Top 34 Personal / executive assistant Jobs in North Hampton, Nh

Administrative Assistant / Receptionist - Central Office
Portsmouth School Department —Portsmouth, NH
- $26.21 - $29.50 an hour
- Full-time
- Sales
- Word processing
- Computer literacy
Personal / Executive Assistant
The Middlesex Corporation —Portsmouth, NH
- Full-time
- Microsoft Outlook
- 5 years
- Research
- Health insurance
- Dental insurance
6d
Executive Assistant to the President
Beth Israel Lahey Health —Newburyport, MA
- $31.35 - $48.00 an hour
- Full-time
- Microsoft Excel
- Hospital
- 5 years
9d
Registered Nurse - RN
Rochester Manor —Rochester, NH
- $43 - $49 an hour
- Part-time
- CPR Certification
- Nursing
- Skilled nursing facility
- Health savings account
- Disability insurance
3d
Executive Assistant to Senior Management
Lighthouse Credit Union —Dover, NH
- $73,400 - $91,800 a year
- Full-time
- Hybrid work
- Microsoft Excel
- 5 years
- Bachelor of Science
- Profit sharing
- Health savings account
Executive/Personal Assistant (EA/PA)
Central Falls Realty —Dover, NH
- $20 - $25 an hour
- Full-time
- Hybrid work
- Research
- Mid-level
- Office
Quick Apply
13d
Administrative Assistant II - Center for Adult Education
Northern Essex Community College —Lawrence, MA
- $62,547.94 - $88,248.42 a year
- Full-time
- Background check
- Spanish
- Writing skills
- Disability insurance
- Health insurance
3d
Assistant Director of Grant Development
Northern Essex Community College —Haverhill, MA
- $86,000 - $90,000 a year
- Extended hours
- Background check
- Spanish
- Microsoft Outlook
- Disability insurance
- Health insurance
Senior Accountant
Sig Sauer Inc —Newington, NH
- Microsoft Excel
- Oracle
- Microsoft Outlook
Medication Nursing Assistant
Harmony Homes Assisted Living —Durham, NH
- $25 - $27 an hour
- Full-time
- Serving
- 18 years or older
- English
Quick Apply
Sr. Accountant (Temp to Hire)
Sig Sauer Inc —Newington, NH
- Temporary
- Microsoft Excel
- Oracle
- Microsoft Outlook
Assistant Branch Manager
Lighthouse Credit Union —Exeter, NH
- $56,000 - $70,600 a year
- Full-time
- Office
- 3 years
- Supervising experience
- Profit sharing
- Health savings account
Senior Multi-Media Account Executive
Townsquare Media —Portsmouth, NH
- 5 years
- Driver's License
- Bachelor's degree
- Employee stock purchase plan
- Paid holidays
Quick Apply
10d
Special Education Paraeducator
Raymond School District SAU #33 —Raymond, NH
- $15.75 - $21.00 an hour
- School experience
- Classroom
- High school diploma or GED
- Dental insurance
- Flexible spending account
LPN/RN Full Time in Brand New Building!
Benchmark Senior Living —Rye, NH
- $36 - $44 an hour
- Full-time
- CPR Certification
- Nursing
- Mid-level
- Paid training
- Paid holidays
LPN-Licensed Practical Nurse
Benchmark Senior Living —Rye, NH
- Up to $44 an hour
- Full-time
- CPR Certification
- Nursing
- RN License
- Paid training
- Paid holidays
LPN-Licensed Practical Nurse Full Time
Benchmark Senior Living —Rye, NH
- $36 - $44 an hour
- Full-time
- CPR Certification
- Nursing
- Mid-level
- Paid training
- Paid holidays
LPN/RN FT Nights
Benchmark Senior Living —Rye, NH
- Up to $44 an hour
- Full-time
- CPR Certification
- Nursing
- RN License
- Paid training
- Paid holidays
LPN-Licensed Practical Nurse/RN-Registered Nurse
Benchmark Senior Living —Haverhill, MA
- $34.25 - $38.25 an hour
- Part-time
- CPR Certification
- Nursing
- Mid-level
- Paid training
- Paid holidays
LPN/RN Full Time Nights
Benchmark Senior Living —Salem, NH
- $32.25 - $38.25 an hour
- Part-time
- CPR Certification
- Nursing
- Mid-level
- Paid training
- Paid holidays

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Administrative Assistant / Receptionist - Central Office

Portsmouth School Department -
Portsmouth, NH

Apply Now

Job Details

Full-time
$26.21 - $29.50 an hour

Qualifications

Word processing
Spreadsheets
Financial software
Math
Productivity software
Technical Proficiency

Full Job Description

Administrative Assistant / Receptionist - Central Office

Position Description: This position serves as the Administrative Assistant and primary Receptionist for the Central Office of the Portsmouth School Department. The core function of this role is to provide dedicated administrative support to the Assistant Superintendent and the Business Administrator/Business Office while serving as the primary point of contact and hospitality lead for all visitors to the Central Office.

