Top 3 Executive administrative assistant Jobs in Nogales, Az

Executive Assistant/Operations Coordinator
Alex's Tires, Incorporated —Nogales, AZ
- Full-time
- Background check
- Spanish
- Microsoft Outlook
Quick Apply

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Executive Administrative Assistant
AEP Service Corporation —New Albany, OH
Answer inquiries and screen telephone calls, visitors and incoming mail. Compile and prepare correspondence and reports from general instructions and , using…
$63,496 - $79,369 a year
1d
Executive Administrative Assistant
Nationwide —Columbus, OH
Education: High school, vocational or technical business school studies in secretarial science; some undergraduate-level coursework beneficial.
9d

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Executive Assistant/Operations Coordinator

Alex's Tires, Incorporated
Nogales, AZ

Quick Apply

Job Details

Full-time

Qualifications

Spanish
Confidential information handling
Microsoft Outlook
Computer literacy
Spreadsheets
English
High school diploma or GED
Document viewing software

Full Job Description

Ideal Candidate Profile

The ideal candidate is a highly organized, detail-oriented professional with strong administrative, financial, and operational skills. They possess a high level of integrity, are comfortable handling confidential information and significant cash transactions, and have the ability to learn and adapt to new software systems and business processes. The successful candidate will be dependable, accountable, technology-driven, and capable of supporting a fast-paced dealership environment with accuracy and professionalism.

We Encourage You to Apply — Even If You Don’t Meet Every Requirement

Women and underrepresented candidates often hesitate to apply unless they feel 100% qualified. We don’t expect perfection. If you have a strong foundation in at least one core area — administration, accounting, inventory, or dealership operations — we will train you step‑by‑step in the rest. We value reliability, professionalism, and a willingness to learn.

Role Overview:

Administrative & Executive Support

Support the CFO and management team with daily administrative and operational tasks
Manage incoming calls, emails, correspondence, and customer inquiries
Prepare reports, spreadsheets, and business documents
Maintain organized digital and physical filing systems
Schedule appointments, meetings, and follow‑ups
Assist with special projects and process improvements

Accounting & Cash Handling

Assist with customer payments, receipts, deposits, and cash reconciliation
Handle cash transactions using dual‑verification and documented controls
Support accounts receivable follow‑up and collections
Assist with bookkeeping tasks in QuickBooks and related platforms
Verify accuracy of financial records and supporting documents
Maintain confidentiality of financial and business information

Inventory & Dealership Operations

Enter units, costs, recon items, and status updates accurately in Frazer
Verify VINs, titles, and vehicle information for accuracy
Maintain inventory files and documentation
Track sold units and ensure all required paperwork is completed
Assist with inventory audits and record verification

Compliance & Documentation

Maintain complete, organized deal jackets
Ensure all required documents (title, odometer, buyer’s order, POI/POA, etc.) are complete
Support dealership compliance and recordkeeping requirements
Maintain organized records for audits, inspections, and regulatory reviews
Follow company policies, procedures, and internal controls

Customer Service & Communication

Provide professional customer service in person, by phone, and via email
Assist customers with documentation requests and transaction support
Coordinate communication between customers, lenders, vendors, and internal teams

Technology & Process Management

Learn and use Frazer, QuickBooks, Microsoft Office, CRM systems, and other business tools
Maintain accurate digital records and document management systems
Identify opportunities to improve efficiency and organization
Follow written procedures and assist with updating company SOPs

Training & Support

You will receive:

Structured onboarding
Hands‑on training in dealership systems
Clear written procedures
Ongoing support from management

We invest in your growth — not just your experience.

We provide structured training, but we expect you to take ownership of your role and grow into full independence.

Minimum Qualifications

High school diploma or equivalent
At least 2 years of experience in any two of the following: administrative support, bookkeeping, accounting support, or office operations.
Strong computer skills and ability to learn new software quickly.
Proficiency in Microsoft Office (Excel, Word, Outlook) and PDF tools.
Strong organization, accuracy, and attention to detail.
Professional communication skills (written and verbal).
Ability to maintain confidentiality and handle sensitive information.
Comfort handling financial transactions and following written procedures.
Bilingual English/Spanish (required).
Ability to pass a background check.

Preferred Qualifications (Not Required — We Will Train You)

QuickBooks experience Bookkeeping or accounting support.
Accounts receivable or collections.
Inventory management.
Dealership, automotive, trucking, trailer, or equipment industry experience.
Vehicle title processing or DMV documentation.
Experience with cash reconciliation, deposits, or high‑value cash handling.
Experience with dealership management, CRM, or inventory software.
Strong Excel skills (formulas, filtering, formatting).

Quick Apply

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