Top 9 Secretary/office coordinator Jobs in Niagara Falls Ny

Lower School Receptionist, K-4
Tapestry Charter School —Buffalo, NY
- $40,000 - $50,000 a year
- Full-time
- Office
- Administrative experience
- Data entry
281 - Secretary 1
COMMUNITY ACTION ORGANIZATION OF WESTERN NEW YORK INC —Lockport, NY
- $17.50 an hour
- Mid-level
- Office
- Windows
Quick Apply
Medical Secretary (Care Assistant Professional)
UBMD Neurology —Buffalo, NY
- $17 - $22 an hour
- Email
- Inventory management
- HIPAA
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Code Coordinator, ECSC
Empire State —Buffalo, NY
- $90,000 - $100,000 a year
- 8 hour shift
- Hybrid work
- Construction site
- Engineering
- Mid-level
Quick Apply
Physician (Physiatrist)
US Veterans Health Administration —Buffalo, NY
- $230,000 - $265,000 a year
- Online Application
- Background check
- Medicine
- Surgery
- Paid holidays
- Loan repayment program
Physician- Hematology/Oncology
US Veterans Health Administration —Buffalo, NY
- $350,000 - $400,000 a year
- Online Application
- Background check
- Medicine
- Surgery
- Paid holidays
- Loan repayment program
Physician (Anatomic and Clinical Pathologist)
US Veterans Health Administration —Buffalo, NY
- $250,000 - $400,000 a year
- Weekends as needed
- Background check
- Medicine
- Surgery
- Paid holidays
- Loan repayment program

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Special Education Secretary - Early Childhood
Franklin County Board of Developmental Disabilities —Columbus, OH
Monitor IEP timelines and support compliance reviews to ensure documentation is completed in accordance with federal, state, and local regulations.
$20.71 - $24.76 an hour
13d
Student Services Secretary
Johnstown Monroe School District —Johnstown, OH
? Valid Ohio driver’s license, or ability to obtain license. Answers/directs telephone calls. Manages the special education budget process: prepares and updates…

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secretary/office coordinator jobs near niagara falls ny

Lower School Receptionist, K-4

Tapestry Charter School -
Buffalo, NY

Apply Now

Job Details

Full-time
$40,000 - $50,000 a year

Qualifications

Employee onboarding
Visitor query response
Computer operation
Confidential information handling
Office activity coordination
Maintaining an organized workspace
Copy machines
Student record keeping
Staff scheduling
In-person customer service
Associate's degree in Business Administration
Child attendance tracking
Filing
Client file management
Mail distribution
Printer (troubleshooting support)
Bachelor's degree in business administration
Administrative experience
Data integrity and documentation
Employee data management
Phone customer support
Internal employee customer service
Decision making
Mail management
Customer engagement
Data entry
Parent communication in school administration
Business Administration
Mail processing
Typing

Full Job Description

POSITION: Lower School Receptionist, K-4

SCHOOL YEAR: 2026-2027

REPORTS TO: K-4 Building Principal

WAGE/HOUR STATUS:12 month, Full-Time /Non-Exempt

Mission: Educating and inspiring a diverse community of K-12 learners by engaging them in rigorous real-world learning experiences which prioritize intellectual, social and emotional growth.

Vision: Tapestry is a vibrant, sustainable school that empowers learners and leaders to make a positive impact in our communities and beyond.

Values: Perseverance, Integrity, Respect & Responsibility

POSITION SUMMARY: Under the direction of the Principal, the Lower School Receptionist provides front-office support to students, families, staff, and community members by responding to general school inquiries, communicating school policies and procedures, and directing questions to the appropriate staff members as needed. As the primary point of contact for the Lower School, the Receptionist plays a key role in fostering a welcoming, professional, and community-centered environment.

The ideal candidate is passionate about serving families in the City of Buffalo and thrives in a fast-paced, mission-driven school setting. This individual demonstrates excellent interpersonal, written, and verbal communication skills, along with strong organizational and administrative abilities. The successful candidate will exercise sound judgment, effectively manage multiple priorities, and handle sensitive and confidential matters with professionalism and discretion.

In addition to receptionist responsibilities, this role also serves as the Substitute Coordinator, managing the school's daily substitute staffing needs in collaboration with school administration. Responsibilities include coordinating substitute coverage, onboarding substitute staff, maintaining positive relationships with daily and building substitutes, and supporting the smooth and efficient operation of the school each day.

ROLES AND RESPONSIBILITIES:

Ensure accurate daily student attendance is recorded and reported for grades K-4.
Manage the tardy process and communicate with families regarding student absences and tardiness.
Maintain and monitor employee time and attendance records.
Run attendance reports and follow up on student excuse notes and documentation.
Serve as the primary point of contact for incoming calls, visitors, students, and families.
Support a safe and welcoming school environment by enforcing building entry and visitor protocols.
Make daily announcements for staff and students.
Provide general administrative and clerical support to the Lower School administration team.
Maintain student records and update files with required documentation.
Receive, sort, and distribute mail and deliveries.
Maintain office organization, supplies, and shared staff spaces, including the faculty room and main office.
Provide basic printer and copier support for faculty and office staff.
Coordinate and support substitute teacher coverage and onboarding in collaboration with administration.
Communicate professionally and effectively with families, staff, students, and community partners.
Support school events, family engagement activities, and after-school functions as needed.
Maintain organized electronic and physical filing systems.
Handle sensitive and confidential information with discretion and professionalism.
Prioritize multiple responsibilities and respond proactively in a fast-paced school environment.

OTHER QUALIFICATIONS:

Excellent interpersonal and customer service skills.
Excellent verbal and written communication skills.
Proficient in Google Suites, or related software.

EDUCATION AND EXPERIENCE:

High School degree required; additional qualification as an Receptionist, Administrative Assistant or School Secretary a plus.
Associate's or Bachelor's degree in Business Administration or related field preferred.
One to three years of experience in an office setting.

PHYSICAL REQUIREMENTS:

Work is performed primarily in an office environment, exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion including walking, bending, standing. Substantial movements (motions) of the wrists, hands, and/or fingers to complete typing, filing, and data entry. Required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Position requires talking, walking, driving, speaking and comprehension of complex matters.

The above job description is not a contractual or binding document; it is provided as a guide to the types of duties required to be undertaken. Duties may vary from time to time and this description is subject to review. Modifications will be made as needed to support changes in the business climate and requirements.

Job Attachment View Attachment

Itinerant Location 111 Great Arrow Ave. Buffalo, NY 14216

Salary: From 40000.00

Salary: To 50000.00

Salary Competitive Y

Position Status Full time

Contact Person's Name Department of Human Resources

Contact Person's Email [email protected]

Apply Now

Refine Your Search

secretary/office coordinator jobs in niagara falls ny

Lower School Receptionist, K-4

281 - Secretary 1

Medical Secretary (Care Assistant Professional)

Code Coordinator, ECSC

Physician (Physiatrist)

Physician- Hematology/Oncology

Physician (Anatomic and Clinical Pathologist)

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