Top 350 Office administrator Jobs in North Bethesda, Md

Office Administrator/Bids & Parts Coodinator
Critical Systems —Rockville, MD
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Office Administrator
RSM - Russian School of Mathematics —North Bethesda, MD
- $22 - $30 an hour
- Part-time
- Microsoft Word
- Office
- 1 year
- Health insurance
- Dental insurance
Quick Apply
Office Manager - AutoNation Collision Center Rockville
AutoNation —Rockville, MD
- $25 an hour
- Full-time
- Dealership
- Mid-level
- High school diploma or GED
- Dental insurance
- Vision insurance
Quick Apply
Firm Operations Manager
Snyder Cohn, PC —North Bethesda, MD
- $105,000 - $130,000 a year
- Weekends as needed
- Office
- Administrative experience
- Bachelor's degree
- Health insurance
- Dental insurance
Operations Coordinator - NIH (Short-Term)
Global Solutions Network Inc —Bethesda, MD
- $41.00 - $43.50 an hour
- Temporary
- Research
- Mid-level
- Bachelor's degree
- Travel reimbursement
- Profit sharing
Quick Apply
Firm Operations Manager
Snyder Cohn —North Bethesda, MD
- $105,000 - $130,000 a year
- Weekends as needed
- Office
- Administrative experience
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
Office Manager
World Wide Technology Holding, LLC —Washington, DC
- $90,000 - $100,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Profit sharing
- Wellness program
Workplace & Engagement Coordinator
Cognition AI —Washington, DC
- $80,000 - $110,000 a year
- Full-time
- Office
- In-person
- Communication skills
8d
Administrative Services Manager (Manager III), Grade M3
Montgomery County Government —Rockville, MD
- $101,474 - $179,619 a year
- Email
- Oracle
- Writing skills
- Office
- Wellness program
- Paid parental leave
14d
Office Administrator
Castlewood Custom Builders —Bethesda, MD
- From $50,000 a year
- Full-time
- Mid-level
- Office
- Driver's License
- Health insurance
- Dental insurance
Quick Apply
2d
Office Administrator
AFL-CIO —Washington, DC
- $70,910.42 a year
- Extended hours
- Mid-level
- Office
- Analysis skills
- Health insurance
- Dental insurance
Quick Apply
Reception Supervisor - Amazon
Northwest Center —Columbia, MD
- $29.31 an hour
- 8 hour shift
- English
- Mid-level
- Office
- Free parking
- Wellness program
Operations Coordinator
Milbank LLP —Washington, DC
- Full-time
- Hybrid work
- Microsoft Outlook
- Customer service
- Writing skills
Medical Front Office Manager
Potomac Pediatrics PC —Rockville, MD
- $68,000 - $75,000 a year
- Full-time
- HIPAA
- Mid-level
- Pediatrics
Quick Apply
Office Manager
Clarksburg Plumbing LLC —Germantown, MD
- $40,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
Quick Apply
2d
Office Manager
McCarter & English —Washington, DC
- $80,000 - $95,000 a year
- Full-time
- Background check
- Mid-level
- High school diploma or GED
- Health savings account
- AD&D insurance
Office Admin Assistant
Medicalincs, LLC —Silver Spring, MD
- Weekends as needed
- Office
- Administrative experience
- Bachelor's degree
Quick Apply
Office Manager
The Catholic University of America —Washington, DC
- $30.22 - $32.66 an hour
- Full-time
- Google Workspace
- Office
- Bachelor's degree
Manager, Dean's Office
University of Maryland —College Park, MD
- $86,507 - $103,808 a year
- Full-time
- Background check
- Google Workspace
- Office
OFFICE MANAGER
The Honickman Companies —Landover, MD
- $65,000 - $75,000 a year
- Full-time
- Word processing
- Mid-level
- Office
Quick Apply
7d

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Office Administrator/Bids & Parts Coodinator

