Top 14 Proposal coordinator Jobs in Oak Ridge Tn

Proposal Coordinator
ASRC Industrial —Oak Ridge, TN
- Full-time
- Microsoft Excel
- Mid-level
- Office
Quick Apply
Proposal Coordinator (Dept. of Energy Specific) - AI
AI —Oak Ridge, TN
- $35.82 - $43.70 an hour
- Monday to Friday
- Clean driving record
- Microsoft Excel
- Research
- Paid holidays
- Health insurance
Quick Apply
Proposal Coordinator
Ameresco —Knoxville, TN
- Full-time
- Marketing
- Computer literacy
- Mid-level
Development Coordinator
Knoxville Habitat for Humanity —Knoxville, TN
- From $52,000 a year
- Full-time
- Sales
- Marketing
- English
Quick Apply
8d
Injury Prevention Coordinator, Full Time, Days
East Tennessee Children's Hospital —Knoxville, TN
- Full-time
- Nursing
- Heavy lifting
- BLS Certification
Project Coordinator
Hoffman & Hoffman Inc —Knoxville, TN
- Microsoft Excel
- Microsoft Outlook
- Engineering
Quick Apply
Group Sales Coordinator
Marriott Knoxville Downtown —Knoxville, TN
- $19 - $23 an hour
- Weekends as needed
- Word processing
- No experience needed
- Office
- Paid holidays
- Health insurance
Quick Apply
Research Study Coordinator 1-Research Center (Knoxville)
University of Tennessee - Knoxville —Knoxville, TN
- $21.69 an hour
- Full-time
- Vital signs
- Computer literacy
- Writing skills
Research Study Coordinator 1-Research Center (Knoxville)
University of Tennessee Health Science Center —Knoxville, TN
- $21.69 an hour
- Full-time
- Vital signs
- Computer literacy
- Writing skills
Law Enforcement Sales Operations Coordinator
Smith & Wesson Brands, Inc —Maryville, TN
- Microsoft Outlook
- Inventory management
- Mid-level
Employee Benefits Account Coordinator
Higginbotham —Knoxville, TN
- Microsoft Outlook
- Writing skills
- Office
- Wellness program
- Paid holidays
Event Services Coordinator
RT Lodge —Maryville, TN
- $21 - $24 an hour
- Full-time
- Mid-level
- Contracts
- Health savings account
- Health insurance
Quick Apply
21h
Construction Project Coordinator/Engineer
MVAN Enterprises, Inc. (Modern Stile Design Build) —Knoxville, TN
- $60,000 - $90,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Residential
- Health insurance
- 401(k)
Quick Apply
17h

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Proposal Coordinator (Dept. of Energy Specific) - AI
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Proposal Coordinator

ASRC Industrial -
Oak Ridge, TN

Quick Apply

Job Details

Full-time

Qualifications

Microsoft Excel
Regulatory compliance
Content writing
Sales proposal writing
Bidding project phase
Proposal writing
Collaborative technology platforms
Microsoft Teams
SharePoint
Technical Proficiency
Adobe Acrobat

Full Job Description

Company Overview

ASRC Industrial (AIS) is a people-oriented organization of complementary, providing construction services, industrial contracting for heavy civil and commercial private and state/government projects, and environmental solutions.

At AIS we have the opportunity to support a diverse set of companies and their unique services. We are unified by purpose to deliver safe, reliable solutions to our clients' unique challenges. And committed to providing superior service and leaving things better than we found them.

Job Summary

AIS is a diverse organization of 35 complementary businesses serving the environmental and nuclear, infrastructure, industrial, and painting and coatings markets. As a Proposal Coordinator, you'll join our Strategic Proposal Center and support high-impact proposals across our network of companies.

You'll manage the full proposal lifecycle for federal environmental, nuclear, construction, and industrial opportunities, from quick-turn task orders to complex, multi-volume submissions. You'll keep proposals organized, compliant, and on schedule while collaborating with proposal managers, capture managers, subject matter experts, writers, reviewers, subcontractors, and leadership to deliver compelling, competitive responses.

