Top 8 Bookkeepers Jobs in Northampton, Ma

Financial & Administrative Associate
FALCON HOTEL CORP —Springfield, MA
- $24 - $28 an hour
- Full-time
- Mid-level
- Office
- Hotel
12d

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Financial & Administrative Associate

FALCON HOTEL CORP -
Springfield, MA

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Job Details

Full-time
$24 - $28 an hour
12 days ago

Qualifications

Customer communication

Full Job Description

Role Overview:

Falcon Hotel Corp. is seeking a highly organized, detail-oriented and dependable individual to join our finance team and support our operations team. In this on-site role, you will support the day-to-day accounting and administrative functions across all company entities, contributing to the accuracy and efficiency of our operations.

Key Responsibilities:

Accounting & Bookkeeping:

Revenue Audit: Reconcile daily point-of-sale (POS) and property management system (PMS) reports, verifying cash, credit card, and room charge transactions.
Cash Handling: Perform bank audits, assist with due backs to banks and train individuals as needed.
Accounts Payable (AP): Process vendor invoices, match purchase orders, and prepare weekly check runs. Work with vendors to reconcile statements.
Accounts Receivable (AR): Assist with Direct bill application follow up, invoicing for group bookings, corporate events, direct bills and office tenants.
Collections: Follow up on outstanding receivable balances.
Deposits: Receive checks and prepare deposit slips. Record all deposits into the accounting system.
Inventory Tracking: Assist food and beverage and housekeeping managers with monthly inventory counts and reconcile variances. Work with operations to identify pricing changes.
Reconciliations: Perform various account reconciliations.
Financial Reporting: Assist the Director(s) of Finance in preparing month-end close and other reports.
Projects: Perform special projects as requested by Management.

Administrative Support:

Office Management: Maintain organized filing systems (digital and physical), order office and operational supplies, and manage vendor/supplier correspondence.
Guest & Client Communication: Assist with answering phones and responding to email inquiries.
Mail: Sort and distribute internal and external mail related to all departments.
General Support: Provide ad-hoc administrative assistance to Management and department heads as needed.

Qualifications & Skills:

Experience: 1–3 years of bookkeeping or accounting experience; previous work in the hospitality, hotel, or restaurant industry is strongly preferred.
Tech Savviness: Proficiency with Microsoft excel, accounting software and POS/PMS systems (e.g., Toast, Micros, Lightspeed).
Confidentiality: Ability to maintain strict confidentiality and handle sensitive information with discretion.
Organization: Exceptional attention to detail and organizational skills with the ability to multitask in a fast-paced environment.
Communication: Strong verbal and written communication skills; professional demeanor when handling guest or vendor inquiries.
Continuous Improvement: Strong willingness to learn, able to adapt to new responsibilities, and resolve issues through effective troubleshooting

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bookkeepers jobs in northampton, ma

Financial & Administrative Associate

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