Top 168 Administrative coordinator Jobs in North Miami, Fl

Intake, Scheduling & Administrative Coordinator
Children’s Behavior Therapy, INC. —Miramar, FL
- $22 - $25 an hour
- Full-time
- Hybrid work
- Background check
- Spanish
- Google Workspace
- Paid training
- Dental insurance
Quick Apply
11d
ABA Administrative & Operations Coordinator
Kiddo's Behavior Therapy LLC —Miami, FL
- $24 an hour
- Full-time
- Bilingual
- Background check
- Spanish
Quick Apply
1d
Coordinator Administrative Services - 530686
Florida International University —Miami, FL
- $40,000 - $45,000 a year
- 8 hour shift
- Microsoft Word
- Microsoft Excel
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Medical Receptionist & Workflow Coordinator
Confidential —Miami, FL
- $720 - $800 a week
- Full-time
- Mid-level
- Clinic
- Organizational skills
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6d
Bilingual Dental Front Desk Coordinator
Miami Dentist & Implants - Beacon Dental —Hallandale Beach, FL
- $16 - $26 an hour
- Part-time
- Background check
- Spanish
- Dental office
- Dental insurance
- Paid time off
Quick Apply
1d
Dental Receptionist/Manager/Insurance Coordinator ( Experienced Only)
Premiere Dental Care —Miami, FL
- Part-time
- Background check
- Private practice
- Spanish
Quick Apply
Administrative Coordinator - Fleet
City of Sunny Isles Beach —Sunny Isles Beach, FL
- $47,684.43 - $78,202.47 a year
- Full-time
- Writing skills
- Basic math
- English
- AD&D insurance
- Disability insurance
1d
Senior Coordinator Administrative Services - Office of the Controller
Florida International University —Miami, FL
- $55,000 - $63,500 a year
- Online Application
- Background check
- Microsoft Outlook
- Computer literacy
Administrative Coordinator I - 993981
Nova Southeastern University —Fort Lauderdale, FL
- Weekends as needed
- Background check
- Microsoft Outlook
- Word processing
- Health insurance
- Dental insurance
Administrative Coordinator
Ascend —Miami, FL
- $26 - $28 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator I - 996320
Nova Southeastern University —Fort Lauderdale, FL
- Full-time
- Background check
- Microsoft Outlook
- Word processing
- Health insurance
- Dental insurance
Coordinator Administrative Services - Department of Custodial Services
Florida International University —Miami, FL
- $40,000 - $43,000 a year
- Online Application
- Inventory management
- Mid-level
- Office
Office Coordinator
Esteem Braces & Aligners —Miami, FL
- $24 - $35 an hour
- Part-time
- Dental office
- HIPAA
- Mid-level
- Health insurance
- 401(k)
Quick Apply
Administrative Assistant/Coordinator - Onsite in Miami (contract)
Hilton —Miami, FL
- Contract
- Spanish
- Writing skills
- English
5d
Administrative Coordinator - Club Operations
Pier Sixty Six —Fort Lauderdale, FL
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Administrative Coordinator I - 991661
Nova Southeastern University —Fort Lauderdale, FL
- Weekends as needed
- Background check
- Microsoft Outlook
- Word processing
- Health insurance
- Dental insurance
Front Desk Coordinator
Cano Health —North Miami, FL
- Full-time
- BLS Certification
- English
- High school diploma or GED
Quick Apply
Office Coordinator NCPS - Hialeah (Full Time, Days)
Nicklaus Children's Hospital —Hialeah, FL
- Full-time
- Microsoft Outlook
- Writing skills
- Mid-level
3d
Business Administration Coordinator
Citieffe inc —Weston, FL
- $60,000 - $100,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Inventory management
Quick Apply
10d
Executive Coordinator, Strategy & Operations
Chen Medical Associates —Miami, FL
- $91,165 - $130,235 a year
- Full-time
- Microsoft Outlook
- Writing skills
- Basic math
- Opportunities for advancement

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Intake, Scheduling & Administrative Coordinator

Children’s Behavior Therapy, INC. -
Miramar, FL

Quick Apply

Job Details

Full-time
$22 - $25 an hour
11 days ago

Benefits

Paid training
Dental insurance
Paid time off
Employee assistance program
Vision insurance
Employee discount
Opportunities for advancement

Qualifications

Customer follow-ups
Spanish
Google Workspace
Patient scheduling systems
Medical office management
Interpersonal skills
Phone communication
Workflow management (operations management method)
Client rapport building
Practice management software
English
Administrative experience
Records management
Attention to detail
Working with families
Productivity software
Documentation Handling
Patient scheduling via phone
Office phone management
Time management

Full Job Description

Job Title: Intake, Scheduling & Administrative Coordinator

Location: Hybrid – Miramar, FL (Serving Broward & Miami-Dade)
Position Type: Full-Time (40 hours/week during training)
Compensation: $22–$25/hour, depending on experience

About the Role

We are seeking a highly organized, proactive, and dependable Intake, Scheduling & Administrative Coordinator to support the daily administrative and operational functions of our growing Applied Behavior Analysis (ABA) practice.

This is a dynamic, fast-paced role that requires exceptional organization, multitasking, responsiveness, and the ability to manage multiple priorities while maintaining accuracy and excellent customer service.

This role combines client intake, scheduling coordination, administrative operations, and workflow management to ensure services are delivered efficiently and families receive exceptional support. The ideal candidate thrives in a busy environment, enjoys keeping multiple moving pieces organized, communicates effectively with families and staff, and takes ownership of tasks from start to finish with minimal supervision.

