Top 6 Chairs & academic program coordinators Jobs in North Dakota

Administrative Assistant II
University of North Dakota —Grand Forks, ND
- $33,538 a year
- Overtime
- Microsoft Word
- School experience
- Microsoft Excel
- Paid holidays
- Health insurance
4d
Assistant/Associate Professor of Mental Health and Substance Use Counseling
Minot State University —Minot, ND
- Full-time
- Addiction Medicine
- 5 years
- Master's degree
Assistant Professor - Sports Management (HNES)
North Dakota State University —Fargo, ND
- Full-time
- Classroom
- University
- Doctor of Philosophy
- Health savings account
- Paid holidays
Visiting Lecturers
North Dakota State University —Fargo, ND
- Online Application
- Mid-level
- Master's degree
- University
- Wellness program
- Health savings account
Assistant Professor of Practice-Fixed Term
North Dakota State University —Fargo, ND
- Full-time
- Classroom
- Bachelor of Science
- Research
- Wellness program
- Health savings account
CHS Chair in Risk Management and Trading
North Dakota State University —Fargo, ND
- Full-time
- University
- Doctor of Philosophy
- Military encouraged
- Health savings account
- Paid holidays

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Assistant/Associate Professor of Mental Health and Substance Use Counseling
Minot State University —Minot, ND
The successful candidate should be licensed/credentialed as a clinical mental health counselor in their respective state and obtain licensure as a mental health…

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Chairperson, Mathematics
Columbus State Community College —Columbus, OH
Actively leads departmental enrollment management strategy in conjunction with faculty, advisors, and other campus resources through the use of data analysis,…

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Administrative Assistant II

University of North Dakota -
Grand Forks, ND

Apply Now

Job Details

Full-time
$33,538 a year
4 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
Flexible spending account
Employee assistance program
Vision insurance
Life insurance
Retirement plan

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
High school diploma or GED

Full Job Description

Administrative Assistant II

498388

Grand Forks, North Dakota, United States

Geography

Office/Clerical Support

Full-time Staff

Closing on: Aug 4 2026

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Salary/Position Classification

$33,538 for a 10-month staff appointment, working August 1 through May 31, with June and July off. Additional summer hours may be available, with flexible scheduling and additional compensation. This position is non-exempt (eligible for overtime).
40 hours per week
This position will work onsite the Grand Forks, ND campus.

Purpose of Position

Serve as assistant to the department chairperson in the department of Geography. Provide support to faculty and students is the mission of the departments by performing essential administrative support, financial, and other routine functions that enable the faculty and chairperson to focus on their primary functions. This position reports directly to the department chairperson, and indirectly to faculty, managing day-to-day operations of the department office.

Duties & Responsibilities

Administrative Support (Chair/Director)

Track and ensure department, college, and university deadlines are met
Provide the chair with timely, accurate information on priorities, issues, and events
Serve as liaison with Shared Service Center (SSC) for budget monitoring and reconciliation
Prepare reports, correspondence, and contracts (e.g., instructional and summer appointments)
Coordinate Faculty search logistics and support evaluation process
Manage department communications and serve as a central point of contact
Coordinate course scheduling with the Registrar's Office
Support awards and scholarship processes

Office Management & Supervision

Oversee daily office operations, including front desk support and communications
Hire, train, and supervise student and temporary staff; assign and monitor workload
Maintain office security, supplies, records, and retention compliance
Manage room scheduling, mail distribution, and departmental systems ( e.g., Scholarship Central, SELFI)
Serve as liaison to campus offices and external partners

Financial & Grant Support

Initiate and track purchases, reimbursements, and budget activity
Monitor and maintain accurate financial records across all funding sources
Serve as department contact with SSC and provide guidance on financial processes
Support faculty with grant budgets, applications, and expenditure tracking
Manage P-Card, Marketplace, and related financial systems

Payroll & Recruitment

Coordinate hiring, onboarding, and payroll actions with SSC
Manage payroll processes, approvals, and funding allocations
Recruit, hire, and supervise student employees; manage job postings and applications
Maintain accurate records for student employment and funding sources
Serve as department contact for payroll and HR systems (PeopleSoft HCM)

