Top 64 Accounts payable specialist Jobs in Novato Ca

ACCOUNTS PAYABLE/RECEIVABLE SPECIALIST
BUCKELEW PROGRAMS —Novato, CA
- $28 - $32 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Continuing education credits
- Disability insurance
Payroll Manager and Human Resources
Nelson Connects —Sebastopol, CA
- $70,000 - $90,000 a year
- Full-time
- Mid-level
- Office
- Continuous improvement
- Commuter assistance
- Health savings account
Quick Apply
Accounts Payable Specialist
Terawatt Infrastructure —San Francisco, CA
- $80,000 - $92,000 a year
- Full-time
- Hybrid work
- Mid-level
- Continuous improvement
- 2 years
5d
Accounts Payable Rep, Finance, Full-Time, Days
MarinHealth Medical Center —San Rafael, CA
- $27.44 - $41.15 an hour
- 8 hour shift
- Hospital
- Customer service
- Word processing
Quick Apply
HR Payroll Specialist
BIRKENSTOCK —Novato, CA
- $30 - $36 an hour
- Overtime
- Hybrid work
- Customer service
- Research
- Mid-level
- Paid parental leave
- Health savings account
Quick Apply
5d
Accounts Payable Specialist
Council on Aging —Santa Rosa, CA
- $27 - $32 an hour
- Full-time
- Google Workspace
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Accounts Payable Specialist
Cline Family Cellars —Sonoma, CA
- $27 - $33 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Paid holidays
- Health insurance
Accounts Payable Manager
Whatnot —San Francisco, CA
- $140,000 - $180,000 a year
- Full-time
- Remote
- CPA
- 5 years
- Finance
- Paid parental leave
- Health insurance
OFFICE TECHNICIAN (TYPING)
CDCR - San Quentin State Prison —Marin County, CA
- $3,273 - $4,794 a month
- Full-time
- Current TB test
- Office
- Fingerprint clearance
12d
AP Senior Associate
FluidStack —San Francisco, CA
- $120,000 - $140,000 a year
- Email
- CPA
- Mid-level
- Office
- Dental insurance
- Paid time off
Payroll Analyst
Whatnot —San Francisco, CA
- $95,000 - $105,000 a year
- Full-time
- Remote
- 5 years
- Mid-level
- Paid parental leave
- Health insurance
AP Accountant
BeneFit Cosmetics —San Francisco, CA
- $26.44 - $38.46 an hour
- Full-time
- Hybrid work
- ERP systems
- Mid-level
- Office
- Disability insurance
- Health insurance
14d
Junior Accountant
InfluxData —San Francisco, CA
- $47,000 - $80,000 a year
- Email
- Remote
- Research
- Analysis skills
- Bachelor's degree
- Disability insurance
- Health insurance
6d
Accounts Payable Clerk – Operations Support
CINEMA WEST MANAGEMENT COMPANY LLC —Petaluma, CA
- $21 - $26 an hour
- Weekends as needed
- Research
- Office
- High school diploma or GED
- Paid holidays
- Health insurance
Payroll Manager
Solairus Aviation —Petaluma, CA
- $120,000 - $135,000 a year
- Full-time
- Office
- Residential
- Finance
- Health insurance
- 401(k) matching
Accounts Payable Specialist
Ascend —San Francisco, CA
- Mid-level
- Bachelor's degree
- Organizational skills
- Dental insurance
- Vision insurance
Quick Apply
Payroll and Administrative Coordinator
Kenwood BPSC Hunt Club LLC —Sonoma, CA
- $30 - $33 an hour
- Part-time
- Hybrid work
- Employment & labor law
- Mid-level
- Office
Jr. Accountant
Chinese Hospital —San Francisco, CA
- $32.99 - $48.01 an hour
- Full-time
- Hospital
- Customer service
- Basic math
14d
Accounts Payable Accountant
RAY THERAPEUTICS INC —Berkeley, CA
- $85,000 - $95,000 a year
- Full-time
- Mid-level
- Office
- 3 years
Quick Apply
HR & Payroll Coordinator
Marin Country Day School —Corte Madera, CA
- $35 - $45 an hour
- Full-time
- Hybrid work
- School experience
- Google Workspace
- Mid-level
- Disability insurance
- Health insurance

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ACCOUNTS PAYABLE/RECEIVABLE SPECIALIST

BUCKELEW PROGRAMS -
Novato, CA

Apply Now

Job Details

Full-time
$28 - $32 an hour

Benefits

Continuing education credits
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
Employee discount
Loan forgiveness
Retirement plan

