Senior QuickBooks Online Bookkeeper – In-House
100% Onsite – Augusta, GA 30906
Pay: $25.00 per hour
Schedule: 32 hours per week
Job Type: Permanent Part-Time / 32 Hours Weekly
Overtime: No overtime without prior approval
Position Overview
A privately owned group of three local businesses is seeking a highly experienced career bookkeeper with extensive hands-on QuickBooks Online experience.
This is not a general office, HR, payroll, administrative, or entry-level accounting position.
We are specifically looking for someone whose professional background has been focused primarily on bookkeeping, preferably in a CPA office, bookkeeping firm, accounting practice, or multi-client bookkeeping environment.
Our books are currently more than one year behind, so the first major priority will be bringing all three businesses fully current. We need someone who can independently review prior transactions, reconcile accounts, identify discrepancies, correct bookkeeping errors, and establish reliable systems going forward.
Once the books are current, this will remain a long-term 32-hour-per-week position with ongoing bookkeeping and office-management responsibilities.
Who We Are Looking For
The ideal candidate has spent the majority of their recent career performing bookkeeping as their primary job responsibility.
We are looking for someone who has substantial experience with:
- QuickBooks Online
- Full-charge bookkeeping
- Catch-up and cleanup bookkeeping
- Bank and credit-card reconciliations
- Accounts Payable
- Accounts Receivable
- General ledger maintenance
- Journal entries
- Loan and liability reconciliation
- Month-end closing
- Profit & Loss Statements
- Balance Sheets
- Multi-company bookkeeping
- Working independently with minimal supervision
CPA office, bookkeeping firm, or accounting-firm experience is strongly preferred.
Important
If your primary professional background is in HR, office management, payroll, banking, dealership administration, daycare administration, clerical work, or general administration, this position may not be the right fit unless you also have extensive hands-on full-charge bookkeeping experience.
We are not looking for someone who has occasionally performed bookkeeping duties as part of another position.
We are looking for a bookkeeper by trade.
Initial Priority – Bring Books Current
Our records are currently more than one year behind.
The first major responsibility will be to bring all three businesses fully reconciled and current.
Responsibilities include:
- Review existing QuickBooks Online records
- Identify missing, duplicate, incorrect, or uncategorized transactions
- Reconcile bank accounts
- Reconcile credit-card accounts
- Reconcile loans and equipment financing
- Correct historical bookkeeping errors
- Bring Accounts Payable and Accounts Receivable current
- Clean up general ledger accounts
- Review intercompany transfers
- Properly record owner contributions, distributions, and transfers
- Prepare appropriate journal entries
- Organize supporting documentation
- Work with ownership to resolve missing information
- Coordinate with an outside CPA when necessary
- Prepare accurate Profit & Loss Statements and Balance Sheets
Ongoing Responsibilities
Once the books are current, responsibilities will include:
- Maintain accurate and separate books for all three businesses
- Perform ongoing bookkeeping in QuickBooks Online
- Enter bills, invoices, deposits, payments, and expenses
- Manage Accounts Payable and Accounts Receivable
- Reconcile all bank and credit-card accounts monthly
- Maintain general ledger accuracy
- Prepare monthly financial statements
- Monitor cash flow and upcoming obligations
- Maintain loan and financing records
- Maintain vendor W-9 records
- Prepare year-end 1099 information
- Assist with payroll documentation
- Track property-level income and expenses
- Assist with job costing
- Track outstanding customer invoices
- Coordinate with outside CPA for tax preparation and reporting
Office Management Responsibilities
After the bookkeeping backlog is under control, the position will also assist with:
- Vendor and contractor documentation
- Following up on missing invoices and receipts
- Collecting W-9s and Certificates of Insurance
- Maintaining organized business records
- Tracking outstanding estimates and paperwork
- Monitoring payment and renewal deadlines
- Assisting with approved purchasing
- Preparing weekly financial and administrative summaries
- General office-management support
Required Qualifications
- 5+ years of professional bookkeeping experience
- Advanced QuickBooks Online proficiency
- Bookkeeping must have been a primary responsibility in prior positions
- Strong reconciliation experience
- Strong AP and AR experience
- Experience preparing financial statements
- Strong understanding of bookkeeping and accounting principles
- Strong Excel and computer skills
- Ability to independently identify and correct bookkeeping errors
- Ability to manage multiple sets of books
- Excellent attention to detail
- Strong organizational skills
- Ability to work independently
- Ability to maintain confidential financial information
Strongly Preferred
- Prior experience working in a CPA office
- Prior experience working for a bookkeeping or accounting firm
- Multi-client bookkeeping experience
- Catch-up or cleanup bookkeeping experience
- Multi-company bookkeeping experience
- Real estate, construction, service-business, or hospitality accounting experience
Work Environment
This is a 100% in-house, onsite position in Augusta, GA 30906.
Remote and hybrid work are not available.
Compensation & Schedule
$25.00 per hour
32 hours per week
This is intended to be a permanent, long-term position.
No overtime without prior approval.
Application Questions
Please answer all questions when applying:
- Has bookkeeping been your primary day-to-day job responsibility for at least the past 5 years?
- Do you have at least 3 years of daily hands-on QuickBooks Online experience?
- Have you personally performed bank and credit-card reconciliations without assistance from another bookkeeper?
- Have you ever brought QuickBooks Online books current that were several months or more behind?
- Have you independently prepared Profit & Loss Statements and Balance Sheets?
- Have you managed the books for multiple businesses or clients at the same time?
- Have you ever worked for a CPA firm, bookkeeping firm, or accounting practice?
- Are you comfortable working 100% onsite in Augusta, GA 30906?
- Are you comfortable with $25.00 per hour for 32 hours per week?
To Apply
Please submit your resume and answer all application questions.
Applicants whose experience is primarily outside of professional bookkeeping may not be selected for an interview.
Pay: From $25.00 per hour
Work Location: In person
