Top 20 Spa coordinator Jobs in Oak Brook Il

Receptionist - Front Desk Patient Coordinator
Desired Aesthetics —Oak Brook, IL
- $18 - $23 an hour
- Part-time
- OSHA
- HIPAA
- Communication skills
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Marketing & Branding Coordinator - Part-Time
Desired Aesthetics —Oak Brook, IL
- $20 - $25 an hour
- Part-time
- Office
- Entry level
- Analytics
- Flexible schedule
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Client Coordinator
Elase Nationwide —Hinsdale, IL
- $20 - $25 an hour
- Weekends as needed
- Mid-level
- High school diploma or GED
- Travel
- Disability insurance
- Health insurance
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Director of First Impressions – Marketing & Patient Care Coordinator
Burt and Will Plastic Surgery and Dermatology —Plainfield, IL
- $20 - $25 an hour
- Full-time
- Hybrid work
- Private practice
- Marketing
- HIPAA
- Health insurance
- Dental insurance
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Life Spa Front Desk Coordinator
Life Time —Burr Ridge, IL
- $15.25 - $18.25 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- High school diploma or GED
- Disability insurance
- Health insurance
Spa Coordinator
The Wax & Skin Lounge —Chicago, IL
- $18 - $25 an hour
- Part-time
- High school diploma or GED
- In-person
- Entry level
- Paid training
- 401(k)
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6d
People & Culture Coordinator
The Hongkong and Shanghai Hotels, Limited —Chicago, IL
- $24 - $27 an hour
- Microsoft Outlook
- English
- Mid-level
- Paid holidays
- Disability insurance
Patient Experience Coordinator (Call Center)
SpaDerma —Chicago, IL
- $19 - $22 an hour
- Full-time
- Google Workspace
- Sales
- High school diploma or GED
- Wellness program
- Health insurance
Quick Apply
Catering Coordinator
The Hongkong and Shanghai Hotels, Limited —Chicago, IL
- $24 - $26 an hour
- Microsoft Outlook
- English
- Hotel
- Paid holidays
- Disability insurance
13d
Retail Inventory Coordinator
Tricoci Salon | Spa —Naperville, IL
- $15.00 - $22.50 a month
- Weekends as needed
- Microsoft Word
- Customer service
- Merchandising
- Health insurance
- Dental insurance
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Operations Coordinator (Part-time)
Pinch Med Spa —Skokie, IL
- $15,000 - $25,000 a year
- Part-time
- English
- Ability to lift 50 pounds
- Warehouse
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Culinary Coordinator
The Hongkong and Shanghai Hotels, Limited —Chicago, IL
- $24 - $27 an hour
- Microsoft Outlook
- English
- Mid-level
- Paid holidays
- Disability insurance
11d
Patient Coordinator
Molar City Dental —Chicago, IL
- $23 - $25 an hour
- Full-time
- Spanish
- Dental office
- HIPAA
- Paid holidays
- Health insurance
Quick Apply
11d
Salon Coordinator/Receptionist
Focas Hair Salon —Saint Charles, IL
- From $15 an hour
- Part-time
- Computer skills
- In-person
- Guest services
- Employee discount
Quick Apply
12d
Patient Services Coordinator II
Illinois Bone and Joint Institute LLC —Morton Grove, IL
- $19 - $24 an hour
- Full-time
- Private practice
- Writing skills
- Windows
- Profit sharing
- Wellness program
Quick Apply
Patient Services Coordinator
Illinois Bone and Joint Institute LLC —New Lenox, IL
- $17 - $22 an hour
- Full-time
- Private practice
- Writing skills
- Mid-level
- Profit sharing
- Wellness program
Quick Apply

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Marketing & Branding Coordinator - Part-Time
Desired Aesthetics —Oak Brook, IL
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Front Desk Receptionist / Patient Experience Coordinator
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Previous front desk, receptionist, customer service, sales support, or administrative experience preferred. Maintain a calm, clean, professional, and welcoming…
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Lead and coach a team of sales coordinators and front desk staff to reach daily and monthly targets. Review sales performance, track progress, and recommend…
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Receptionist - Front Desk Patient Coordinator

Desired Aesthetics -
Oak Brook, IL

Quick Apply

Job Details

Part-time
$18 - $23 an hour

Qualifications

Patient scheduling systems
Practice management software
Emotional support for patients
Productivity software

Full Job Description

Join Our Team as an Aesthetic Patient Coordinator at Desired Aesthetics!

Are you passionate about creating memorable experiences and building lasting relationships? Do you thrive in a dynamic, team-oriented environment? If so, we invite you to join our Medspa family as an Aesthetic Patient Coordinator!

We are looking for a team member who is passionate about hospitality, patient experience, and practice operations, and who sees their future in a front desk leadership or operations-focused career path, and not pursuing clinical or treatment-based roles.

