Top 36 Administrative coordinator Jobs in North Highlands, Ca

Part-Time Administrative Support Coordinator
Safety Training Pros —Carmichael, CA
- $20 - $25 an hour
- Part-time
- Hybrid work
- Google Workspace
- 5 years
- Office
- Paid time off
- 401(k) matching
Quick Apply
Administrative Student Services Coordinator
Meristem —Fair Oaks, CA
- $71,000 - $77,000 a year
- Full-time
- CPR Certification
- Adults
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Unit Secretary / Intake Coordinator
Dialysis Clinic, Inc. —Sacramento, CA
- $24 - $28 an hour
- 8 hour shift
- Word processing
- High school diploma or GED
- Clinic
- Paid training
- Wellness program
Quick Apply
Guest Coordinator
Ulta Beauty, Inc. —Citrus Heights, CA
- $16.90 - $24.00 an hour
- Part-time
- High school diploma or GED
- Fair chance
- Computer skills
- Dental insurance
- Paid time off
Center Coordinator
Town Square —Folsom, CA
- Background check
- Mid-level
- Office
Marketing Assistant/Office Coordinator
Dannis Woliver Kelley —Sacramento, CA
- $24.00 - $30.85 an hour
- Overtime
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Profit sharing
- Paid holidays
Showroom Coordinator
Ferguson Enterprises, LLC —Sacramento, CA
- $15.00 - $29.19 an hour
- Full-time
- Microsoft Outlook
- Sales
- Residential
- Paid parental leave
- Health insurance
Scheduling Coordinator/Receptionist
Chirag R Vaid DDS —Sacramento, CA
- From $23 an hour
- Full-time
- Dental office
- Customer service
- High school diploma or GED
- Health savings account
- Health insurance
Quick Apply
3d
Administrative Coordinator
Fairwell Collective —Auburn, CA
- $18 - $24 an hour
- Part-time
- Customer service
- Office
- Administrative experience
- 401(k)
- Paid time off
Quick Apply
Program Coordinator, Executive Office
California School Boards Association —West Sacramento, CA
- $21.50 - $30.00 an hour
- 8 hour shift
- Hybrid work
- Word processing
- Writing skills
- English
- Travel reimbursement
- Health savings account
OPERATIONS COORDINATOR
Thunder Mountain Enterprises Inc —Sacramento, CA
- $23 - $27 an hour
- Full-time
- Background check
- Google Workspace
- Clean driving record
- Health insurance
- 401(k)
Quick Apply
Executive Office Coordinator
Towerpoint Wealth —Sacramento, CA
- $23 - $28 an hour
- Weekends as needed
- Mid-level
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
2d
PDS Admin III/Project Coordinator
AECOM —Sacramento, CA
- $26 - $41 an hour
- Full-time
- Microsoft Outlook
- Bachelor of Science
- Mid-level
- AD&D insurance
- Employee stock purchase plan
Front Desk Coordinator - Gold River, CA
The Joint Chiropractic —Gold River, CA
- $17 - $26 an hour
- Part-time
- High school diploma or GED
- Clinic
- Presentation skills
- Paid holidays
- Health insurance
Quick Apply
4d
Tax Administrative Coordinator
Gilbert CPAs —Sacramento, CA
- $27.75 - $37.75 an hour
- Full-time
- ERP systems
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
Service Coordinator
Komatsu America Corp. —Sacramento, CA
- $49,100 - $61,400 a year
- Mid-level
- Office
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
Executive Coordinator
California Indian Legal Services Inc —Sacramento, CA
- $28.43 - $33.72 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Travel reimbursement
- Paid jury duty
9d
Bi-lingual Administrative Customer Service Coordinator
Profloors —West Sacramento, CA
- $26 - $28 an hour
- Full-time
- Hybrid work
- Microsoft Word
- Spanish
- Clean driving record
- Health insurance
- Dental insurance
Quick Apply
5d
Wellness Coordinator
BlueStar Resort & Golf —Lincoln, CA
- $25 an hour
- Weekends as needed
- Computer literacy
- Merchandising
- High school diploma or GED
- Paid holidays
- Health insurance
2d
Front Desk Receptionist / Treatment Coordinator
Kids Dentist Plus —Sacramento, CA
- $18 - $22 an hour
- Full-time
- Bilingual
- Hospitality
- Dental office
- Paid training
- Health insurance
Quick Apply
9d

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Part-Time Administrative Support Coordinator

Safety Training Pros
Carmichael, CA

Quick Apply

Job Details

Part-time
$20 - $25 an hour

Benefits

Paid time off
401(k) matching
Flexible schedule
Paid sick time

Qualifications

Customer communication
Confidential information handling
Documentation tools
Productivity software
Standard operating procedures drafting

Full Job Description

Safety Training Pros is an established safety training company seeking a highly capable, detail-oriented Part-Time Administrative Support Coordinator.

The primary purpose of this position is to support the owner by taking ownership of assigned administrative and operational tasks, managing student and client processes, and reducing the amount of routine work that requires the owner’s direct involvement.

This role requires excellent judgment, professional communication, strong follow-through, confidentiality, and the ability to manage a wide range of tasks accurately. The right person will begin by completing clearly assigned work and, over time, will be expected to recognize recurring needs, take initiative, and work independently with minimal supervision.

About the Role

This is a hands-on administrative support position with varied responsibilities. Tasks may change from day to day based on business needs.

The successful candidate must be comfortable learning how the business operates, following established procedures, identifying missing steps, and creating clear written processes that can be repeated by others.

This position is best suited for someone who is highly organized, dependable, practical, and comfortable supporting a small-business owner directly.