Critical Systems -
Rockville, MD

Quick Apply

Job Details

Full-time

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Office supply management
Practicing in a sourcing or procurement role
Customer records maintenance
Communication with suppliers
Managing customer accounts
Correspondence management
Maintenance inventory management
Office activity coordination
Microsoft Outlook
Parts administration
Accounts receivable management
Account maintenance
Phone communication
Operations coordination
Spreadsheets
Customer order taking
Greeting customers
Shipment tracking for distribution operations
Filing
Mail distribution
Purchase order management
Mid-level
Phone call screening
Financial issue resolution
Administrative experience
Meeting scheduling
Client invoicing
Customer payment reminders
Bidding project phase
Freight shipment tracking

Full Job Description

Job Summary:

The Office Administrator / Bids & Parts Coordinator is responsible for supporting the day-to-day operation of the office while providing administrative support to the sales and project teams. This role manages office administration, supports bids and quotations, and coordinates parts and supply ordering. The position works closely with customers, manufacturers, vendors, Sales Engineers, and internal teams to ensure orders, invoices, bids, and administrative tasks are handled accurately and on time.

Duties and Responsibilities:

Support day-to-day office operations, ensuring efficiency, organization, and a professional office environment
Answer, screen, and route incoming phone calls and greet visitors in a professional and courteous manner
Manage incoming and outgoing mail, packages, documents, and general office correspondence
Prepare, process, and maintain customer invoices and assist with accounts receivable activities
Monitor outstanding receivables, follow up on past-due invoices, and communicate with customers regarding billing questions
Maintain accurate customer, invoice, payment, and administrative records and assist with reconciliation as needed
Assist Sales Engineers and management with bids, proposals, quotations, and related documentation
Request and maintain manufacturer and vendor pricing, availability, lead times, and product information for bids and customer requests
Track bid opportunities, quotation deadlines, submissions, and follow-up activities
Order HVAC parts, equipment, supplies, and other materials from manufacturers and vendors as needed
Obtain pricing and availability, prepare or process purchase orders, and track orders through delivery
Monitor shipments, backorders, delivery dates, and discrepancies, communicating issues to the appropriate internal team
Coordinate with manufacturers, vendors, customers, and internal staff to resolve order, billing, and delivery questions
Maintain organized filing systems for bids, purchase orders, invoices, customer records, and other administrative documents
Monitor, order, and maintain office supplies and inventory and coordinate with vendors as needed
Assist with scheduling meetings, calendar coordination, internal events, and general administrative tasks
Perform other administrative and operational duties as assigned

Qualifications:

Bachelor’s degree preferred; Associate’s degree considered in lieu of relevant experience
2+ years of experience in office administration, sales support, bids receivable, purchasing, or a related administrative role
Experience with bids receivable, customer accounts
Experience supporting bids, quotations, purchasing, or order processing preferred
HVAC, mechanical, construction, engineering, manufacturer's representative, or related industry experience strongly preferred
Strong attention to details, with the ability to manage multiple tasks, deadlines, and priorities
Excellent verbal and written communication skills and a professional customer-service approach
Proficiency with Microsoft Office, particularly Excel, Word, and Outlook
Strong attention to detail and accuracy when working with pricing, invoices, purchase orders, and customer information
Ability to communicate effectively with customers, manufacturers, vendors, Sales Engineers, and internal staff
Dependable, proactive, and comfortable working independently while supporting a team

Benefits at Critical Systems LLC:

Medical, Dental, and Vision Insurance
401(k)
Generous Paid Time Off (PTO)
Competitive salary with performance-based incentives
Opportunities for professional development and continuous learning
Collaborative, growth-oriented team culture

Critical Systems LLC is an Equal Opportunity Employer

Quick Apply

Refine Your Search

office administrator jobs in north bethesda, md

Office Administrator/Bids & Parts Coodinator

Office Administrator

Office Manager - AutoNation Collision Center Rockville

Firm Operations Manager

Operations Coordinator - NIH (Short-Term)

Firm Operations Manager

Office Manager

Workplace & Engagement Coordinator

Administrative Services Manager (Manager III), Grade M3

Office Administrator

Office Administrator

Reception Supervisor - Amazon

Operations Coordinator

Medical Front Office Manager

Office Manager

Office Manager

Office Admin Assistant

Office Manager

Manager, Dean's Office

OFFICE MANAGER

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