About the Role:

As the welcoming face of our medspa, you will play a pivotal role in ensuring our guests feel valued and cared for from the moment they walk in. Your responsibilities will include:

Guest Interaction Appointment Scheduling: Warmly greeting guests, handling daily phone calls and messages, and efficiently scheduling appointments to maintain a full and seamless schedule.
Logistics Coordination: Managing the medspa's logistics, organizing training sessions, and promoting our services.
Client Care Education: Assessing client needs, confirming appointments, sending recall reminders, and providing information about our treatments and services.

What We’re Looking For:

Our ideal candidate is not just a quick learner, but someone who genuinely enjoys multitasking and prioritizing tasks effectively. Key qualities we seek include:
Excellent Work Ethic: A dedication to providing top-notch service and care.
Outstanding Communication Skills: Strong listening, verbal, and written abilities to engage with clients and team members effectively.
Organizational Skills: The ability to stay organized, flexible, and maintain a polished, professional appearance.
Attention to Detail: A keen eye for detail, ensuring nothing is overlooked.
Team Player: A collaborative spirit who thrives in a supportive, team-oriented environment.
Positive Attitude: A courteous, positive, and professional demeanor that enhances our welcoming atmosphere.

Work Remotely

Compensation:

$18 - $23 hourly

Responsibilities:

Consistently provides excellent customer service to all clients in-person, over the phone, and through text/email inquiries
Educates clients on practice services, products, and treatment options
Exudes a positive attitude while working in a fast-paced environment
Oversees daily schedule to ensure seamless client experience
Monitor and respond to office voicemail, email inquiries, and text messages throughout the day
Accurately checking clients in/out and scheduling all follow-up visits
Intelligent booking using Aesthetic Record software
Ability to stay calm under pressure and quickly find solutions to potential issues
Responsible for the cleanliness and appearance of the spa, including lobby, front desk, & break room
Providing after-care instructions and follow-up calls
Provide quotes for services
Provide RX photos prior to treatments/consult with the provider
Responsible for taking before and after photos & videos
Charting with AestheticRecord
Promote and educate applicable skincare products, services, and treatments during client interactions, both on the phone and in the clinic
Possess congenial diplomacy and maintain a consistently high standard of one’s appearance and professionalism that coincides with the high standard and brand
Adhere to HIPAA and OSHA standards

Qualifications:

Phone Experience

Ability to confidently explain treatments, payment policies of the practice, including obtaining a deposit at the time of new consult booking. The ability to book an inbound lead is required.

Emotional Intelligence

Our staff is skilled at effectively minimizing client stress/anxiety related to procedures/treatments as well as confidently providing reassurances that the recommended treatment(s) are tailored to address the client’s expressed needs/desired results. As such, all clinic staff must be intimately familiar with every treatment, product, and service offered at our practice, and be able to explain in detail the treatment expectations and benefits, and costs.

Interpersonal Savvy

Needs to effectively manage and control client flow and be adept at problem-solving. Must be organized and able to manage multiple tasks. Ability to figure things out ahead of time, make sound decisions/recommendations, and conduct oneself professionally while juggling several responsibilities. The ability to communicate effectively with the provider, clients, and other staff members in a respectful and professional manner at all times is a must.

Technical Skills:

Experience and comfort with using technology to effectively perform the duties of this position are necessary. Our practice utilizes several software systems, and a working knowledge is required.

Aesthetic Record & Microsoft Office

Training on each of these systems can be provided, but the successful candidate must be able to learn and confidently use technology.

Mannerly and hospitable applicants only

This is a position based on 12-20 hours per week. Business hours are typically Monday through Saturday; employees' schedules will depend on clinic needs. Pay is commensurate with experience level.

About Company

Desiréd Aesthetics has an unparalleled eye and offers expertise in advanced facial rejuvenation with natural-looking results. As experts in the art, anatomy, and science of medical aesthetics, we provide non-surgical cosmetic solutions to enhance and restore your radiant features.

Experience the Fusion of Art and Medicine with personalized treatments that encompass a unique combination of knowledge, artistry, and medical excellence. Whether you’re a first-time patient or a long-time devotee, the Desiréd team works with you to achieve your aesthetic goals naturally and beautifully.

Quick Apply

Refine Your Search

spa coordinator jobs in oak brook il

Receptionist - Front Desk Patient Coordinator

Marketing & Branding Coordinator - Part-Time

Client Coordinator

Director of First Impressions – Marketing & Patient Care Coordinator

Life Spa Front Desk Coordinator

Spa Coordinator

People & Culture Coordinator

Patient Experience Coordinator (Call Center)

Catering Coordinator

Retail Inventory Coordinator

Operations Coordinator (Part-time)

Culinary Coordinator

Patient Coordinator

Salon Coordinator/Receptionist

Patient Services Coordinator II

Patient Services Coordinator

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