 - $30 an hour
- Weekends as needed
- Background check
- CPR Certification
- Clean driving record
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Executive Administrative Assistant/Receptionist
Ivoclar Vivadent Inc. —Amherst, NY
- $24.00 - $31.25 an hour
- Monday to Friday
- Microsoft Excel
- Microsoft Outlook
- 5 years
1d
Administrative Assistant, Renew Institute
University at Buffalo —Buffalo, NY
- $50,000 - $58,000 a year
- Microsoft Excel
- Microsoft Outlook
- No background check
Executive Assistant
Erie and Niagara Insurance Association —Williamsville, NY
- $55,000 - $65,000 a year
- Full-time
- Microsoft Outlook
- Word processing
- Research
- Opportunities for advancement
Executive Assistant
Neighborhood Health Center of WNY Inc —Buffalo, NY
- $61,500 - $65,000 a year
- Full-time
- Office
- Bachelor's degree
- Pediatrics
- 403(b) matching
- Health savings account
Quick Apply
Remote Virtual Executive Assistant
Zirtual —Buffalo, NY
- $500 - $3,500 a year
- Email
- Spanish
- Google Workspace
- Microsoft Outlook
Quick Apply
Administrative Support Coordinator
University at Buffalo —Buffalo, NY
- $60,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
13h
Senior Administrative Assistant - Technology
M&T Bank —Buffalo, NY
- $20.55 - $34.25 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- Experience equivalent to degree accepted
- Work from home
8d
Administrative Assistant, Orthopaedics
University at Buffalo —Buffalo, NY
- $40,000 - $50,000 a year
- Full-time
- No background check
- Mid-level
- Office
Executive Assistant - Legal Division (Onsite - Buffalo, NY)
M&T Bank —Buffalo, NY
- $54,100 - $90,100 a year
- Full-time
- 7 years
- Research
- Office
13d
Senior Administrative Assistant - Community Markets (Hybrid)
M&T Bank —Buffalo, NY
- $20.55 - $34.25 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- Experience equivalent to degree accepted
12d
Administrative Assistant
Reid Petroleum LLC —Lockport, NY
- $19 - $25 an hour
- 18 years or older
- Clean driving record
- Microsoft Excel
- Profit sharing
- Health insurance
Quick Apply

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Executive Assistant

Niagara University -
Niagara University, NY

Quick Apply

Job Details

Full-time
$17 - $21 an hour

Benefits

Free parking
Health insurance
Paid time off
403(b)
Loan forgiveness

Qualifications

Correspondence management
Confidential information handling
Microsoft Outlook
Phone communication
Spreadsheets
Copy machines
Meeting transcription
English
High school diploma or GED
Internal employee customer service
Fax machines
Customer engagement
Meeting facilitation
Faxing
Editing
Office phone management

Full Job Description

OUTSTANDING BENEFITS UNLIKE ANY OTHER. Low-cost health benefits, 403b employer contribution, affordable tuition at Niagara University for you and eligible immediate family members, tuition exchange at other designated universities for eligible dependent children, generous holidays (20 days annually), PTO, and ½ day Fridays throughout the summer. Niagara University is also an approved employer for the Public Service Loan Forgiveness program. Campus life is vibrant and offers free parking, on-site dining options, and fresh coffee at Tim Horton's and Starbucks, all in a beautiful park-like setting. If you'd like to know more, check out all of the NU Facts.

JOB SUMMARY:

Under general supervision, the Executive Assistant provides support to the Offices of Student Affairs, Dean of Students, Campus Activities, and the Intercultural Engagement Center, by assisting with professional responsibilities, providing technical support, event and planning support, maintaining office systems and calendars, and providing outstanding customer service to internal and external contacts.

ESSENTIAL DUTIES:

Assist with professional responsibilities, providing a welcoming and professional contact for visitors, telephone contact, e-mails and written correspondence as well as maintaining the electronic calendar and contacts.
Attend meetings both internal and external either as a representative or note taker;
Schedule meetings, prepare agendas, take minutes and maintain files and documentation as required.
Prepare budget revisions, check requests, purchase orders, travel authorizations and investigate budget changes and payroll vouchers for reimbursement.

