Top 2317 Administrative services Jobs in Nolensville Tn

Fleet Coordinator
The ICEE Company —La Vergne, TN
- From $25 an hour
- Full-time
- Mid-level
- Office
- US work authorization
- Fuel card
- Employee stock purchase plan
Quick Apply
10d
Receptionist
D.R. Horton —Smyrna, TN
- Full-time
- Office
- High school diploma or GED
- Entry level
- Employee stock purchase plan
- Disability insurance
10d
Patient Service Representative
Tennessee Orthopaedic Alliance —Franklin, TN
- Microsoft Excel
- Microsoft Outlook
- High school diploma or GED
- Profit sharing
- Health insurance
Transportation Customer Service Coordinator
Specialized Transportation Services Inc —Smyrna, TN
- Up to $60,000 a year
- Full-time
- Computer skills
- Communication skills
- Entry level
- Profit sharing
- Paid holidays
EXECUTIVE ADMINISTRATIVE ASSISTANT 2 - 79502
Human Services —Nashville, TN
- $67,764 - $108,060 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Research
- Office
11d
ADMINISTRATIVE SECRETARY - 07282026-79515
Correction —Nashville, TN
- $3,229 - $4,852 a month
- Full-time
- Inventory management
- Writing skills
- Research
4d
Office Coordinator
ATHENA TENNESSEE REGIONAL MSO —Franklin, TN
- Full-time
- Adults
- HIPAA
- High school diploma or GED
- Disability insurance
- Health insurance
7d
Warehouse Office Support
Home Depot —La Vergne, TN
- Entry level
Payroll Coordinator II - REMOTE
Ryder System —Nashville, TN
- $25 - $29 an hour
- Remote
- Spanish
- Mid-level
- 3 years
- Disability insurance
- Health insurance
5d
Receptionist - State Farm Agent Team Member
Clayton Blunt - State Farm Agent —Brentwood, TN
- $50,000 - $70,000 a year
- Full-time
- Office
- Communication skills
- Entry level
- Health insurance
- Paid time off
Quick Apply
HSPD-12: Government Badging & Credentialing Specialist (Franklin, TN*)
Citizant Inc —Franklin, TN
- $38,000 - $44,000 a year
- Full-time
- Administrative experience
- High school diploma or GED
- Organizational skills
- Disability insurance
- Health insurance
Quick Apply
AR Specialist
Tennessee Orthopaedic Alliance —Brentwood, TN
- Remote
- Microsoft Excel
- Microsoft Outlook
- Surgery
- Profit sharing
- Health insurance
Administrative Assistant
CrossCountry Mortgage, LLC —Franklin, TN
- Full-time
- Research
- Mid-level
- Office
- Wellness program
- Disability insurance
Project Coordinator
Premise Health —Brentwood, TN
- $23.00 - $28.85 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Wellness program
- Paid holidays
5d
Executive Assistant
Delek US —Brentwood, TN
- Word processing
- Mid-level
- Office
- Health insurance
- 401(k) matching
12d
Executive Assistant
Tennessee Hospital Association —Brentwood, TN
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
EXECUTIVE ADMINISTRATIVE ASSISTANT 1 - 79308
Wildlife Resources —Nashville, TN
- $5,100 - $7,646 a month
- Full-time
- Mid-level
- Office
- Bachelor's degree
11d
Administrative Assistant
Beaman Toyota —Nashville, TN
- $20 an hour
- Dealership
- Word processing
- Administrative experience
- Paid training
- Paid holidays
Quick Apply
Medical Support Assistant (Advanced)
US Veterans Health Administration —Nashville, TN
- $50,168 - $65,219 a year
- Part-time
- Hybrid work
- Background check
- High school
- Writing skills
- Paid parental leave
- Paid holidays
Administrative Services Assistant 2
Health Facilities Commission - State of Tennessee —Nashville, TN
- From $3,631 a month
- Full-time
- Hybrid work
- Microsoft Outlook
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
5d

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Fleet Coordinator

The ICEE Company -
La Vergne, TN

Quick Apply

Job Details

Full-time
From $25 an hour
10 days ago

Benefits

Fuel card
Employee stock purchase plan
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Confidential information handling
Spreadsheets
Productivity software

Full Job Description

POSITION SUMMARY:

Reporting to the Director of Fleet & Safety, the Fleet Coordinator is responsible for the day-to-day administration and coordination of the company fleet. This position supports vehicle assignments, maintenance scheduling, registrations, rentals, vehicle transfers, and fleet recordkeeping to ensure fleet operations run efficiently. The Fleet Coordinator serves as the primary administrative liaison between internal departments, drivers, vendors, leasing companies, and service providers while maintaining accurate fleet information and supporting fleet-related projects.

