Top 18 Medical scheduler Jobs in Nottingham, Md

Administrative Assistant
Touching Angels Healthcare —Ellicott City, MD
- $42,000 - $52,000 a year
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
Mental Health Administrative Assistant- Full- Time
Well Life Counseling and Consulting, LLC —Nottingham, MD
- $20 - $25 an hour
- Full-time
- Private practice
- Pass drug screening
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
SURGERY SCHEDULING COORDINATOR
StrideCare —Lutherville, MD
- Computer literacy
- Office
- High school diploma or GED
Quick Apply
5d
Administrative Assistant
Mercy Medical Center —Glen Burnie, MD
- $21.98 - $36.27 an hour
- Full-time
- Hospital
- Clinic
- Epic
- 403(b) matching
- Paid holidays
Clinical Administrative Assistant
Agape Mental Health Services Llc —Parkville, MD
- $20 - $25 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- 401(k) matching
- Opportunities for advancement
Quick Apply
Administrative Assistant/Front Desk- Health Care (Rosedale)
Thrive Behavioral Health, LLC —Rosedale, MD
- From $19 an hour
- Full-time
- Spanish
- Adults
- English
- Health savings account
- Health insurance
Quick Apply
Appointment Scheduler
The Centers for Advanced Orthopaedics LL —Baltimore, MD
- English
- Mid-level
- High school diploma or GED
Quick Apply
8d
Administrative Assistant I, Outpatient Mental Health Center
Sheppard Pratt —Timonium, MD
- $18.50 an hour
- High school diploma or GED
- Clinic
- Business Administration
- 403(b) matching
- Mileage reimbursement
Quick Apply
Surgery Scheduler/Receptionist
Plastic Surgery, P.A. —Ellicott City, MD
- $20 - $23 an hour
- Part-time
- Surgery
- In-person
- Communication skills
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2d
Clinical Administrative Assistant - VMBH Fallstaff
Catholic Charities of Baltimore —Baltimore, MD
- $20.60 an hour
- Writing skills
- Adults
- Mid-level
- Paid parental leave
- Paid holidays
Quick Apply
Scheduling Coordinator, Primary Care
University of Maryland Medical System —Millersville, MD
- Full-time
- Computer literacy
- Primary Care
- High school diploma or GED
Administrative Assistant/ Rehabilitation Specialist
Sheppard Pratt —Towson, MD
- $19.57 an hour
- Nights as needed
- Experience working with individuals with disabilities
- Adults
- Residential
- 403(b) matching
- Mileage reimbursement
Quick Apply
12d
Dental Hygienist – PRN | $65–$70/Hour | Same-Day Pay | Flexible Scheduling
StaffHealth —Parkville, MD
- $65 - $70 an hour
- Temporary
- Background check
- CPR Certification
- Dental office
Quick Apply
Part-time Administrative Assistant
A Step To Wellness —Millersville, MD
- Part-time
- Hybrid work
- Medical office experience
- HIPAA
- Organizational skills
Quick Apply
14h
Administrative Assistant/Front Desk- Health Care
Thrive Behavioral Health, LLC —Millersville, MD
- $19 an hour
- Bilingual
- CPR Certification
- Master of Social Work
- Paid holidays
- Paid time off
Quick Apply

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Administrative Assistant

Touching Angels Healthcare -
Ellicott City, MD

Quick Apply

Job Details

Full-time
$42,000 - $52,000 a year

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Employee discount
Flexible schedule
Life insurance
Retirement plan

Qualifications

Document review (document control)
Microsoft Excel
Microsoft Outlook
Maintaining patient confidentiality
Filing
Administrative experience
High school diploma or GED
Clinical data entry
Microsoft Teams
Documentation review
Quality data entry
Customer data entry

Full Job Description

About Touching Angels Healthcare

Touching Angels Healthcare is a Residential Service Agency licensed by the Maryland Department of Health (RSA License No. R2608), serving clients throughout the Baltimore metropolitan region. We provide person-centered home care rooted in integrity, personal relationships, and quality service. Our mission is to help every client live with dignity in the place they call home.

About the Role

Touching Angels Healthcare is hiring an Administrative Assistant to anchor our front office in Ellicott City.

The Administrative Assistant is the first point of contact for our clients, caregivers, referral partners, and visitors. You will own the day-to-day operation of our reception function, maintain accurate records across our operational systems, and provide administrative support across our Operations, Intake, Care Coordination, and Human Resources departments.

This is a detail-driven role in a regulated healthcare environment. The records you maintain are subject to state review, so accuracy and confidentiality matter every single day.

This position is also the entry point into our Administrative Track, a defined three-level career path with published advancement criteria.

