Top 78 Executive coordinator Jobs in Norfolk, Va

Executive Administrative Coordinator
City of Chesapeake —Chesapeake, VA
- $55,854 a year
- Overtime
- Customer service
- Mid-level
- Office
4d
Executive Admin Coordinator Real Estate (on-site)
Dollar Tree —Chesapeake, VA
- $74,000 - $82,000 a year
- Full-time
- 5 years
- Office
- Organizational skills
- Employee stock purchase plan
- Paid holidays
National Communications Coordinator
Liberty Military Housing —Virginia Beach, VA
- $67,000 - $74,000 a year
- Full-time
- Research
- Mid-level
- Ability to lift 50 pounds
- AD&D insurance
- Paid holidays
Badging Officer
Norfolk Airport Authority —Norfolk, VA
- $57,907.63 - $81,597.92 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Customer service
Quick Apply
Strategic Initiatives Coordinator
VP STUDENT ENROLLMENT, ENGAGEMENT & SERVICES —Norfolk, VA
- Part-time
- Mid-level
- Office
- Master's degree
Pre-Construction Coordinator
Compo Construction Company —Norfolk, VA
- Full-time
- Microsoft Outlook
- Customer service
- Mid-level
- Health savings account
- Disability insurance
Quick Apply
Strategic Initiatives Coordinator
Old Dominion University —Norfolk, VA
- Full-time
- Research
- Mid-level
- Office
Sr. Executive Assistant (Operations)
Hampton Roads Transit —Norfolk, VA
- $24.08 - $30.10 an hour
- Full-time
- Microsoft Outlook
- Research
- Office
- Travel reimbursement
Family Experience Coordinator
YMCA Of South Hampton Roads —Chesapeake, VA
- Full-time
- 18 years or older
- Inventory management
- Pass drug screening
Administrative Project Coordinator
HDR —Newport News, VA
- Full-time
- Microsoft Excel
- Mid-level
- Office
Solutions Specialist
Old Dominion Freight Line —Chesapeake, VA
- $86,391 - $107,988 a year
- Full-time
- Mid-level
- High school diploma or GED
- Driver's License
- Wellness program
- Disability insurance
Marketing and Events Coordinator
Defense Maritime Solutions Inc —Chesapeake, VA
- Full-time
- Marketing
- Mid-level
- Office
Quick Apply
Office Coordinator
Pasadena Villa Outpatient —Norfolk, VA
- $18 - $29 an hour
- Full-time
- CPR Certification
- Clean driving record
- Current TB test
- Health savings account
- AD&D insurance
Quick Apply
Business Information Systems Analyst
Norfolk Public School District —Norfolk, VA
- $65,046 - $106,404 a year
- Overtime
- School experience
- Computer science
- Computer Science
Executive Support Manager
The Up Center —Norfolk, VA
- $65,000 - $75,000 a year
- Microsoft Excel
- Microsoft Outlook
- 5 years
Quick Apply
Sr. Technical Assistant
Tyto Athene, LLC —Norfolk, VA
- $65,000 - $80,000 a year
- Full-time
- Inventory management
- Office
- 3 years
- Disability insurance
- Health insurance
4d
Administrative and Licensing Coordinator
Old Dominion University —Norfolk, VA
- Full-time
- Remote
- Word processing
- Mid-level
- University
10d
Executive Assistant (Planning & Development)
Hampton Roads Transit —Norfolk, VA
- $21.89 - $27.37 an hour
- Overtime
- 7 years
- Microsoft Outlook
- English
Marketing Events Coordinator
Mythics, LLC —Virginia Beach, VA
- $55,050 - $73,400 a year
- Online Application
- Marketing
- Customer service
- Pass drug screening
- Health savings account
- Paid holidays
11d
Senior Coordinator of School Improvement
Norfolk Public School District —Norfolk, VA
- $76,812 - $126,900 a year
- Full-time
- School experience
- Writing skills
- Teaching Certification

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Executive Administrative Coordinator