This is an excellent opportunity to grow your career with a growing company. The position is based in one of our corporate offices in Oak Ridge, TN; Tempe, AZ; or Albuquerque, NM.

Proposal Planning and Coordination

Analyze RFPs/RFQs/RFIs to extract requirements, deadlines, submission instructions, and evaluation factors.
Develop and maintain proposal schedules, calendars, and action items.
Coordinate kickoff meetings, status meetings, color team reviews, solutioning sessions, and other proposal activities.
Track status of all proposal components, ensuring contributors meet deadlines.

Compliance and Content Management

Create and maintain compliance matrices and outlines based on solicitation requirements.
Support writers by preparing annotated outlines, templates, and structured content guides.
Assist with writing proposal sections such as resumes, past performance, management plans, and corporate overviews.
Edit and format content for clarity, consistency, and compliance.
Manage version control, configuration management, and document integrity using SharePoint or designated proposal tools.
Ensure content aligns with solicitation requirements (page limits, font/format requirements, file naming, and organization).

Communication and Collaboration

Serve as a point of contact for proposal team communications.
Work with SMEs to gather required inputs (technical approach, staffing plans, past performance, resumes).
Coordinate with subcontractors to collect required artifacts: past performance data, pricing inputs, certifications, representations, and teaming documentation (NDAs, TAs).
Support leadership with status reporting and proposal readiness updates.

Quality Assurance and Reviews

Ensure proposals comply with all instructions, evaluation criteria, and submission requirements.
Conduct quality checks for grammar, formatting, and corporate branding.
Support color team reviews by preparing review packages, instructions, comment matrices, and tracking comments/feedback.

Production and Submission

Format and assemble final proposal documents (Word, PDF, Excel, and portal submissions) in accordance with solicitation requirements.
Prepare and validate final submission packages, ensuring compliance with submission portals (e.g., FedConnect, PIEE, GSA, agencyspecific portals), email submission rules, or hardcopy packaging requirements.
Coordinate latestage production tasks, including PDF generation, quality checks, and secure file handling.
Ensure all required forms (SF1449, SF33, repscerts, pricing schedules, etc.) are completed accurately.
Validate all submission materials prior to delivery to ensure completeness and accuracy.

Core Competencies

Exceptional attention to detail
Strong compliance orientation
Ability to interpret and manage government solicitation requirements
Strong communication and interpersonal skills
Ability to work independently and as part of a team
Ability to coordinate with multiple contributors across diverse teams

Ability to work under tight deadlines and manage multiple simultaneous priorities
Ability to travel to different corporate office locations to support proposal development
Adaptability to changing priorities

Problemsolving, critical thinking, and adaptability in a fastpaced environment
Deadlinedriven, ownership mindset with strong followthrough

What You'll Need To Have;

Bachelor's degree in Business, Communications, English, or related field; equivalent experience may be considered
Minimum of 3 years of experience in proposal coordination
Solid understanding of RFP structures and compliance requirements
Exceptional organization skills, project management abilities, and attention to detail
Strong writing and editing skills
Advanced proficiency in Microsoft Word and Adobe Acrobat; proficiency in PowerPoint, Excel, Teams, and SharePoint

To Be Successful Ideally You'll;

Experience with federal government contracting, federal procurement cycle, and federal agency portals
Familiarity with APMP best practices and Shipley-based proposal processes.
Experience using proposal management and collaboration tools.

EEO Statement

AIS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.

Quick Apply

Refine Your Search

proposal coordinator jobs in oak ridge tn

Proposal Coordinator

Proposal Coordinator (Dept. of Energy Specific) - AI

Proposal Coordinator

Development Coordinator

Injury Prevention Coordinator, Full Time, Days

Project Coordinator

Group Sales Coordinator

Research Study Coordinator 1-Research Center (Knoxville)

Research Study Coordinator 1-Research Center (Knoxville)

Law Enforcement Sales Operations Coordinator

Employee Benefits Account Coordinator

Event Services Coordinator

Construction Project Coordinator/Engineer

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