In-House Bookkeeper / Office Manager
100% Onsite – Augusta, GA 30906
Pay: $25.00 per hourSchedule: 32 hours per weekJob Type: Permanent Part-Time / 32 Hours WeeklyOvertime: No overtime without prior approval
Position Overview
A privately owned group of three local businesses is seeking an experienced In-House Bookkeeper / Office Manager to oversee bookkeeping, financial records, and general office administration.
The first major priority will be bringing our books fully current. Our records are currently more than one year behind, so we need someone with strong hands-on QuickBooks Online experience who can independently review prior transactions, reconcile accounts, identify discrepancies, correct bookkeeping issues, and establish reliable systems going forward.
Once the bookkeeping backlog is completed, this position will remain at approximately 32 hours per week and transition more heavily into ongoing bookkeeping, office management, vendor administration, financial reporting, and general business support.
This is a long-term position. We are looking for someone who can become a dependable part of our day-to-day business operations.
QuickBooks Online Experience Required
Applicants must be highly proficient with QuickBooks Online.
This position requires someone who is capable of working independently and does not need to be trained on basic bookkeeping procedures.
Experience with catch-up bookkeeping and accounting cleanup is strongly preferred.
You should be comfortable with:
- Catch-up and historical bookkeeping
- Bank and credit-card reconciliations
- Correcting duplicate or misclassified transactions
- General ledger cleanup
- Accounts Payable and Accounts Receivable
- Loan and liability reconciliation
- Intercompany transactions
- Journal entries
- Financial statement preparation
- Multi-company bookkeeping
Initial Priority – Bring Books Current
The first major responsibility will be bringing the books for all three businesses fully current.
Responsibilities include:
- Review existing QuickBooks Online files
- Identify missing, incorrect, duplicate, or uncategorized transactions
- Reconcile bank and credit-card accounts
- Reconcile loans, equipment financing, and other liabilities
- Correct historical bookkeeping errors
- Bring Accounts Payable and Accounts Receivable current
- Review vendor and customer accounts
- Clean up general ledger discrepancies
- Review intercompany transfers and transactions
- Properly record owner contributions, distributions, and transfers
- Prepare appropriate journal entries
- Organize supporting financial documentation
- Coordinate with ownership to resolve missing information
- Work with an outside CPA when necessary
- Prepare accurate Profit & Loss Statements and Balance Sheets
The goal is to bring all three businesses fully reconciled and current through the most recently completed month.
Ongoing Bookkeeping Responsibilities
Once the books are current, responsibilities will include:
- Maintain accurate and separate books for all three businesses
- Perform routine bookkeeping in QuickBooks Online
- Enter bills, invoices, deposits, payments, and expenses
- Manage Accounts Payable and Accounts Receivable
- Reconcile bank and credit-card accounts monthly
- Maintain accurate general ledger records
- Prepare monthly financial reports
- Monitor cash flow and upcoming financial obligations
- Maintain loan and financing records
- Track applicable tax and insurance escrow accounts
- Maintain W-9 and vendor records
- Prepare year-end 1099 information
- Coordinate with outside CPA for tax preparation
- Assist with payroll and employee time documentation
- Track property-level income and expenses
- Assist with job costing
- Track customer invoices and outstanding receivables
- Maintain contractor and vendor financial records
Office Manager Responsibilities
As the bookkeeping backlog is completed, the position will increasingly include office-management responsibilities such as:
- Maintain organized business and financial records
- Manage vendor and contractor documentation
- Follow up on outstanding invoices, estimates, and paperwork
- Obtain missing receipts, W-9s, and Certificates of Insurance
- Monitor important payment, insurance, licensing, and renewal deadlines
- Assist with approved purchasing and supply orders
- Maintain employee and contractor files
- Assist with payroll documentation and time records
- Track outstanding customer balances and follow up on collections
- Organize contracts, invoices, receipts, and other business documents
- Prepare weekly financial and administrative summaries for ownership
- Assist with scheduling and administrative follow-up
- Communicate with vendors, contractors, customers, and service providers as needed
- Help keep outstanding business matters organized and moving forward
- Provide general office and administrative support to ownership
Qualifications
- 5+ years of professional bookkeeping experience preferred
- Advanced QuickBooks Online proficiency required
- Catch-up or cleanup bookkeeping experience strongly preferred
- Multi-company bookkeeping experience preferred
- Strong AP and AR experience
- Excellent reconciliation skills
- Strong understanding of bookkeeping and accounting principles
- Strong Excel and general computer skills
- Ability to independently identify and resolve bookkeeping discrepancies
- Excellent attention to detail
- Strong organizational and time-management skills
- Professional communication skills
- Ability to manage multiple priorities
- Ability to handle confidential financial and business information
- Ability to work independently with limited supervision
- Legally authorized to work in the United States
- Must be able to pass a background check and drug screening
Preferred Experience
Experience in one or more of the following is a plus:
- Real estate or property management
- Construction or service businesses
- Job costing
- Multi-company accounting
- Hospitality
- Payroll administration
- QuickBooks Online cleanup projects
- Office management
- Working directly with business owners and CPAs
Work Environment
This is a 100% in-house, onsite position in Augusta, GA 30906.
Remote and hybrid work are not available.
Work is performed in a private office setting.
Compensation & Schedule
$25.00 per hour
32 hours per week.
Gross weekly pay at 32 hours is $800.00 before taxes and deductions.
This is intended to be a long-term 32-hour-per-week position. Once the bookkeeping backlog is completed, the employee will continue handling ongoing bookkeeping and transition into additional office-management responsibilities.
No overtime without prior authorization.
Application Questions
- How many years of professional bookkeeping experience do you have?
- How many years of QuickBooks Online experience do you have?
- Have you previously brought books current that were 6–12 months or more behind?
- Have you managed bookkeeping for multiple companies at the same time?
- What experience do you have with reconciliations, AP, AR, loans, and financial statements?
- Do you have experience with office management or business administration?
- Do you have experience with real estate, construction, service businesses, job costing, or hospitality?
- Are you comfortable working 100% in-house and onsite in Augusta, GA 30906?
- Are you comfortable working 32 hours per week at $25.00 per hour on a long-term basis?
To Apply
Please submit your resume along with answers to the application questions.
Qualified applicants may be contacted for a phone screening, onsite interview, and practical QuickBooks Online skills assessment.
Pay: From $25.00 per hour
Work Location: In person
