Top 168 Client services coordinator Jobs in Oak Brook, Il

Service Coordinator
Premier Mechanical Inc —Addison, IL
- Full-time
- Bachelor of Science
- Mid-level
- Communication skills
8d
Client Account Specialist
Arnold & Porter —Chicago, IL
- $60,000 - $98,000 a year
- Hybrid work
- Microsoft Excel
- Mid-level
- Finance
Client Project & Order Coordinator
Club Colors —Hoffman Estates, IL
- $22 - $24 an hour
- Microsoft Outlook
- Continuous improvement
- Communication skills
Quick Apply
DISABILITY SERVICES COORDINATOR
City of Chicago —Chicago, IL
- $74,160 a year
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Research
3d
Client Coordinator
Elase Nationwide —Hinsdale, IL
- $20 - $25 an hour
- Weekends as needed
- Mid-level
- High school diploma or GED
- Travel
- Disability insurance
- Health insurance
Quick Apply
Patient Services Coordinator I
Illinois Bone and Joint Institute LLC —Westmont, IL
- $17 - $22 an hour
- 12 hour shift
- Writing skills
- Windows
- High school diploma or GED
- Profit sharing
- Wellness program
Quick Apply
Client Service Coordinator
Pillar Financial —Oakbrook Ter, IL
- $18 - $22 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
8d
Client Transition Coordinator
Open Arms & FCS —Oak Brook, IL
- $62,000 - $68,000 a year
- Full-time
- Skilled nursing facility
- Mid-level
- High school diploma or GED
- Travel reimbursement
Quick Apply
4d
Social Services Coordinator
Nexus at Elmwood Park —Elmwood Park, IL
- Skilled nursing facility
- High school diploma or GED
- Bachelor's degree
- Paid holidays
- Disability insurance
Quick Apply
Account Services Coordinator HealthLab-Full-time Days
Northwestern Memorial Healthcare —Winfield, IL
- $29.09 - $40.73 an hour
- Full-time
- Hybrid work
- Background check
- Hospital
- Mid-level
- Tuition reimbursement
- 401(k) matching
Quick Apply
Psychiatric Rehabilitation Services Coordinator (PRSC)
Saba Health Care —La Grange, IL
- Full-time
- Psychiatry
- Addiction Medicine
- Writing skills
Quick Apply
Clinic Service Coordinator
Westside Children's Therapy —Willowbrook, IL
- $20 - $24 an hour
- Full-time
- Google Workspace
- Clinic experience
- Administrative experience
Quick Apply
3d
Client Intake & Administrative Coordinator
Katsaros Law, P.C. —Burr Ridge, IL
- $18 - $22 an hour
- 8 hour shift
- Inventory management
- Mid-level
- Residential
- Paid training
- Health insurance
Quick Apply
11d
Customer Service & Service Coordinator CSR (Hybrid)
Applied Home Pros —Naperville, IL
- $20 - $25 an hour
- Full-time
- Hybrid work
- English
- Mid-level
- Residential
- Paid time off
Quick Apply
10d
Client Development Coordinator
McDermott Will & Emery —Chicago, IL
- $72,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
Health Services Coordinator
Indian Prairie School District 204 —Aurora, IL
- Full-time
- School experience
- Nursing
- High school
Client Onboarding Specialist
Northern Trust Corp. —Chicago, IL
- $60,700 - $100,100 a year
- Full-time
- Mid-level
- 3 years
- Bachelor's degree
- Health insurance
- Dental insurance
11d
District Related Services Coordinator: Hearing/Vision
Indian Prairie School District 204 —Aurora, IL
- Mid-level
- School
Member Services Coordinator
CHRISTIAN BROTHERS SERVICES —Romeoville, IL
- $20 - $25 an hour
- Mid-level
- Administrative experience
- Analysis skills
- 403(b) matching
- Disability insurance
Client Success Coordinator
Homelink Corporation —Schaumburg, IL
- Weekends as needed
- Remote
- Mid-level
- Bachelor's degree
- Conflict management
- Dental insurance
- Paid time off
Quick Apply

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Service Coordinator

Premier Mechanical Inc -
Addison, IL

Apply Now

Job Details

Full-time
8 days ago

Qualifications

Customer communication
AI tools proficiency

Full Job Description

Position Overview

As a Service Coordinator, you are the cornerstone of the Service Department — responsible for managing the full lifecycle of service work: from initial inquiry to quoting, dispatch, billing, and collections. This role requires a solution-driven self-starter who thrives under pressure, works independently, and takes ownership without constant oversight.