Primary Responsibilities

Owner and Executive Support

Complete administrative and operational tasks assigned by the owner
Help the owner manage priorities, time, and follow-up items
Assist with calendar management and scheduling
Help organize projects, deadlines, and recurring responsibilities
Assist with practical use of AI tools for administrative and business tasks
Schedule candidate interviews and assist with updates to internal policies and procedures
Handle sensitive company, employee, client, and financial information with discretion

Student Registration and Course Administration

Manage the full administrative process for public class registrations, including:

Receive and review website registrations
Enter and track student information accurately
Confirm that required registration details are complete
Send course materials, instructions, reminders, and related communications
Maintain student registration records and class tracking documents
Create accurate student rosters for instructors
Process student certifications after course completion
Send post-course thank-you messages
Send review requests and other follow-up communications

Similar administrative support will be provided for business-to-business clients, including class rosters, client communications, training records, certifications, and follow-up.

Accounts Receivable, Accounts Payable, and Expense Tracking

Create and send client invoices
Track outstanding balances and payments
Follow up professionally on overdue invoices
Assist with accounts payable tracking
Maintain accurate records of business expenses
Organize receipts, invoices, and financial documentation
Help keep financial records current and easy to review

Instructor and Class Support

Post classes and work assignments in Connecteam
Notify instructors of upcoming assignments
Help coordinate instructor availability and class information
Prepare administrative materials for classes
Coordinate training supplies
Communicate changes, reminders, and class details to instructors

Inbox and Client Communication

Help manage the company email inbox
Respond to routine student and client questions using approved information and templates
Route messages requiring owner review
Track open items and follow up until they are resolved
Maintain a professional, responsive, and helpful communication style

Process and Procedure Documentation

Learn assigned tasks by reviewing instructions, examples, and existing practices
Identify the steps needed to complete each task accurately
Create written procedures, checklists, and templates
Update procedures when systems or responsibilities change
Organize process documents so they are clear and easy for another person to follow
Help reduce reliance on verbal instructions and owner memory

Systems and Technology

The company uses Microsoft Office, Google Workspace, Zoho CRM, webmail, Connecteam, website-registration systems, online certification systems, and other web-based tools.

Required Qualifications

Five or more years of administrative support experience
Strong attention to detail and a consistent record of accurate work
Excellent judgment and problem-solving ability
Strong organizational and time-management skills
Professional written and verbal communication
Ability to manage changing priorities and a wide range of tasks
Ability to work independently after training
Strong follow through
Experience creating written procedures, checklists, or process documentation
Strong working knowledge of Microsoft Office
Comfort learning new online systems
Ability to handle confidential information appropriately
Consistent weekly availability

Preferred Qualifications

Experience with Google Workspace
Experience with Zoho CRM or another customer relationship management system
Experience with basic invoicing, accounts receivable, or expense tracking
Experience supporting a small-business owner or senior leader
Familiarity with AI tools used for administrative or business work
Experience with Connecteam or another staff scheduling system

Schedule and Work Arrangement

W-2, non-exempt, part-time position
Expected to start at approximately 12 hours per week
Hours may increase up to approximately 24 hours per week based on performance, reliability, and business needs
Minimum work period of 4 days a week
A regular and consistent weekly schedule is required
The position will begin with approximately two-three days per week in the Carmichael office
After training and successful performance, the position may shift to a more hybrid schedule with approximately one to two office days per week and remote work for the remaining scheduled hours
Some scheduling flexibility is available, but dependable availability is required
No regular evening or weekend work is expected

Compensation and Benefits

$20–$25 per hour, based on experience and qualifications
Paid sick time
401(k) eligibility with company match after the applicable waiting period

What Success Looks Like

A successful Administrative Support Coordinator:

Completes work accurately and on time
Maintains organized records and clear task tracking
Communicates professionally with students, clients, instructors, and the owner
Protects confidential information
Follows tasks through to completion without repeated reminders
Spots missing information and resolves routine issues using sound judgment
Creates clear written procedures for recurring work
Requires less oversight as knowledge and responsibility increase
Frees the owner’s time by taking dependable ownership of assigned work

This Role May Be a Good Fit If You

Enjoy directly supporting a small-business owner
Prefer practical work with clear outcomes
Like organizing information, completing tasks, and improving processes
Are comfortable shifting between tasks
Take pride in accuracy, reliability, and follow-through
Are comfortable beginning with assigned tasks and taking more initiative over time
Value a consistent schedule while appreciating some flexibility

How to Apply

Please submit:

A current resume
Complete responses to all required Indeed screening questions

Applicants who do not complete the screening questions may not be considered.

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Benefits:

401(k) matching
Flexible schedule
Paid time off

Application Question(s):

Briefly describe your experience in an administrative or support role.
How many hours per week are you available, and during what general time blocks?
Why are you interested in a part-time role like this one?
Which tools have you used regularly? (Google Workspace, CRM, Microsoft, Schedule Manager)

Work Location: Hybrid remote in Carmichael, CA 95608

Quick Apply

Refine Your Search

administrative coordinator jobs in north highlands, ca

Part-Time Administrative Support Coordinator

Administrative Student Services Coordinator

Unit Secretary / Intake Coordinator

Guest Coordinator

Center Coordinator

Marketing Assistant/Office Coordinator

Showroom Coordinator

Scheduling Coordinator/Receptionist

Administrative Coordinator

Program Coordinator, Executive Office

OPERATIONS COORDINATOR

Executive Office Coordinator

PDS Admin III/Project Coordinator

Front Desk Coordinator - Gold River, CA

Tax Administrative Coordinator

Service Coordinator

Executive Coordinator

Bi-lingual Administrative Customer Service Coordinator

Wellness Coordinator

Front Desk Receptionist / Treatment Coordinator

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