City of Chesapeake -
Chesapeake, VA

Apply Now

Job Details

Full-time
$55,854 a year
4 days ago

Qualifications

Executive administrative support
Employee relationship building
Driver's License

Full Job Description

Position Information

Working Title of Vacant Position

Executive Administrative Coordinator

Job Type

Full Time

Posting Type

Public

Number of Vacancies

Department

CITY MANAGER

Division

CITY MANAGER

Requisition Number

2026358

Number of hours worked per week

Work Schedule

Monday – Friday, 8:00 a.m. to 5:00 p.m. Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Work Site Location

Chesapeake, VA

Position Driving Requirement

O - Occasional

Pay Grade

GE11

Pay Basis

Semi-Monthly

Advertised Salary

Starts at $55,854; Depending on qualifications and experience.

Job Description

The City Manager’s Office is seeking an experienced administrative professional to assist with complex technical and administrative tasks in support of the City’s strategic planning, process improvement, and organizational transparency initiatives. This includes assisting with Freedom of Information Act (FOIA) requests to ensure compliance with applicable state and federal regulations. The position also provides operational support for process improvement initiatives and Strategic Plan tracking by coordinating logistics, managing project tracking systems, and preparing dashboards and reports.

The successful candidate should be adept in technology, able to anticipate needs, and flexible and adaptable. The City seeks a proactive individual with a strong work ethic. The ideal candidate must possess superb organizational skills, the ability to multi-task in a fast-paced environment, and excellent communication skills.

Competitive candidates should have the following attributes:

Ability to develop and maintain productive professional relationships with staff, City officials, and others.
Ability to provide excellent customer service adhering to the City’s CARES standards.
Ability to hold and maintain the integrity of confidential or potentially compromising information handled in the City Manager’s Office and exercise a reasonable degree of care to prevent disclosure to others.
Ability to work independently, accurately perform, and pay attention to details, including managing competing priorities.

Typical tasks include:
Receives, logs, and tracks Freedom of Information Act (FOIA) and public records requests within required deadlines.
Communicates with FOIA requesters and City departments to clarify requests, and to coordinate gathering, reviewing, and redacting responsive records.
Serves as the primary back-up to the Records/FOIA Analyst.
Manages FOIA payments to include entering payments into the FOIA management system and following up on outstanding FOIA invoices.
Maintains project trackers, timelines, and task lists to ensure progress of process improvement projects and Strategic Plan initiatives.
Coordinates logistics for process improvement training program.
Assists with gathering data regarding Strategic Plan updates.
Develops status reports and visual summaries of project data and performance metrics.
Provides administrative support to an assigned Assistant to the City Manager.

The City of Chesapeake offers an exceptional range of benefits.

Required Qualifications

Vocational/Educational Requirement:
Requires any combination of education and experience equivalent to a bachelor’s degree, in business administration, public administration, or a closely related field.

Experience:
In addition to satisfying the vocational/education standards, this class requires a minimum of two years of full-time equivalent experience in administrative support and supervision.

Special Certifications and Licenses:
Requires a valid driver’s license and a driving record that is in compliance with the City Driving Standards.

Special Requirement:
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.

Preferred Qualifications

Experience working with the Virginia Freedom of Information Act preferred.
Experience working with process improvement programs, projects, or initiatives preferred.

Posting Detail Information

Job Open Date

07/22/2026

Job Close Date

08/04/2026

Open Continuous

Special Instructions to Applicants

ADA Checklist

Overall Physical Strength Demands

Overall Physical Strength Demands

S=Sedentary - Exerting up to 10 lbs. occasionally or small weights frequently; sitting most of the time.

Physical Demands

C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.

Standing

Occasionally- Up to 1/3 of the time.

Sitting

Continuously- 2/3 or more of the time.

Walking

Occasionally- Up to 1/3 of the time.

Lifting

Rarely- Less than 1 hour per week.

Lifting Amount

Exerting up to 10 lbs

Carrying

Rarely- Less than 1 hour per week.