You'll manage service quotes, dispatching, customer communications, and billing. Success in this role requires strong coordination skills, high attention to detail, and the judgment to act decisively in fast-moving situations.

Principal Responsibilities

Field Operations & Resource Coordination

Collaborate with the Service Manager to plan and schedule all service work, including requests initiated by the Construction Department.
Dispatch technicians for service calls, preventive maintenance, repairs, and construction assists; strategically assigning based on skill set, job requirements, and opportunities for training and development.
Maintain ownership of assigned schedules and communicate changes promptly.
Coordinate assigned work from initiation through completion while maintaining clear communication with all stakeholders.
Adjust daily schedules based on technician availability and job changes.
Procure parts and materials, coordinate jobsite tools, cranes, lifts, and shop truck dispatch.
Schedule and manage subcontractors for HVAC-related repairs and installations.

Invoicing, Cost Reconciliation & Accounts Receivable

Review technician notes and supporting documentation to generate accurate and detailed invoices.
Reconcile job costs (labor, materials, rentals, subcontractors) before billing.
Generate timely invoices and support accounts receivable activities as assigned.
Review accounts receivable aging reports, document customer communications, and escalate significant concerns as necessary.
Identify discrepancies promptly and work toward timely resolution.

Quoting & Estimating

Analyze technician notes and service data to produce accurate, detailed quotes.
Identify patterns and ensure quotes reflect the full scope of work and customer needs.
Verify that pricing and supporting documentation are complete and accurate before work proceeds.

Administrative & Stakeholder Support

Coordinate with project managers, account managers, and internal teams to support service work and ensure customer satisfaction through clear, professional communication.
Maintain accurate customer records, site information, service histories, and supporting documentation.
Maintain accurate and timely information within company systems, logs, trackers, and other designated systems of record.
Manage tax exemption certificates and coordinate insurance documentation.
Promote a safe and compliant work environment.
Identify opportunities for continuous improvement and assist in developing new processes and procedures when necessary.

Work Ethic & Culture Fit

We value people who:

Take ownership of their work and maintain high standards of quality and accountability.
Exercise sound judgment and communicate professionally.
Use tools such as artificial intelligence and automation to improve efficiency and accuracy.
Demonstrate initiative rather than waiting for direction.
Understand that the absence of an established process does not prevent progress and are willing to develop solutions when needed.
Escalate concerns promptly rather than allowing problems to remain unresolved.
Adapt quickly to changing priorities and operational demands.
Handle feedback professionally and implement changes when necessary.
Show up, follow through, and go the extra mile when needed.
Understand that operations succeed through teamwork, communication, and accountability rather than titles.

Additional Responsibilities

The responsibilities outlined above describe the general nature and scope of the position and are not intended to be an exhaustive list of duties and responsibilities.

Operational needs evolve continually, and employees may be assigned additional responsibilities as business needs require.

Requirements

Previous HVAC service or coordination experience strongly preferred
A solution-oriented mindset and ability to work independently
Proven ability to thrive in a fast-paced, high-pressure environment
Exceptional organizational skills with the ability to manage competing priorities
Excellent judgment and discretion when handling sensitive or time-critical issues
A reliable, responsive, and positive work ethic with high standards for quality and integrity
Meticulous attention to detail, especially in quoting, invoicing, and documentation
The ability to receive and implement feedback without taking it personally
Strong written and verbal communication skills
Comfort with technology and a willingness to leverage tools like AI to improve workflows
Consistent and reliable attendance

PI286445442

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Refine Your Search

client services coordinator jobs in oak brook, il

Service Coordinator

Client Account Specialist

Client Project & Order Coordinator

DISABILITY SERVICES COORDINATOR

Client Coordinator

Patient Services Coordinator I

Client Service Coordinator

Client Transition Coordinator

Social Services Coordinator

Account Services Coordinator HealthLab-Full-time Days

Psychiatric Rehabilitation Services Coordinator (PRSC)

Clinic Service Coordinator

Client Intake & Administrative Coordinator

Customer Service & Service Coordinator CSR (Hybrid)

Client Development Coordinator

Health Services Coordinator

Client Onboarding Specialist

District Related Services Coordinator: Hearing/Vision

Member Services Coordinator

Client Success Coordinator

I want to receive the latest job alert for client services coordinator in oak brook, il

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