Qualifications

Microsoft Word
Vendor relationship building
Confidential information handling
Microsoft Outlook
Spreadsheets
Math
10 key typing
Sage Intacct

Full Job Description

Join Buckelew and work with great people doing great things! Buckelew Programs is a leading provider of behavioral healthcare services in the North Bay, providing compassionate mental health, supported housing and substance use treatment

We are hiring a new Accounts Payable/Receivable Specialist to join our team. In this role, you will be responsible for processing, maintaining, and reconciling the organization’s accounts payable transactions in an accurate and timely manner; Entering Invoices in Sage Intact accounting system; processing incoming payments; monitoring the AR Aging report; and executing collections on overdue invoices. You will ensure all vendors, customer and creditor payments and receipts are completed in accordance with company policies, controls, and schedules. In addition, you will provide financial, administrative, and clerical support by verifying, processing, and reconciling invoices and payments while maintaining strong relationships with vendors and internal staff. Working closely with other members of the Finance team, program directors, and staff, you will assist in promoting understanding of accounting and finance procedures across the organization.

RESPONSIBILITIES

Invoice and Payment Processing

Review all invoices, check requests, employee expense reports, and mileage reimbursements for accuracy, coding, documentation, and approval in accordance with the Financial Approval Matrix.
Enter approved payables into the accounting system, ensuring accuracy of coding and supporting documentation.
Prepare and perform check runs, electronic payments, and ACH transfers; obtain required signatures and distribute payments promptly.
Monitor payment terms and discounts; coordinate disbursements with the Finance Manager to manage cash flow effectively

Invoice and Accounts Receivable Processing

Enter invoices in Sage accounting system.
Receive and record payments via checks, ACH and wire transfers. Post these transactions to customer accounts.
Monitor aging reports to identify overdue or short-paid invoices. Proactively follow up with program managers via email or phone to secure past-due payments
Match payments to specific invoices, balance the accounts receivable sub-ledger against the general ledger, and resolve any account discrepancies

Vendor Management

Maintain and update vendor records, including W-9 collection and data entry.
Respond to vendor inquiries, reconcile statements, and resolve discrepancies in a timely and professional manner.
Track and apply vendor credits and maintain positive vendor relationships.
Prepare and process IRS Forms 1099 and 1096.

Tax, Lease, and Petty Cash Administration

Prepare and file sales tax returns and payments as required.
Process lease payments and ACH entries; update lease files and records as needed.
Maintain petty cash accounts, ensuring proper documentation and reconciliation of all transactions.

Collaboration and Customer Service

Maintain regular contact with departments to obtain information and respond to inquiries regarding expenses.
Provide exceptional customer service to internal and external stakeholders with a problem-solving, “how can I help” approach.

Month-End and Audit Support

Assist with month-end closing activities related to accounts payable.
Provide supporting documentation for audits and other reporting requirements.
Offer backup support to other members of the Finance and Administrative teams as needed.

Education and Experience

Minimum two (2) years of accounts payable or general accounting experience.
Working knowledge of accounts payable, general ledger systems, and accounting procedures.
Working experience with Sage.
Strong mathematical and analytical skills; ability to perform accurate calculations.
Proficient in Microsoft Excel, Word, and Outlook (intermediate level or higher); skilled in 10-key data entry.
Highly detail-oriented, organized, and able to manage multiple deadlines in a fast-paced environment.
Excellent communication and interpersonal skills, with a focus on accuracy, collaboration, and customer service.
Ability to work both independently and as part of a team; demonstrates initiative and sound judgment.
Maintains confidentiality and professionalism in handling sensitive information.

PHYSICAL REQUIREMENTS

Regularly operates a computer, calculator, copier, and other office equipment.
Frequently required to sit, handle objects, and use fine motor skills; occasionally required to stand, walk, reach, talk, and hear.
Must be able to occasionally lift up to 25 pounds.
Work is primarily performed in a standard office environment with routine deadlines and occasional interruptions.
Must have the ability to see and read information in print and electronically and to communicate effectively in person and by phone.

Great Benefits! Medical, dental, vision and life and long-term disability insurance, Employee Assistance Program, flexible spending accounts for health, dependent and transit costs, retirement savings plan with company match, eligibility for loan forgiveness, continuing education credits available through our learning management system, discount program, paid meal breaks and generous paid time off.

We are an Equal Opportunity Employer committed to creating a workplace that celebrates diversity, promotes equality, and fosters inclusion. We encourage applications from individuals of all backgrounds, experiences, and perspectives.

Apply Now

Refine Your Search

accounts payable specialist jobs in novato ca

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Accounts Payable Rep, Finance, Full-Time, Days

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HR & Payroll Coordinator

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