Top 22 Executive administrative assistant Jobs in Norman, Ok

Executive Affairs Coordinator
Oklahoma State Regents For Higher Education —Oklahoma City, OK
- $83,385 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Travel reimbursement
8d
Administrative Assistant
Mercy Rehabilitation Hospital Oklahoma City —Oklahoma City, OK
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
8d
Executive Assistant to the Sr. Associate Vice President of University Outreach
University of Oklahoma —Norman, OK
- Up to $60,400 a year
- Monday to Friday
- Background check
- Research
- Office
Executive Secretary - Curriculum, Instruction, and Professional Learning
Oklahoma City Public Schools —Oklahoma City, OK
- Weekends as needed
- Computer literacy
- Mid-level
- Office
6d
Executive Administrative Coordinator
Full Circle Adult Day Center —Norman, OK
- $20 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
Executive Assistant to CEO & CFO
UNITED PETROLEUM TRANSPORTS INC —Oklahoma City, OK
- Extended hours
- 7 years
- Microsoft Excel
- Microsoft Outlook
Quick Apply
ADMINISTRATIVE ASSISTANT
Great Plains Bank —Oklahoma City, OK
- Inventory management
- Writing skills
- Basic math
Quick Apply
Executive Administrative Assistant Full Time
Oklahoma City Rehabilitation Hospital —Oklahoma City, OK
- Full-time
- Office
- Administrative experience
- Analysis skills
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
The State of Oklahoma —Oklahoma County, OK
- $48,000 - $52,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Paid holidays
- Health insurance
1d
Executive Assistant
Robinson Aviation —Oklahoma City, OK
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Paid holidays
- Health insurance
Executive Personal Assistant
MOLLY ASSET MANAGEMENT —Oklahoma City, OK
- From $18 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Flexible spending account
- Paid time off
Quick Apply
Executive Assistant/Office Manager
Wilspec Technologies, Inc. —Oklahoma City, OK
- $50,000 - $70,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Access
- Health insurance
- Dental insurance
Quick Apply
Assistant to the Vice President for Finance
Oklahoma City Community College —Oklahoma City, OK
- $42,000 - $50,000 a year
- Full-time
- Basic math
- Mid-level
- Office
7h
Senior Administrative Assistant
University of Oklahoma —Oklahoma City, OK
- $36,100 a year
- Monday to Friday
- Background check
- Office
- 3 years
Executive Assistant to the COO
Preservan Wood Rot Repair —Oklahoma City, OK
- $15 an hour
- Part-time
- Google Workspace
- Research
- Office
Quick Apply
13d
Executive Assistant
CFS Brands LLC —Oklahoma City, OK
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
Quick Apply
Assistant to Chair
University of Oklahoma —Oklahoma City, OK
- Up to $50,300 a year
- Monday to Friday
- Background check
- Mid-level
- University
Quick Apply
(FWS) Ally's House - Assistant to Executive Director (Fall)
University of Oklahoma —Norman, OK
- $12 an hour
- Monday to Friday
- Background check
- Writing skills
- Office
Assistant Executive Chef
PF Changs —Norman, OK
- $23.08 - $30.07 an hour
- Urgently hiring
- Spanish
- Ability to walk for extended periods
- English
- Paid training
- Health insurance

More jobs to discover

Find similar jobs that you might be interested in.

Administrative Assistant
Optum —Norman, OK
Their duties include welcoming patients and visitors, answering the telephone, and answering any inquiries. CPR or BLS certification (or ability to obtain CPR/…
$18 - $32 an hour
4d
Administrative Assistant
University of Oklahoma —Norman, OK
Ability to document technical issues, communicate troubleshooting steps clearly, and appropriately escalate unresolved or complex problems to the designated…
$16 - $18 an hour
7d

Show more similar jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Administrative Assistant to the Superintendent
Pickerington Local School District —Pickerington, OH
Demonstrated ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to work effectively with students, staff, and…
19h
Executive Assistant I - Marketing & Communications
OhioHealth —Columbus, OH
General Office Support: Answering phones and directing calls as needed, greeting/receiving visitors. Communication Delivery and Management: Review, organize and…
5d

Show more jobs in cities nearby

I want to receive the latest job alert for executive administrative assistant in norman, ok

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

executive administrative assistant jobs near norman, ok

Administrative Assistant jobs in Oklahoma City, OK

Executive Secretary jobs in Oklahoma City, OK

Assistant Vice President jobs in Norman, OK

Executive Chef jobs in Norman, OK

Executive Assistant jobs in Oklahoma County, OK

Executive Assistant jobs in Oklahoma City, OK

Vice President Of Finance jobs in Oklahoma City, OK

Executive Coordinator jobs in Oklahoma City, OK

Operating Room Assistant jobs in New Jersey

Assistant To The Chief Operating Officer jobs in San Francisco, CA

Assistant To The Chief Operating Officer jobs in Houston, TX

Hospitalist Physician Assistant jobs in North Carolina

Assistant To The Chief Operating Officer jobs in Sacramento, CA

Non Certified Medical Assistant Orlando jobs in Florida

Assistant To The Chief Operating Officer jobs in Orlando, FL

Team Chairperson jobs in Wellesley, MA

Cpse Chairperson jobs in New York State

Chairperson jobs in Chicago, IL

Chairperson jobs in Houston, TX

Special Chairperson jobs in New York State

Executive Affairs Coordinator

Oklahoma State Regents For Higher Education -
Oklahoma City, OK

Apply Now

Job Details

Full-time
$83,385 a year
8 days ago

Benefits

Travel reimbursement

Qualifications

Computer operation
Microsoft Excel
Microsoft Outlook
Copy machines
Executive administrative support
Video conferencing software
Microsoft Teams
Document management systems