REQUIREMENTS AND RESPONSIBILITIES:

Fleet Administration:

Maintain accurate fleet inventory, vehicle records, and driver assignments.
Coordinate vehicle assignments, transfers, and reassignments.
Process new vehicle deliveries and vehicle disposals.
Coordinate vehicle sales, lease returns, and remarketing activities.
Manage vehicle registration renewals, titles, license plates, and insurance documentation.
Administer fuel card assignments and replacements.
Coordinate transportation of vehicles between service centers.
Assist with vehicle onboarding and offboarding activities.
Maintain fleet files and supporting documentation.

Maintenance Coordination

Schedule preventative maintenance services.
Monitor maintenance due reports and follow up with field personnel.
Coordinate repairs with approved maintenance vendors.
Review repair estimates and submit recommendations for management approval.
Track vehicle downtime and provide regular status updates.
Assist with warranty documentation and repair scheduling.
Maintain maintenance records within fleet management systems.

Vendor Coordination

Coordinate with leasing companies, maintenance providers, registration vendors, and transportation vendors.
Schedule vehicle deliveries, pickups, repairs, and transportation.
Track vendor service requests through completion.
Assist with resolving routine vendor issues and escalate concerns to management when appropriate.

Rental Administration

Coordinate rental vehicle requests.
Track rental utilization and vehicle returns.
Maintain rental records and documentation.
Assist with monitoring rental expenses.

Internal Customer Support

Serve as the primary fleet contact for employees regarding:
Vehicle assignments
Registrations
Insurance cards
Fuel cards
Maintenance scheduling
Vehicle transfers
Respond to fleet-related questions and coordinate timely resolution.

Other Responsibilities:

Assist with fleet projects as assigned.
Support implementation of fleet initiatives directed by management.
Recommend administrative process improvements.
Perform other duties as assigned.

COMPETENCIES:

To perform this job successfully, the Fleet Coordinator must be intrinsically motivated, able to solve problems, detail-oriented, and able to stay on task. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Excellent organizational skills
Strong attention to detail
Ability to manage multiple priorities
Strong written and verbal communication
Customer Service Orientation
Intermediate to advanced Microsoft Excel skills
Working knowledge of Microsoft Office
Experience with fleet management software preferred
Ability to maintain confidential information
Strong follow-through and problem-solving skills
Ability to work independently while managing multiple deadlines

EDUCATION AND EXPERIENCE:

Excellent organizational skills
Strong attention to detail
Ability to manage multiple priorities
Strong written and verbal communication
Customer Service Orientation
Intermediate to advanced Microsoft Excel skills
Working knowledge of Microsoft Office
Experience with fleet management software preferred
Ability to maintain confidential information
Strong follow-through and problem-solving skills
Ability to work independently while managing multiple deadlines

LOCATION: On-site at The ICEE Company Support Center – La Vergne, TN.

Pay from: $25/hour - Pay is based on experience, education, skills, training, and certifications.

BENEFITS:

The role includes base salary, Health/Dental/Vision Insurance, life Insurance, Paid Time-off, 401(K), and Stock Purchase Plan.

EEO STATEMENT

ICEE is an equal employment opportunity employer and prohibits discriminatory employment actions against, and treatment of, employees and applicants for employment based on actual or perceived Federal, State, and local laws that prohibit employment discrimination on the basis of race, color, age, national origin, ethnicity, alienage, religion or creed, gender, gender identity, pregnancy, marital status, sexual orientation, citizenship, genetic disposition or characteristics, disability or veteran's status, sex offenses, prior record of arrest or conviction, genetic information or predisposing genetic characteristic, status as a victim or witness of domestic violence, sex offenses or stalking and unemployment status.

Job Type: Full-time

Pay: From $25.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Application Question(s):

Do you have a strong understanding of DOT compliance requirements?
Do you have advanced Microsoft Excel skills?
Have you coordinated multiple vehicles, vendors, or service providers while managing competing priorities and deadlines?

Experience:

Fleet coordination: 2 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative services jobs in nolensville tn

Fleet Coordinator

Receptionist

Patient Service Representative

Transportation Customer Service Coordinator

EXECUTIVE ADMINISTRATIVE ASSISTANT 2 - 79502

ADMINISTRATIVE SECRETARY - 07282026-79515

Office Coordinator

Warehouse Office Support

Payroll Coordinator II - REMOTE

Receptionist - State Farm Agent Team Member

HSPD-12: Government Badging & Credentialing Specialist (Franklin, TN*)

AR Specialist

Administrative Assistant

Project Coordinator

Executive Assistant

Executive Assistant

EXECUTIVE ADMINISTRATIVE ASSISTANT 1 - 79308

Administrative Assistant

Medical Support Assistant (Advanced)

Administrative Services Assistant 2

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