Top 169 Visitor services associate Jobs in Notre Dame, In

Front Office Coordinator & Marketing Assistant
The Irish Group —South Bend, IN
- $40,000 - $50,000 a year
- Full-time
- Background check
- Google Workspace
- Office
- Paid holidays
- 401(k)
Quick Apply
Visitor Services Associate
The History Museum —South Bend, IN
- $15 an hour
- 8 hour shift
- Merchandising
- Public speaking
- Driver's License
- Paid holidays
- Health insurance
Quick Apply
Facilities Office Coordinator (Facility Operations Coordinator)
Indiana University —South Bend, IN
- $36,400 - $41,600 a year
- Full-time
- Microsoft Outlook
- Mid-level
- High school diploma or GED
- Paid parental leave
- Health savings account
Switchboard Operator
Saint Joseph Health System —Mishawaka, IN
- Part-time
- High school diploma or GED
- Analysis skills
- Entry level
Commercial Maintenance Technician
Holladay Properties —South Bend, IN
- $22 - $26 an hour
- 8 hour shift
- Background check
- Computer literacy
- Writing skills
- Health savings account
- Health insurance
Quick Apply
Registered Nurse (RN), Intermediate Care Center, Full-Time, Nights
Beacon Health System —Elkhart, IN
- Full-time
- Nursing
- RN License
- Bachelor of Science
- 403(b) matching
- Health insurance
Quick Apply
Registered Nurse (RN ) ERT- Surgery- Part-Time- Evenings
Beacon Health System —Elkhart, IN
- 8 hour shift
- CPR Certification
- Nursing
- Surgery
- 403(b) matching
- Health insurance
Quick Apply
THCE Biomedical Equipment Technician II
Trinity Health —Plymouth, IN
- Full-time
- Anatomy knowledge
- Hospital
- Mid-level
Quick Apply
Resident Service Coordinator - Trinity Tower
Trinity Health Senior Communities —South Bend, IN
- Full-time
- Research
- Mid-level
- Office
3d
Lobby Associate
Afdent MSO LLC —Mishawaka, IN
- Full-time
- Dental office
- OSHA
- HIPAA
Quick Apply
10d
Patient Sitter (MHO)
Beacon Health System —South Bend, IN
- Overtime
- Nursing
- Ability to walk for extended periods
- Computer literacy
Quick Apply
Resident Care Associate
Ellipsis South Bend MC Opco —South Bend, IN
- English
- High school diploma or GED
- Pre-employment physical examination
Quick Apply
Administrative Coordinator - Surgical Services
Beacon Health System —South Bend, IN
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Surgery
- 403(b) matching
- Health insurance
Crisis Support Staff Part time Fri. & Sat. 10pm-6am
YWCA North Central Indiana —Elkhart, IN
- Part-time
- Serving
- Office
- High school diploma or GED
Quick Apply
Nutritional Svcs Rep
Beacon Health System —South Bend, IN
- Overtime
- Word processing
- Computer literacy
- Writing skills
Admin Assist Epworth MHO
Beacon Health System —South Bend, IN
- Overtime
- Hospital
- Computer literacy
- BLS Certification
Admin Assist Clinical Supp MHO
Beacon Health System —South Bend, IN
- Overtime
- 5 years
- Word processing
- Computer literacy
Temporary | Duncan Student Center Retail Associate
University of Notre Dame —Notre Dame, IN
- $17.50 an hour
- Contract
- University
- Quick service & fast food restaurant
- Leadership
Quick Apply
Imaging Clerical Rep (MHO)
Beacon Health System —South Bend, IN
- Overtime
- Anatomy knowledge
- Hospital
- Writing skills
- On-the-job training
Quick Apply
Imaging Clerical Rep, Part-Time, Days
Beacon Health System —Elkhart, IN
- Overtime
- Anatomy knowledge
- Hospital
- Writing skills
- On-the-job training

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Front Office Coordinator & Marketing Assistant

The Irish Group
South Bend, IN

Quick Apply

Job Details

Full-time
$40,000 - $50,000 a year

Benefits

Paid holidays
401(k)
Paid time off
Employee discount
Opportunities for advancement

Qualifications

Teamwork
Executive administrative support
Attention to detail
Marketing operations
Time management

Full Job Description

Front Office Coordinator & Marketing AssistantJoin the Irish Group Family

At The Irish Group, we believe business is about people first. As a family-owned and growing organization, we are committed to creating a workplace where employees feel appreciated, supported, and empowered to succeed. We care about our team members not only as employees, but as people, and we understand that when our team thrives, our company thrives.

We're seeking a highly organized and creative Front Office Coordinator & Marketing Assistant to help support our daily operations and marketing initiatives. This is an exciting opportunity for someone who enjoys variety, takes pride in helping others, and wants to play an important role in a growing company.