Key Responsibilities

Coordinate the intake process from initial referral through the start of services, ensuring all scheduling, documentation, approvals, and operational requirements are completed efficiently.
Manage intake calls, referrals, follow-ups, and communication with prospective families.
Verify insurance benefits and communicate patient financial responsibility before services begin.
Coordinate initial assessments, provider schedules, and service start dates.
Coordinate therapy sessions across home, school, clinic, and community settings while balancing therapist availability, family preferences, and client needs.
Collaborate with referral sources, physicians, school administrators, families, and other community partners to obtain required approvals, documentation, and coordination needed to initiate services without delay.
Schedule and reschedule therapy sessions while maintaining accurate and organized calendars.
Manage a high volume of phone calls, emails, scheduling requests, and follow-up communications throughout the day.
Maintain consistent communication with staff regarding schedules, updates, and changes.
Track staff attendance and maintain accurate records of availability and coverage needs.
Monitor required staff trainings, credentialing, and compliance deadlines.
Maintain and update internal tracking systems, scheduling platforms, and operational records.
Send reminders and follow-ups related to scheduling, documentation, and compliance requirements.
Identify scheduling conflicts, gaps, or coverage needs and assist in resolving them proactively.
Prioritize multiple competing tasks while maintaining accuracy, organization, and timely follow-through.
Ensure administrative tasks are completed accurately and within expected timeframes.
Support leadership with administrative and operational priorities to maintain continuity of services.
Perform additional administrative and operational duties as assigned to support the needs of the organization and ensure continuity of services.
Faxing, emailing and obtaining electronic signatures required.
Oversee therapist attendance, recognize attendance patterns and enforce agency policies to decrease excessive absences.

Qualifications

Minimum 2–3 years of administrative, intake, scheduling, coordination, or healthcare office experience.
Experience working in a fast-paced, high-volume environment with potential interruptions and changing priorities.
Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
Demonstrated ability to multitask while maintaining accuracy, professionalism, and attention to detail.
Ability to work independently and consistently follow through without constant supervision.
Excellent verbal and written communication skills.
Comfortable making outbound calls and re-engaging prospective families.
Experience handling scheduling changes, follow-ups, and competing priorities throughout the day.
Detail-oriented with the ability to maintain accurate records and track multiple workflows simultaneously.
Proficient with Google Workspace and comfortable learning scheduling, workflow, and practice management systems.
Friendly, professional, and approachable with the ability to build rapport with families, staff, referral sources, and community partners.

Preferred Qualifications

Experience in an ABA, pediatric, behavioral health, medical, or therapy practice.
Experience with insurance verification and communicating patient financial responsibility.
Familiarity with intake workflows, scheduling systems, authorizations, or healthcare operations.
Experience tracking credentialing, compliance, or staff training requirements.
Experience collaborating with other professionals.
Bilingual (English/Spanish) required.

What Success Looks Like

Families move efficiently from referral to the start of services with minimal delays.
Pending intake documentation is quickly obtained from families and doctor's offices.
Therapy schedules are accurate, organized, and maintained across multiple service settings.
Staff, families, referral sources, and community partners receive timely, professional communication and follow-through.
Administrative tasks are completed accurately and on time with minimal supervision.
Multiple priorities are managed effectively while maintaining a high level of organization and customer service.
Daily operations run smoothly despite changing priorities and a fast-paced workload.

Reporting Structure

Reports directly to the Intake Supervisor for day-to-day responsibilities.
Works closely with the VP of Operations on administrative and operational priorities.
Collaborates with leadership to support organizational goals and ensure continuity of services.

Location & Schedule

Hybrid position based in Miramar, Florida
In Office: Tuesday & Thursday
Remote: Monday, Wednesday & Friday
Standard business hours: 9:00 AM – 5:00 PM
Please note: This position may require additional office days as needed and may transition to a fully in-office role in the future based on business needs. Applicants must be comfortable with this possibility.

This role requires consistent availability, responsiveness, and the ability to effectively manage responsibilities in both in-office and remote settings.

Pay: $22.00 - $25.00 per hour

Benefits:

Dental insurance
Employee assistance program
Employee discount
Opportunities for advancement
Paid time off
Paid training
Vision insurance

Work Location: Hybrid remote in Miramar, FL 33023

Quick Apply

Refine Your Search

administrative coordinator jobs in north miami, fl

Intake, Scheduling & Administrative Coordinator

ABA Administrative & Operations Coordinator

Coordinator Administrative Services - 530686

Medical Receptionist & Workflow Coordinator

Bilingual Dental Front Desk Coordinator

Dental Receptionist/Manager/Insurance Coordinator ( Experienced Only)

Administrative Coordinator - Fleet

Senior Coordinator Administrative Services - Office of the Controller

Administrative Coordinator I - 993981

Administrative Coordinator

Administrative Coordinator I - 996320

Coordinator Administrative Services - Department of Custodial Services

Office Coordinator

Administrative Assistant/Coordinator - Onsite in Miami (contract)

Administrative Coordinator - Club Operations

Administrative Coordinator I - 991661

Front Desk Coordinator

Office Coordinator NCPS - Hialeah (Full Time, Days)

Business Administration Coordinator

Executive Coordinator, Strategy & Operations

I want to receive the latest job alert for administrative coordinator in north miami, fl

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