Carrying Weight

Exerting up to 10 lbs

Pushing/Pulling

Rarely- Less than 1 hour per week.

Pushing/Pulling Weight

Exerting up to 10 lbs

Reaching

Rarely- Less than 1 hour per week.

Handling

Rarely- Less than 1 hour per week.

Fine Dexterity

Rarely- Less than 1 hour per week.

Kneeling

N = Never

Crouching

Never- Never occurs.

Crawling

Never- Never occurs.

Bending

Rarely- Less than 1 hour per week.

Twisting

Rarely- Less than 1 hour per week.

Climbing

Never- Never occurs.

Balancing

Continuously- 2/3 or more of the time.

Vision

Continuously- 2/3 or more of the time.

Hearing

Continuously- 2/3 or more of the time.

Talking

Continuously- 2/3 or more of the time.

Foot Controls

Continuously- 2/3 or more of the time.

Machines, Tools, Equipment and Work Aids Used

Smart Board, Laptop, Xerox Copier, Multi-line Phone and Scanner

Protective Equipment Required

Health and Safety

D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never

Mechanical Hazards

N = Never

Chemical Hazards

N = Never

Electrical Hazards

N = Never

Fire Hazards

N = Never

Explosives

N = Never

Communicable Diseases

N = Never

Physical Danger or Abuse

N = Never

Other

If Other, Description

Environmental Factors

D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never

Dirt and Dust

N = Never

Extreme Temperatures

N = Never

Noise and Vibration

N = Never

Fumes and Odors

N = Never

Wetness/Humidity

N = Never

Darkness or Poor Lighting

N = Never

Primary Work Location

Office Environment

Non-Physical Demands

C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.

Time Pressures

Continuously- 2/3 or more of the time.

Emergency Situations

N = Never

Frequent Change of Tasks

Occasionally- Up to 1/3 of the time.

Irregular Work Schedule/Overtime

Rarely- Less than 1 hour per week.

Performing Multiple Tasks Simultaneously

Continuously- 2/3 or more of the time.

Working Closely with Others as Part of a Team

Continuously- 2/3 or more of the time.

Tedious or Exacting Work

Continuously- 2/3 or more of the time.

Noisy/Distracting Environment

Occasionally- Up to 1/3 of the time.

Other

If Other, Description

Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)

Yes, the Records/FOIA Analyst and an Assistant to the City Manager can perform the below primary tasks assigned to this position.

Receives, logs, and tracks Freedom of Information Act (FOIA) and public records requests within required deadlines.

Communicates with FOIA requesters and City departments to clarify requests, and to coordinate gathering, reviewing, and redacting responsive records.

Serves as the primary back-up to the Records/FOIA Analyst.

Manages FOIA payments to include entering payments into the FOIA management system and following up on outstanding FOIA invoices.

Maintains project trackers, timelines, and task lists to ensure progress of process improvement projects and Strategic Plan initiatives.

Coordinates logistics for process improvement training program.

Assists with gathering data regarding Strategic Plan updates.

Develops status reports and visual summaries of project data and performance metrics.

Provides administrative support to an assigned Assistant to the City Manager.

Provides administrative support to all members of the executive leadership team as needed.

Professional References

Please provide contact information for professional references.

Minimum Requests

Maximum Requests

Apply Now

Refine Your Search

executive coordinator jobs in norfolk, va

Executive Administrative Coordinator

Executive Admin Coordinator Real Estate (on-site)

National Communications Coordinator

Badging Officer

Strategic Initiatives Coordinator

Pre-Construction Coordinator

Strategic Initiatives Coordinator

Sr. Executive Assistant (Operations)

Family Experience Coordinator

Administrative Project Coordinator

Solutions Specialist

Marketing and Events Coordinator

Office Coordinator

Business Information Systems Analyst

Executive Support Manager

Sr. Technical Assistant

Administrative and Licensing Coordinator

Executive Assistant (Planning & Development)

Marketing Events Coordinator

Senior Coordinator of School Improvement

I want to receive the latest job alert for executive coordinator in norfolk, va

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