Academic Support

Assist with coordination/collection/maintenance of student and department assessment data
Assist with registration, overrides, and student record updates
Liaise with Registrar's Office and campus advisors
Maintain course records, syllabi, and grade archives
Monitor enrollment, prerequisites, and course scheduling
Support textbook ordering and course logistics

Special Events; Travel Coordination

Coordinate special events on and off-campus
Work with faculty hosts to arrange guest travel, hotel accommodations, and visit itineraries
Work with UND's Marketing & Communication Services for creation of posters or signs for events

Required Competencies

Demonstrate excellent interpersonal and organization skills and ability to work in a detail-oriented atmosphere.
Demonstrate ability to interact in a positive and effective manner with faculty, students and the public while maintaining professionalism and confidentiality.
Demonstrate problem-solving skills.
Demonstrate ability to multi-task and function with a high degree of accuracy.
Demonstrate ability to work individually as well as part of a team.
Work to maintain positive environment.

Minimum Requirements

High school diploma or GED
1 year of related work experience.
Competency with Microsoft Word, Excel, and Outlook.
Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

Associates Degree
Three years related work experience.
Experience in an academic setting.
Experience with UND payroll processes.
Experience using PeopleSoft HCM, Finance, and Campus Solutions.
Experience with financial tracking.
Experience with update of websites; particularly using Omni update.
Experience with UND policies and procedures.

To Apply

Please complete cover letter and resume by application closing date.

Please note, all employment postings close at 11:55pm CST.

Position Benefits

Benefits include single or family health care coverage (UND pays the full premium), life insurance, employee assistance program, retirement plans with generous employer contributions, annual & sick leave in addition to 10 paid holidays.

Optional benefits include supplemental life, dental, vision, flexible spending account, supplemental retirement plans.

UND also offers an employee tuition waiver and a variety of professional development opportunities.

Find out more about UND's great benefits and perks!

Other UND Career Openings

Part-Time Administrative Assistant

Grand Forks, North Dakota, United StatesHousing Residence

As an Administrative Assistant, you will make a lasting impact on the student life experience. Join our Housing & Residence Life team today!

Curriculum Project Coordinator

Grand Forks, North Dakota, United StatesMedical Education

Reporting to the Office of the Dean, you'll provide dedicated project management and operational support to the MD Curriculum Transformation initiative and the Curricular Innovation Advisory Task Force. Your work will keep complex, multi-year effo...

Academic Advisor, Nistler College

Grand Forks, North Dakota, United StatesDean's Office CoBPA

The Nistler College Undergrad Advising office is seeking an Advisor/Recruiter to recruit and retain students in the business, political science and public administration programs at UND.

Additional Information

Find out why Grand Forks is Cooler.

All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.

Need help?

Please email the Human Resources Department at [email protected] or contact us by phone at 701.777.4226. If you anticipate needing any type of accommodation to participate in any portion of the University's employment process, including completion of the online application process, please contact our office in advance of your participation or visit.

Veteran’s Preference

Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or a copy of NGB 22 from National Guard or Reserve (with a unit located in ND) or certification from the applicant's unit command that the individual is expected to be discharged or released from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of the submission of the certification. If claiming disabled veteran status, proof of eligibility includes a DD-214 and a current letter of disability dated within the past year.

Confidentiality of Application Materials

Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three or more finalists who will be invited to campus.

EEO Statement

The University of North Dakota is an equal opportunity employer (veteran/disability). All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristic. Veterans and individuals with disabilities are encouraged to apply.

Clery Statement

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.

Apply Now

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chairs & academic program coordinators jobs in north dakota

Administrative Assistant II

Assistant/Associate Professor of Mental Health and Substance Use Counseling

Assistant Professor - Sports Management (HNES)

Visiting Lecturers

Assistant Professor of Practice-Fixed Term

CHS Chair in Risk Management and Trading

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