Interact and arrange meetings and functions on behalf of the Office of Student Affairs, Dean of Students, and department directors; serves as liaison and maintain extensive internal and external contact with diverse groups of people; assists with coordinating special programs; makes arrangements for professional conferences and meetings; makes travel arrangements.
Coordinate Board of Trustee Student Affairs Committee work, including scheduling meetings, keeping meeting minutes, recording committee actions, and maintaining records of proceedings.
Compose, transcribe, edit and type written correspondence, reports and e-mails.
Utilize Microsoft Office for word processing, database and spreadsheet management, presentations and other software as applicable;
Maintain departmental websites and update as needed.
Provide timely and accurate handling of requisitions, purchase orders, invoices and other business processes.
Maintain highly confidential files.
Utilize Google Drive and Microsoft Office suite of software products, including Word, Powerpoint and Excel.
Maintain absolute confidentiality of information (including but not limited to: student and employee personal information, student grades, vendor information, etc.); any question regarding the confidentiality of material, should be referred to the relevant supervisor. Any violation shall subject the employee to disciplinary action, up to and including termination of employment.
Perform other duties as assigned.

GENERAL DESCRIPTION:

% of Time

30% Assists Office of Student Affairs and Dean of Students with professional responsibilities; anticipates needs; gathers and analyzes records and other information; prepares research materials, various documents and financial and administrative reports; Schedules meetings, prepares agendas, takes minutes and maintains documentation for the committees; makes arrangements for professional conferences and meetings; makes travel arrangements; arranges event activities.

30% Assists Campus Activities with professional responsibilities; anticipates needs; gathers and analyzes records and other information; prepares research materials, various documents and financial and administrative reports; Schedules meetings, prepares agendas, takes minutes and maintains documentation for the committees; makes arrangements for professional conferences and meetings; makes travel arrangements; arranges event activities.

15% Performs office/administrative duties; coordinates student employees; compiles data; analyzes and reports information.

10% Composes, transcribes, edits and types written correspondence, and reports; maintains confidential records and various office systems; maintains calendar; keeps schedules and records.

10% Support student clubs and organizations with financial processes, including but not limited to submitting check requests, processing reimbursements, fundraiser coordination, and travel authorizations. Assist with coordinating special programs as needed.

5% Support the Intercultural Engagement Center with professional responsibilities including but not limited to processing budget reconciliations, office inquiries, and other projects as needed.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of professional office standards and practices with strong organizational skills using current technology.
Continuously updated knowledge of and ability to apply institutional policies and
Working knowledge of computer software including Microsoft Word and Excel, PowerPoint, and Outlook.
Understanding and commitment to maintaining appropriate professional demeanor, including confidentiality.
Oral and written communication, including ability to compose and edit a variety of memoranda, letters and reports.
Meeting planning and support, including ability to take accurate notes for meetings.
Time management, including ability to multi-task on a continuous basis, in a dynamic office environment.
Possess critical thinking and sound decision-making skills along and good customer service skills.
Ability to read and comprehend the English language sufficiently to be able to read and understand various forms, documentation, files and information in the department.
Sufficient manual dexterity to handle various office machines including but not limited to: word processing, calculator, copy machine, fax machine and printer.
Ability to receive telephone calls, respond to inquiries and communicate with others by telephone.
Ability to work non-traditional business hours on occasion.
Ability to process correspondence and other communications to ensure that deadlines are met.
Ability to be tactful and demonstrate sound judgment when dealing with difficult circumstances.
Ability to maintain strict confidentiality and to organize materials and information accordingly.

ERGONOMIC REQUIREMENTS:

The functions of the position usually performed sitting, but may require some amount of time standing. Some amount of stooping, kneeling, bending, crouching, lifting, walking, carrying and other movements may be required. Tasks involving working on a computer keyboard, computer software applications, calculator, cutting, labeling, and taping involve extensive wrist and hand movement. All individuals are required to be able to perform these movements without significant risk of injury to themselves or others.

QUALIFICATION STANDARDS

High School diploma required, Associate's or Bachelor degree strongly preferred.
A minimum of three to five years' administrative experience in increasingly responsible office operations is preferred.

Quick Apply

Refine Your Search

personal assistant jobs in niagara falls, ny

Executive Assistant

Executive Assistant to Office of the Chief Executive

Experienced Administrative Assistant

Personal Assistant / Operations Support

Administrative Assistant II

Executive Assistant to the Chief Human Resources Officer (CHRO)

Executive Assistant II

Senior Administrative Assistant - Banking Services

Household Manager and Family Assistant

Executive Administrative Assistant/Receptionist

Administrative Assistant, Renew Institute

Executive Assistant

Executive Assistant

Remote Virtual Executive Assistant

Administrative Support Coordinator

Senior Administrative Assistant - Technology

Administrative Assistant, Orthopaedics

Executive Assistant - Legal Division (Onsite - Buffalo, NY)

Senior Administrative Assistant - Community Markets (Hybrid)

Administrative Assistant

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