What You Will

Do Front Desk and Communications (25%)

Answer, screen, and route calls on a multi-line phone system
Greet and direct clients, caregivers, vendors, and visitors
Monitor the general agency inbox and route correspondence daily
Process incoming and outgoing mail, faxes, and scanned documents
Maintain reception area presentation and supply levels

Client and Caregiver Service Support (20%)

Complete scheduled follow-up care calls and caregiver check-in calls
Update client and caregiver contact information across all systems
Log routine inquiries and escalate clinical and scheduling matters to Care Coordination

Systems Data Entry and Records (15%)

Enter and categorize call logs with accurate tagging and detailed notes
Upload clinical and eligibility documentation to the correct record
Maintain data accuracy across our operational platforms
Scan and file documents in accordance with our records retention schedule

Document Control and Compliance Support (15%)

Prepare, assemble, and distribute administrative document packets
Track onboarding and compliance documentation completion status
Prepare documents for electronic signature and monitor completion

Manual Time Request Processing (15%)

Process and submit Manual Time Requests (MTRs) in the Maryland LTSS system as a primary and recurring responsibility of this role
Compile and verify the source records supporting each MTR before the request is advanced
Submit prepared MTRs in LTSS within the established timeframe, only where a verified source record supports the service time claimed
Confirm the service was preauthorized in the participant plan of service before submitting, and escalate rather than submit if it was not
Escalate any MTR where the source record is missing, incomplete, or inconsistent rather than submitting the request
Maintain a record of each MTR prepared and submitted, the supporting documentation relied upon, and the submission outcome

Cross-Departmental Administrative Support (10%)

Receive completed clinical assessments from RN Case Managers and perform an administrative completeness review before accepting them
Verify required signature, credential designation, date, completion of all required sections, legibility, and consistent client identifiers
This review is administrative only and does not extend to clinical content, assessment findings, or clinical judgment
Record documented acknowledgment of receipt for each accepted assessment
Return any assessment with a missing signature, missing or incorrect date, incomplete section, or illegible entry to the submitting RN with the specific deficiency identified
Escalate assessments not corrected within the established timeframe to the Operations Manager
Provide scheduling and meeting coordination support
Order and track office supplies
Provide administrative backup coverage during planned absences

What We Are Looking For

Required

High school diploma or equivalent
Minimum one (1) year of administrative, receptionist, or customer service experience in a professional office environment
Proficiency with Microsoft 365, including Outlook, Word, Excel, and Teams
Accurate data entry with strong attention to detail
Professional verbal and written communication skills
Ability to maintain strict confidentiality
Satisfactory Maryland CJIS criminal background check clearance prior to start date
Clearance against the HHS-OIG List of Excluded Individuals and Entities
Legally authorized to work in the United States
Ability to review documents for completeness, signatures, and dates without interpreting clinical content
Willingness to complete agency training on Manual Time Request (MTR) preparation and serve as backup capacity for that function

Preferred

Prior experience in home care, home health, or another healthcare setting
Experience reviewing or processing clinical documentation for completeness
Familiarity with AxisCare, Paychex, Relias, Egnyte, LTSS, or comparable platforms
Working knowledge of HIPAA privacy requirements
Experience supporting a multi-department office
Bilingual capability

Important to Know

This is an onsite position. Touching Angels Healthcare does not offer remote or hybrid arrangements for this role.

Employment is contingent on satisfactory completion of a Maryland CJIS criminal background check and all pre-employment requirements. All required training must be completed within seven (7) days of your confirmed start date.

We are also accepting applications at the Administrative Coordinator level (Level 2 of this track, posted separately). Applicants who exceed the requirements above are encouraged to review that posting.

How to Apply

Submit your resume through this Indeed posting. Applications are reviewed on a rolling basis, and we are moving quickly to fill this position.

Equal Opportunity Employment

Touching Angels Healthcare is an Equal Opportunity Employer. We do not discriminate on the basis of age, color, sex, sexual orientation, physical or mental disability, national origin, race, religion, gender identity, ancestry, medical condition, marital status, veteran status, or any other classification protected by applicable local, state, or federal law.

Pay: $42,000.00 - $52,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Flexible schedule
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

medical scheduler jobs in nottingham, md

Administrative Assistant

Mental Health Administrative Assistant- Full- Time

SURGERY SCHEDULING COORDINATOR

Administrative Assistant

Clinical Administrative Assistant

Administrative Assistant/Front Desk- Health Care (Rosedale)

Appointment Scheduler

Administrative Assistant I, Outpatient Mental Health Center

Surgery Scheduler/Receptionist

Clinical Administrative Assistant - VMBH Fallstaff

Scheduling Coordinator, Primary Care

Administrative Assistant/ Rehabilitation Specialist

Dental Hygienist – PRN | $65–$70/Hour | Same-Day Pay | Flexible Scheduling

Part-time Administrative Assistant

Administrative Assistant/Front Desk- Health Care

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