Top 408 Operations coordinator Jobs in Nyack, Ny

Finance Coordinator
U.S. Facilities, Inc —Tarrytown, NY
- $35 an hour
- Full-time
- Microsoft Outlook
- ERP systems
- Mid-level
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3d
Operations Coordinator
Atrium —Little Falls, NJ
- $65,000 - $75,000 a year
- ERP systems
- Mid-level
- 3 years
- Paid holidays
- Health insurance
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13d
Project Manager/Coordinator, Internal Audit
New York Power Authority —White Plains, NY
- $83,000 - $104,000 a year
- Research
- Mid-level
- High school diploma or GED
6d
Insurance Operations Coordinator
Barnum Financial Group —Elmsford, NY
- $50,000 - $60,000 a year
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- 401(k)
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Department Coordinator
Westchester Medical Center —Valhalla, NY
- $65,894 - $82,846 a year
- Full-time
- Office
- Contracts
- IT
- Paid holidays
- Health insurance
3h
Operations Coordinator
Cooke School and Institute —New York, NY
- $70,000 - $80,000 a year
- Full-time
- Mid-level
- Office
- 3 years
Assisted Living Coordinator – Senior Living Community
Sunrise Senior Living —New City, NY
- $70,720 - $91,676 a year
- Weekends as needed
- Mid-level
- Supervising experience
- Recruiting
- Paid holidays
- Health insurance
Inventory & Supply Coordinator
Touro University New York —Hawthorne, NY
- $46,400 - $58,000 a year
- Full-time
- Customer service
- Mid-level
- Administrative experience
Content Operations Coordinator
WWE —Stamford, CT
- Weekends as needed
- Mid-level
- Data entry
- Communication skills
Reminiscence Coordinator
Sunrise Senior Living —Scarsdale, NY
- $70,720 - $91,676 a year
- Full-time
- Mid-level
- Paid holidays
- Health insurance
Production Operations Coordinator
NBCUniversal —New York, NY
- $54,080 - $58,240 a year
- Email
- Hybrid work
- Mid-level
- Office
- Microsoft Office
- Health insurance
- Dental insurance
Site Operations Coordinator
KLA —Totowa, NJ
- $26.59 - $45.20 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Bachelor's degree
- Employee stock purchase plan
- Paid holidays
Program & Operations Coordinator
The Aspen Institute —New York, NY
- $55,000 - $62,000 a year
- Weekends as needed
- Hybrid work
- Organizational skills
- 1 year
- Entry level
- Health insurance
- Dental insurance
Workplace Operations Coordinator, Center for Population Health Data Science Administration
Agency DEPT OF HEALTH/MENTAL HYGIENE —Queens, NY
- $82,056 - $95,000 a year
- Full-time
- Mid-level
- Office
- Finance
- Wellness program
- Health insurance
Warehouse Operations Coordinator
Blue Generation —Long Island City, NY
- $60,000 - $70,000 a year
- Full-time
- Hybrid work
- Mid-level
- Warehouse
- Warehouse experience
- 401(k)
Quick Apply
7d
Operations Coordinator (Hybrid - Brooklyn, NYC)
Resource Generation —New York, NY
- $78,000 - $86,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Computer literacy
- Research
Quick Apply
11d
Dean's Office Operations Coordinator
Montclair State University —Montclair, NJ
- $76,486.40 - $84,131.83 a year
- Full-time
- Office
- Master's degree
- Analysis skills
- Health insurance
- Tuition reimbursement
7d
Office Coordinator
Peter F. Gaito & Associates —White Plains, NY
- $50,000 - $58,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Coordinator Executive - Technology
JetBlue Airways Corporation —Long Island City, NY
- $88,000 - $132,000 a year
- Microsoft Outlook
- Customer service
- Pass drug screening
- Employee stock purchase plan
- Disability insurance
4d
Procurement Coordinator
Agency DEPT OF ENVIRONMENT PROTECTION —Hawthorne, NY
- From $62,517 a year
- Multiple hires
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance

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Finance Coordinator

U.S. Facilities, Inc -
Tarrytown, NY

Quick Apply

Job Details

Full-time
$35 an hour
3 days ago

Qualifications

Accounting systems
Preparation of internal financial performance reports
Confidential information handling
Microsoft Outlook
Spreadsheets
Purchase order management
High school diploma or GED
Invoice payment processing
Documentation tools
Financial records management
Invoice reconciliation
Accounting and finance experience
Quality data entry
Excel data analysis

Full Job Description

U.S. Facilities, Inc., a premier provider of building maintenance and infrastructure services, is seeking a detail-oriented Finance Coordinator to support operations in Tarrytown, NY, and Sleepy Hollow, NY. This is an excellent opportunity for a finance professional who enjoys supporting operational leaders, coordinating financial administration, maintaining accurate records, tracking budgets and costs, and helping ensure that purchasing, invoicing, billing, documentation, and financial processes are timely, accurate, organized, and aligned with contractual, client, and company requirements.
Please note: This opportunity is associated with a pending Request for Proposal (RFP). While we are actively identifying qualified candidates, any offer of employment and onboarding would be contingent upon U.S. Facilities, Inc. being awarded the contract.
The Finance Coordinator supports financial controls, reporting, cost tracking, budget documentation, and day-to-day financial coordination for the assigned operations. This position requires strong attention to detail, sound judgment, confidentiality, clear communication, and the ability to manage multiple administrative and financial priorities in a fast-paced service environment.
Essential Duties and Responsibilities