Full Job Description

This position provides high-level administrative and organizational support to the Vice Chancellor for Administration, the Chancellor, and members of the Oklahoma State Regents for Higher Education and coordinates executive office activities, meetings, programs, events, and related administrative functions.

Responsibilities and Duties

Provide high-level administrative support to the Chancellor and Vice Chancellor for Administration, including scheduling, meeting preparation, correspondence, document preparation, records management, and follow-up on assignments and deadlines.
Serve as a primary administrative point of contact for State Regents and coordinate their schedules, meetings, travel, reimbursements, correspondence, materials, and other logistical needs.
Assist the Vice Chancellor for Administration in coordinating preparation of agendas for regular, special, and committee meetings of the State Regents, including filing meeting notices, tracking submissions and deadlines, organizing and reviewing materials, coordinating revisions, compiling and distributing final agenda materials, and maintaining related records.
Coordinate logistical arrangements for State Regents meetings, including facilities, lodging, transportation, catering, technology, and related communications.
Assist with maintaining official State Regents records, including meeting minutes, resolutions, and related documentation.
Coordinate administrative materials and arrangements for incoming State Regents, including orientation materials, photographs, nameplates, academic regalia, and other related needs.
Prepare agendas and materials for senior leadership meetings and other meetings coordinated through the Chancellor’s Office, as requested by the Vice Chancellor for Administration.
Serve as the primary staff coordinator for scholarship programs managed through the Chancellor’s Office, including managing annual timelines; distributing application and nomination materials; communicating requirements and deadlines; coordinating submissions, reviews, selections, award notifications, and payments; serving as the primary contact for institutions, applicants, recipients, judges, and program partners; and maintaining complete program records.
Assist the Vice Chancellor for Administration with the Regents Education Program by serving as the primary staff coordinator for tracking continuing education completed by State Regents and other governing board members across the state; maintaining compliance records; communicating requirements, deadlines, and completion status; collecting and verifying documentation; preparing reports; and coordinating registration, materials, logistics, and recordkeeping for program events.
Coordinate Chancellor’s Office events and activities, including retreats, Council of Presidents events, and other meetings or conferences as requested.
Serve as backup to the Chancellor’s scheduler.
Perform other similar duties as assigned by the Chancellor or Vice Chancellor for Administration.

Minimum Qualifications

Bachelor’s degree and at least five years of progressively responsible experience providing executive, administrative, board, program, or organizational support. Equivalent combinations of education and relevant experience may be considered. Must demonstrate initiative, sound judgment, discretion, strong organizational skills, and the ability to anticipate needs, manage competing priorities, work independently, and ensure timely and accurate follow-through. Advanced proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams, and the ability to learn and effectively use agency systems for scheduling, document management, records tracking, virtual meetings, and related administrative functions.

Preferred Qualifications

Master’s degree. Experience providing high-level support to senior leadership and independently coordinating complex administrative processes, projects, programs, or events is preferred. Experience working with governing boards, executive offices, educational programs, or public-sector organizations is also desirable.

Supervision

The employee performs work under the supervision of the Vice Chancellor for Administration.

Work Hours Agency offices are open to the public from 8 A.M. to 5 P.M. Monday through Friday. These are the normal office hours for Agency employees. Physical Demands

Ability to remain in a stationary position for extended periods of time. Ability to operate a computer, keyboard, photocopier, telephone, calculator and other office equipment. Ability to use a computer screen and printed material, to communicate clearly, physical ability to lift up to 25 pounds, and to perform tasks that may require bending, stooping, and reaching. Must use the proper method to manually handle equipment, including but not limited to dollies, carts, and lift team members. Duties are normally performed in an office environment with a moderate noise level.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Apply Now

Refine Your Search

executive administrative assistant jobs in norman, ok

Executive Affairs Coordinator

Administrative Assistant

Executive Assistant to the Sr. Associate Vice President of University Outreach

Executive Secretary - Curriculum, Instruction, and Professional Learning

Executive Administrative Coordinator

Executive Assistant to CEO & CFO

ADMINISTRATIVE ASSISTANT

Executive Administrative Assistant Full Time

Executive Assistant

Executive Assistant

Executive Personal Assistant

Executive Assistant/Office Manager

Assistant to the Vice President for Finance

Senior Administrative Assistant

Executive Assistant to the COO

Executive Assistant

Assistant to Chair

(FWS) Ally's House - Assistant to Executive Director (Fall)

Assistant Executive Chef

More jobs to discover

Explore jobs in cities nearby

I want to receive the latest job alert for executive administrative assistant in norman, ok

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected