Top 1 Administrative services manager Jobs in Notre Dame In

Elkhart Member Services Lead
Boys & Girls Clubs of Elkhart County —Elkhart, IN
- $14.55 - $16.75 an hour
- Part-time
- Bilingual
- Microsoft Word
- 18 years or older
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Elkhart Member Services Lead

Boys & Girls Clubs of Elkhart County -
Elkhart, IN

Quick Apply

Job Details

Part-time
$14.55 - $16.75 an hour

Qualifications

Microsoft Word
Customer communication
Confidential information handling
Microsoft Excel
Administrative experience
High school diploma or GED

Full Job Description

Elkhart Member Services Lead

Are you wanting to make a difference, impact local youth, and have the best job ever? Looking for more than a career? Are you searching for a mission where you Inspire and Empower all young people to reach their full potential? If building a strong community is your passion OUR team is for you!

Job Summary:
The Member Services Lead is accountable for managing membership administration, daily check-in and check-out processes, and serving as a welcoming, professional point of contact for members, families, and visitors. This role ensures safety, compliance, and accurate data management while supporting a positive and organized Club environment.

Hours & Schedule

Part-time position, 27.5 hours per week
Monday through Friday 12:30pm-6:00pm

Duties & Responsibilities:
Membership Administration

Enter, update, and maintain accurate membership data in designated data systems.
Process membership registrations, renewals, and fees in accordance with policies and procedures.
Ensure required documentation and permissions are complete and properly stored.
Support membership reporting needs in collaboration with Club Services leadership.

Check-in & Check-out Management

Manage daily member check-in and check-out procedures accurately and efficiently.
Safeguard member belongings during the check-in process.
Ensure consistent application of sign-in, sign-out, and verification procedures.
Communicate attendance or check-out concerns promptly to appropriate staff.

Visitor & Parent Relations

Serve as the first point of contact for parents, caregivers, visitors, and partners entering the Club.
Provide accurate information about Club programs, policies, and procedures.
Maintain a friendly, respectful, and professional presence at the front desk.
Escalate concerns or issues to leadership as appropriate.
Answer and appropriately route telephone calls.

Safety & Compliance

Ensure only authorized members, staff, and approved visitors access Club spaces.
Enforce visitor sign-in, escort, and identification procedures consistently.
Monitor compliance with safety policies related to suspended members, barred visitors, and access control.
Report safety concerns, incidents, or policy violations promptly.

Reporting & Documentation

Generate and support reports related to attendance, membership, and grant compliance.
Ensure timely and accurate data entry to support organizational reporting needs.
Maintain confidentiality and data privacy standards at all times.

Required Qualifications:

High school diploma or GED required.
Must be at least 18 years old.
Bilingual Preferred
Minimum of one year of experience in an administrative or customer service role, preferably in a youth-serving environment
Strong organizational skills with the ability to multitask.
Proficiency in Microsoft Word and Excel, ability to learn data systems.
Strong written and verbal communication skills.
Ability to maintain confidentiality and exercise sound judgment.
Ability to meet the physical demands of the role, including lifting up to 20 lbs and extended periods of standing or sitting.

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