Top 90 Administrative specialist Jobs in Niles, Il

Administrative Specialist
The University of Chicago —Chicago, IL
- $24.04 - $31.25 an hour
- Full-time
- Hybrid work
- Background check
- Oracle
- Microsoft Outlook
- Health insurance
- Paid time off
Office & Experience Specialist
Kin Insurance —Chicago, IL
- $70,000 - $80,000 a year
- Email
- Hybrid work
- Inventory management
- Mid-level
- Office
- Paid parental leave
- Health savings account
Administrative Specialist - Human Resources
Village of Elk Grove —Elk Grove Village, IL
- $62,657 - $88,859 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Operations and Administrative Specialist
The University of Chicago —Chicago, IL
- $65,000 - $80,000 a year
- Weekends as needed
- Hybrid work
- Background check
- School experience
- 7 years
- Health insurance
- Paid time off
Administrative Specialist - Chicago, IL
Primera Engineers —Chicago, IL
- $65,000 - $80,000 a year
- Full-time
- Microsoft Excel
- Microsoft Access
- Microsoft Outlook
- Continuing education credits
- Paid time off
Workplace Operations Specialist
Ripple —Chicago, IL
- $92,000 - $110,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Health insurance
- Cell phone reimbursement
Quick Apply
Administrative Specialist - Human Resources
Elk Grove —Elk Grove Village, IL
- $62,657 - $88,859 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Administrative Specialist II
The University of Chicago —Chicago, IL
- $24.04 - $31.25 an hour
- Full-time
- Background check
- 5 years
- Pass drug screening
- Health insurance
- Paid time off
Data Entry and Support Specialist
Institute for Nonviolence Chicago —Chicago, IL
- $50,000 - $55,000 a year
- Email
- Computer science
- Computer Science
- Computer literacy
- Health insurance
- 401(k)
1d
Operations Support Specialist
Showbay 24 LLC —Chicago, IL
- $51,000 - $53,000 a year
- Full-time
- Google Workspace
- Computer literacy
- No high school diploma
- Paid training
- Health savings account
Quick Apply
Administrative Support Specialist
YWCA Metropolitan Chicago —Addison, IL
- $47,000 - $50,000 a year
- Weekends as needed
- Microsoft Outlook
- Research
- Office
Quick Apply
2d
Administrative Support Specialist
One Federal Solution —Downers Grove, IL
- Microsoft Outlook
- 11+ years
- English
Quick Apply
10d
Leadership Support Specialist
TransChicago Truck Group —Elmhurst, IL
- $60,000 - $80,000 a year
- Full-time
- Mid-level
- 3 years
- Travel
- AD&D insurance
- Paid holidays
Quick Apply
Customer Operations Specialist
FloHawks Plumbing + Septic —Chicago, IL
- $23.26 - $26.39 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Writing skills
11d
Health & Safety Administrative Specialist - US, Travel
WITRON Group —Arlington Heights, IL
- $50,000 - $70,000 a year
- Microsoft Excel
- Mid-level
- High school diploma or GED
- AD&D insurance
- Disability insurance
Data Quality Professional
Harbor —Chicago, IL
- $15 an hour
- Remote
- Research
- Mid-level
- 3 years
- Opportunities for advancement
- Flexible schedule
Quick Apply
Operations Specialist NIJC
National Immigrant Justice Center —Chicago, IL
- $55,176 - $68,970 a year
- Full-time
- Hybrid work
- Mid-level
- Administrative experience
- Bachelor's degree
- Commuter assistance
- Health savings account
Quick Apply
14d
Labor & Employment Client Service Specialist (Legal Administrative Assistant)
Fox Rothschild LLP —Chicago, IL
- $68,500 - $95,000 a year
- Overtime
- 5 years
- Mid-level
- US work authorization
- Paid time off
Lead Administrative Support Specialist
YWCA Metropolitan Chicago —Addison, IL
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Data Entry Specialist
Carmichael International Service —Itasca, IL
- $21 - $28 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
10d