Our culture is collaborative, energetic, and engaging. We enjoy celebrating wins, giving back to our community, participating in spirit days and team events, and creating an environment where people genuinely enjoy working together. No two days are exactly alike, and there are always opportunities to learn, contribute, and grow.

If you're looking for a career with a company that values relationships, encourages professional development, and recognizes the importance of family, we'd love to hear from you.

Position Summary

The Front Office Coordinator & Marketing Assistant serves as the first impression of The Irish Group, creating a welcoming, professional, and positive experience for clients, visitors, employees, and community partners. As the face of our organization, this individual brings warmth, energy, and exceptional customer service to every interaction while supporting office operations and marketing initiatives that strengthen our brand and community presence.

The ideal candidate is a people person who enjoys helping others, building relationships, and creating memorable experiences. They are highly organized, detail-oriented, and proactive, with the ability to anticipate needs, think critically, and confidently manage multiple priorities in a fast-paced environment. They are someone who notices what needs to be done before being asked and takes pride in creating exceptional experiences for everyone they encounter.

This role is perfect for someone who enjoys variety in their workday, takes pride in being the person others can count on, and wants to make a meaningful impact as part of a collaborative and growing team.

Reports To: Human Resources & Office Manager (Front Office Coordination) and Marketing Director (Marketing Support)

Responsibilities

Key responsibilities include, but are not limited to, the following:

Front Office Coordinator Duties

Answer and direct phone calls and emails
Warmly welcome visitors to our offices, ensuring they are offered water, coffee, and/or snacks
Help maintain clean, organized, and welcoming front office and common areas
Oversee the conference room schedules
Retrieve, process, sort, and distribute daily mail and deliveries
Assist with office management activities such as restocking supplies as needed
Maintain electronic and paper filing systems
Assist with data entry and record management
Support special projects and company events
Provide general administrative support to leadership and staff, with special focus on marketing and office administration
Additional duties as assigned

Marketing Duties

Assist with creating marketing media content (could include creating flyers, newsletters, and promotional materials).
Assist with printing and assembling marketing materials
Assist with email marketing campaigns
Assist with social media posting
Update company websites with new data, images, and/or blog posts as directed
Assist with marketing events, open houses, sponsorships, and community outreach activities
Assist with customer experience, including closing and welcome gifts for clients
Assist with collecting client surveys and reviews
Help maintain brand consistency across all communications
Additional duties as assigned

Qualifications

Associate's degree preferred; equivalent experience considered
2+ years of administrative, office support, or marketing experience preferred
Strong written and verbal communication skills
Excellent organizational and time-management abilities
Proficiency with Google Workspace and Google Drive
Experience with social media platforms and digital marketing tools
Graphic design experience using Canva, Adobe Creative Suite, or similar platforms is a plus
Comfortable using or learning tools such as CRM systems, email marketing platforms, and website content management systems.
Ability to manage multiple projects and deadlines
Ability to maintain confidentiality when handling client, employee, and company information
Professional and welcoming demeanor and superior customer service skills
Natural hospitality mindset with the ability to make guests, clients, and team members feel welcomed and valued

What We Offer

Competitive pay based on experience
Paid time off and holidays
401(k) and employee discount program
Professional development opportunities
Supportive and collaborative team environment
Opportunity to contribute to meaningful projects and company growth
Opportunity for professional growth and advancement within a growing organization

Schedule

Full-Time | Monday–Friday, 9:00 AM - 5:00 PM

Pay

$45,000 - $50,000 annually

Pay: $40,000.00 - $50,000.00 per year

Benefits:

401(k)
Employee discount
Paid time off

Application Question(s):

Do you have 2 or more years marketing experience?

Work Location: In person

Quick Apply

Refine Your Search

visitor services associate jobs in notre dame, in

Front Office Coordinator & Marketing Assistant

Visitor Services Associate

Facilities Office Coordinator (Facility Operations Coordinator)

Switchboard Operator

Commercial Maintenance Technician

Registered Nurse (RN), Intermediate Care Center, Full-Time, Nights

Registered Nurse (RN ) ERT- Surgery- Part-Time- Evenings

THCE Biomedical Equipment Technician II

Resident Service Coordinator - Trinity Tower

Lobby Associate

Patient Sitter (MHO)

Resident Care Associate

Administrative Coordinator - Surgical Services

Crisis Support Staff Part time Fri. & Sat. 10pm-6am

Nutritional Svcs Rep

Admin Assist Epworth MHO

Admin Assist Clinical Supp MHO

Temporary | Duncan Student Center Retail Associate

Imaging Clerical Rep (MHO)

Imaging Clerical Rep, Part-Time, Days

I want to receive the latest job alert for visitor services associate in notre dame, in

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