Coordinate and support financial activities for assigned facilities management operations, including purchasing, invoicing, billing, reporting, budget tracking, and cost documentation.
Process, organize, and document purchase requests, payment requisitions, invoices, chargebacks, and related financial records.
Initiate purchase orders and monitor them through the full procurement lifecycle, including approvals, updates, change orders, and completion of supporting documentation.
Maintain organized documentation of purchasing activities, approvals, invoices, receipts, change orders, vendor records, and financial correspondence.
Assist with budget tracking by monitoring actual spend against budget, identifying potential variances, and providing status updates to appropriate leadership.
Prepare, review, and communicate financial reports, budget summaries, cost reports, chargebacks, accruals, and other financial documentation as needed.
Support monthly, quarterly, and annual financial reporting requirements.
Assist with month-end close activities, including invoice tracking, accrual support, reconciliation, reporting, and follow-up on outstanding financial items.
Monitor expenses, purchase order balances, vendor invoices, and project-related costs to support accurate financial tracking.
Coordinate with vendors and subcontractors regarding invoices, payment status, documentation requirements, and billing questions.
Partner with operations leadership to ensure purchases, work orders, vendor costs, and project expenses are properly documented and coded.
Support financial review meetings by preparing reports, summaries, documentation, and data needed for operational and client discussions.
Identify potential cost savings, process improvements, billing efficiencies, and opportunities to strengthen documentation and financial coordination.
Ensure financial transactions and supporting documents comply with company policies, client requirements, contractual obligations, and applicable approval processes.
Maintain confidentiality of financial, employee, vendor, client, and company information.
Respond to internal and external financial inquiries promptly, accurately, and professionally.
Collaborate with accounting, finance, procurement, payroll, operations, and client stakeholders to resolve financial discrepancies or documentation gaps.
Support audit requests by gathering backup documentation, reports, approvals, invoices, and related records.
Track open financial items to resolution and escalate concerns, delays, or risks to appropriate leadership.
Perform other related duties as assigned based on business needs, client requirements, and operational priorities.

Minimum Qualifications

High school diploma or equivalent required.
Minimum of three years of experience in financial coordination, accounting support, billing, procurement, purchasing, operations finance, or a similar role.
Experience supporting financial processes in a facilities management, maintenance, construction, public sector, life sciences, manufacturing, or service-based operating environment preferred.
Proficiency with accounting software, purchasing systems, reporting tools, and daily financial entries.
Demonstrated experience managing billing cycles, invoices, purchase orders, payment requisitions, and financial documentation.
Experience preparing financial reports, summaries, and supporting documentation for leadership review.
Strong working knowledge of Microsoft Office programs, including Excel, Outlook, Word, and PowerPoint.
Strong organizational, analytical, and problem-solving skills.
Strong attention to detail and accuracy in financial documentation, reporting, data entry, and reconciliation.
Excellent verbal and written communication skills.
Ability to work collaboratively with leadership, operations teams, finance, procurement, vendors, subcontractors, clients, and other stakeholders.
Ability to manage deadlines, shifting priorities, and high-volume financial activity.
Ability to maintain confidentiality and handle sensitive information appropriately.

Preferred Qualifications

Associate degree or bachelor’s degree in accounting, finance, business administration, or a related field.
Experience with computerized maintenance management systems, procurement platforms, enterprise resource planning systems, or client financial systems.
Experience supporting budget tracking, accruals, cost documentation, project cost reporting, and variance review.
Experience working with purchase orders, change orders, vendor invoices, chargebacks, and contract-based billing.
Experience supporting union payroll documentation, labor tracking, or service contract administration.
Advanced Excel skills, including formulas, pivot tables, reconciliations, and financial analysis.

Physical and Work Environment Requirements

Work is generally performed in an office or facilities operations environment.
Must be able to sit, stand, use a computer, review documents, communicate by phone or email, and perform standard office tasks for extended periods.
May occasionally walk through facility areas or attend site meetings as needed.
May occasionally lift or move office supplies, files, or materials consistent with general administrative work.
Must comply with all site safety, security, training, and access requirements.
May be required to support urgent financial, reporting, or operational needs outside of regular business hours depending on business or client requirements.

U.S. Facilities, Inc. provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type, including but not limited to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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Refine Your Search

operations coordinator jobs in nyack, ny

Finance Coordinator

Operations Coordinator

Project Manager/Coordinator, Internal Audit

Insurance Operations Coordinator

Department Coordinator

Operations Coordinator

Assisted Living Coordinator – Senior Living Community

Inventory & Supply Coordinator

Content Operations Coordinator

Reminiscence Coordinator

Production Operations Coordinator

Site Operations Coordinator

Program & Operations Coordinator

Workplace Operations Coordinator, Center for Population Health Data Science Administration

Warehouse Operations Coordinator

Operations Coordinator (Hybrid - Brooklyn, NYC)

Dean's Office Operations Coordinator

Office Coordinator

Coordinator Executive - Technology

Procurement Coordinator

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