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Administrative Specialist

The University of Chicago -
Chicago, IL

Apply Now

Job Details

Full-time
$24.04 - $31.25 an hour

Benefits

Health insurance
Paid time off

Qualifications

Website maintenance
Phone inquiries
Website management
Correspondence management
Preparation of internal financial performance reports
Office activity coordination
Conference planning
Oracle
Microsoft Outlook
Medical office management
Business travel arrangements
Payment processing
5 years
Faculty collaboration
Word processing
Spreadsheets
Associate's degree in Business Administration
Executive administrative support
Financial software
Mail distribution
Mid-level
Managing budgets in a finance role
Financial operations management
Task prioritization
Accounting
Presentation preparation
Managing projects
Academic medical center healthcare experience
Business Administration
Mail processing

Full Job Description

Department

BSD MED - Pulmonary - Administrative Support

About the Department

The Section of Pulmonary and Critical Care Medicine has been a model of exemplary patient care, research, and post-doctoral training for more than 20 years. The 31 faculty, clinical associates and research associates along with a staff of more than 72, have devoted themselves to the pursuit of excellence in each of these important activities.

Job Summary

This job provides administrative support within the Section of Pulmonary/Critical Care Medicine, which consists of faculty, administrative and research staff as well as students and visitors. This role will interact with and support multiple faculty members and clinical associates on a regular basis. This role will also assist other administrative staff with day-to-day operations, financial transactions, reporting, projects, events/meetings, and will interact with centralized offices throughout the University of Chicago. The ideal candidate will maintain a professional demeanor, work well under time sensitive deadlines, exhibit good communication skills, be well organized, utilize available resources, and be able to prioritize requests from multiple people.

Responsibilities

Provide administrative support to multiple faculty members and clinical associates within the department.
May process reimbursements/payments for faculty, clinical associates, staff and students.
Maintain calendars for multiple faculty members and clinical associates/conference room schedules.
Coordinate meetings within the Section – food orders, room set up.
Assist with the preparation of presentations, reports and correspondence.
May coordinate travel arrangements and itineraries.
Assist with organizing ad hoc and regular Section events.
May assist with seminar series speakers, including coordinating visits of speakers and others to the Section. Prepare itineraries, assist visitors with travel arrangements, process travel reimbursements.
May assist with maintenance of the Section website and email distribution lists.
Provide coverage for other administrative staff as needed.
Check and distribute mail.
Triages emails and telephone calls for action in particular as related to Ingalls Memorial Hospital clinic and inpatient services. Resolves mostly routine and some complex inquiries.
Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. Manages a portion of the leader's budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports.
Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar.
Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications:

Preferred Qualifications

Education:

Associate’s degree in Business Administration or related field.

Experience:

Previous Administrative Assistant experience – meeting planning/set up, reimbursement processing, maintaining calendars, travel arrangements and itineraries.
Knowledge of Oracle and GEMS or similar reimbursement/payment systems.
Familiarity with central administration within a complex academic medical center environment.
Experience with other software applications (e.g., Outlook, Adobe Acrobat, PowerPoint, and Photoshop or the equivalent).

Preferred Competencies

Ability to use appropriate resources to resolve an issue.
Ability to follow an issue through to resolution.
Considerable skill in working both independently and as a team member.
Ability to take initiative and organize and complete projects with minimal supervision required. Proficiency with word processing applications, spreadsheets and databases.

Working Conditions

Office Environment.
In person work schedule M-F for first 3-6 months. Eligible for a hybrid work schedule based on business needs and the demands of specific tasks, only after completing probationary period (3-6 months). Working from the office is encouraged for tasks that require a high degree of collaboration.

Application Documents

Resume (required)
Cover Letter (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Administration & Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

Drug Test Required

Health Screen Required

Motor Vehicle Record Inquiry Required

Pay Rate Type

Hourly

FLSA Status

Non-Exempt

Pay Range

$24.04 - $31.25

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Apply Now

Refine Your Search

administrative specialist jobs in niles, il

Administrative Specialist

Office & Experience Specialist

Administrative Specialist - Human Resources

Operations and Administrative Specialist

Administrative Specialist - Chicago, IL

Workplace Operations Specialist

Administrative Specialist - Human Resources

Administrative Specialist II

Data Entry and Support Specialist

Operations Support Specialist

Administrative Support Specialist

Administrative Support Specialist

Leadership Support Specialist

Customer Operations Specialist

Health & Safety Administrative Specialist - US, Travel

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Operations Specialist NIJC

Labor & Employment Client Service Specialist (Legal Administrative Assistant)

Lead Administrative Support Specialist

Data Entry Specialist

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