Reporting Relationship

Reports directly to the Assistant Superintendent.

Duties and Responsibilities

Reception & Office Hospitality

Initial Point of Contact: Serves as the first point of contact for all visitors to the Central Office; greets, screens, and directs guests to the appropriate personnel or department.
Communications Management: Screens incoming phone calls and messages, redirects inquiries, and handles sales solicitations.
Mail & Deliveries: Receives, sorts, and distributes all daily mail, packages, and special deliveries.
Environment Management: Maintains an organized and professional front-office environment.
Facility Coordination: Manages the availability and scheduling for the two (2) central office conference rooms.

Administrative Support

Executive Support: Provides comprehensive administrative support specifically to the Assistant Superintendent and Business Administrator.
Scheduling: Assists both administrators with calendaring, meeting scheduling, and professional development arrangements, including registration and travel.
Document Management: Organizes and maintains document files, facilitates the annual School Department Calendar, and coordinates ongoing document retention and archiving efforts.
Correspondence: Supports all internal and external correspondence efforts as directed.
Financial & Payroll Support: Assists with routine Payroll preparation and acts as a liaison with City Payroll for Central Office staff; prepares purchasing requisitions as needed.
Special Projects: Assists with high-level annual projects, including the assembly of Budget Binders, the Proposed Budget & Performance Measures website, and the coordination of district/board retreats.

District-Wide Support

Information Liaison: Disseminates and collects district-wide information as directed.
Digital Maintenance: Assists with the ongoing maintenance of the School Department website and manages the Parent Square "flyer folder" for approved distributions.
Job Postings/Recruitment Workflow: Activates job postings for positions in the district, makes interview appointments, notifies HR of changes to job status for new & existing employees, maintains employee files.
Homeschool Coordination: Issues letters to homeschool families and maintains the associated working lists and documentation.
Strategic Office Support: Serve as secondary support to the Superintendent's Office, providing backup to ensure the preparation and completion of School Board meeting materials.
Inventory Control: Manages office inventory, including the procurement and organization of supplies, equipment, and furniture.
Support the Assistant Superintendent with the preparation and production of Policy Committee meeting materials.

Required Skills & Abilities

Interpersonal Relationships: Maintains professional and cooperative relationships with all levels of management and the public to foster a positive environment.
Communication & Diplomacy: Demonstrates an excellent ability to listen and communicate effectively while handling sensitive issues with tact, diplomacy, and confidentiality.
Critical Thinking: Uses logic to evaluate complex situations and identify appropriate solutions or approaches.
Detail & Organization: Prioritizes the completion of work using sound time-management methodology within a busy office environment.
Technical Proficiency: Utilizes word processing, spreadsheet, and related software with speed and accuracy.
Financial Literacy: Ability to perform arithmetic and statistical applications necessary for financial transactions and budgeting tasks.

Working Environment

Environment: Office environment; experiences frequent interruptions requiring constant re-prioritization to meet changing deadlines.
Attendance: Requires regular and prompt attendance in the workplace.
Travel: Limited travel to and from meetings may be required.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the office.

Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Qualification Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
Graduation from high school.
Associates degree with course work in business, math, word processing, office procedures and record keeping preferred.
Successful experience with office management preferred.

Salary Information

Range: $26.21 - 29.50/hour
37.5 hours/week

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
FLSA Status: Non-exempt

Apply Now

Refine Your Search

personal / executive assistant jobs in north hampton, nh

Administrative Assistant / Receptionist - Central Office

Personal / Executive Assistant

Executive Assistant to the President

Registered Nurse - RN

Executive Assistant to Senior Management

Executive/Personal Assistant (EA/PA)

Administrative Assistant II - Center for Adult Education

Assistant Director of Grant Development

Senior Accountant

Medication Nursing Assistant

Sr. Accountant (Temp to Hire)

Assistant Branch Manager

Senior Multi-Media Account Executive

Special Education Paraeducator

LPN/RN Full Time in Brand New Building!

LPN-Licensed Practical Nurse

LPN-Licensed Practical Nurse Full Time

LPN/RN FT Nights

LPN-Licensed Practical Nurse/RN-Registered Nurse

LPN/RN Full Time Nights

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