Top 240 Administrative coordinator Jobs in Oakbrook Terrace, Il

Administrative & Accounting Coordinator
PASONA N A, INC. —Schaumburg, IL
- $50,000 - $60,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
10d
Service Coordinator
Paul Reilly Company —Glendale Heights, IL
- $23.07 - $26.44 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
Hospitality Coordinator
RR Donnelley —Chicago, IL
- $23 - $25 an hour
- Full-time
- Hospitality
- Computer literacy
- Pass drug screening
- Disability insurance
- Health insurance
Quick Apply
9d
OFFICE COORDINATOR
State of Illinois —Hines, IL
- $4,272 - $67,692 a month
- Full-time
- Background check
- High school
- Word processing
- Paid parental leave
- Paid holidays
2d
Corporate Office Coordinator
Marquette Management —Naperville, IL
- $24 - $28 an hour
- Full-time
- Ability to walk for extended periods
- Mid-level
- Ability to sit for extended periods
- Health insurance
- Dental insurance
Administrative Project Coordinator
Pepper Construction —Chicago, IL
- $30 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- High school diploma or GED
- Paid holidays
- Loan repayment program
Quick Apply
Coordinator, Administrative Services
Mizkan America —Schaumburg, IL
- $27.50 - $38.46 an hour
- Full-time
- Inventory management
- Mid-level
- Office
- Profit sharing
- Wellness program
Coordinator, Native Self-Determination
John D. and Catherine T. MacArthur Foundation —Chicago, IL
- From $67,600 a year
- Full-time
- Hybrid work
- Writing skills
- Mid-level
- Office
- Health insurance
Administrative Assistant / Badging Coordinator
Jacobs —Chicago, IL
- $60,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Paid holidays
- Health insurance
Office Coordinator (Reception & Events)
Clarity Partners LLC —Chicago, IL
- $60,000 - $75,000 a year
- Evenings as needed
- Microsoft Outlook
- Mid-level
- Office
Coordinator
Illinois Institute of Technology —Lemont, IL
- $27.30 - $28.00 an hour
- Part-time
- Hybrid work
- 5 years
- Mid-level
- Communication skills
Quick Apply
DATA COORDINATOR/SECRETARY
State of Illinois —Deerfield, IL
- $4,272 - $5,641 a month
- Full-time
- Bilingual
- Background check
- Office
- Paid parental leave
- Paid holidays
11d
Executive Assistant & Project Coordinator
SEIU HCII —Chicago, IL
- $74,852 a year
- Weekends as needed
- Hybrid work
- Spanish
- Microsoft Outlook
- Bachelor of Science
- Paid parental leave
- Paid holidays
Quick Apply
Office Operations Coordinator
HSG Tech Inc. —Addison, IL
- $60,000 - $65,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
11d
Department Coordinator
The University of Chicago —Chicago, IL
- $28.27 - $36.58 an hour
- Weekends as needed
- Background check
- Google Workspace
- Oracle
- Health insurance
- Paid time off
11d
Front Desk Coordinator - Surgery Center
Fresenius Medical Care —Westmont, IL
- $19 - $29 an hour
- Full-time
- High school diploma or GED
- Perioperative Care
- Data entry
- Health insurance
- Dental insurance
Executive Assistant & Operations Coordinator
Lily and Fox —Arlington Heights, IL
- $80,000 - $110,000 a year
- Full-time
- Office
- Recruiting
- Senior level
Quick Apply
Office Coordinator/Adminstrative Assistant
Prismier —Bolingbrook, IL
- $20 - $22 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Paid holidays
Quick Apply
3d
Administrative Coordinator - Plastics Clinic Full time Days
Northwestern Memorial Healthcare —Chicago, IL
- $22.31 - $29.01 an hour
- Full-time
- Background check
- Microsoft Excel
- Inventory management
- Tuition reimbursement
- 401(k) matching
Quick Apply
8d
Financial Advisor Support Coordinator
Alliant Credit Union —Chicago, IL
- $52,300 - $81,300 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- High school diploma or GED
- Paid parental leave
- Paid holidays
Quick Apply
4d

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administrative coordinator jobs near oakbrook terrace, il

Administrative & Accounting Coordinator

PASONA N A, INC. -
Schaumburg, IL

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Job Details

Full-time
$50,000 - $60,000 a year
10 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Dependent health insurance coverage
Vision insurance

Qualifications

Accounting systems
Confidential information handling
Japanese
Accounting and finance experience
Productivity software

Full Job Description

Administrative & Accounting Coordinator

Location: Schaumburg, IL

Compensation: $50,000–$60,000 annually, DOE, plus annual performance bonus

Hours: Monday–Friday, 9:00 AM–5:00 PM

Employment Type: Full-time, Hybrid, minimum 2–3 days onsite per week

Professional Japanese and English proficiency required.

※Applications will only be considered from candidates who meet the listed job-related qualifications. Please review thoroughly before submitting your application.※

Company Overview

A U.S. subsidiary of an international specialty chemical company is seeking a coordinator to support accounting and office operations within a small, collaborative team.

Position Summary

This role supports accounting, payroll, sales administration, and general office operations. Responsibilities include maintaining financial records in QuickBooks, assisting with monthly closing, coordinating with external accounting professionals, and handling administrative duties.

Japanese and English communication skills are required for coordination with domestic and international stakeholders. Approximately three months of transition training will be provided.

Key Responsibilities

Enter and maintain accounting data in QuickBooks.
Support AP, AR, payment verification, bank reconciliations, and monthly closing.
Prepare P&L, balance sheet, and other financial reports.
Coordinate with external accountants, tax professionals, and auditors.
Process and verify payroll using ADP.
Review orders, process purchase orders, coordinate with vendors, and maintain sales records.
Maintain employee documents and confidential records.
Order office supplies, process mail, and support daily office administration.
Assist with customs duty refund procedures and related documentation.
Support special projects and other accounting or administrative duties.

Qualifications

Required:

Professional Japanese and English proficiency.
Prior hands-on accounting experience.
Experience using accounting software.
Strong organizational skills and attention to detail.
Microsoft Office proficiency.
Ability to manage confidential information appropriately.
Ability to work onsite at least 2–3 days per week.
Flexibility to support additional office responsibilities as needed.

Preferred:

QuickBooks experience.
ADP payroll experience.
Experience with AP, AR, reconciliations, payroll, or month-end closing.
Administrative or sales support experience.

Other Details

No business travel.
Annual bonus of 0%–20% based on company performance.
Employee medical, dental, and vision insurance premiums are 100% employer-paid. Dependent coverage is excluded.
15 days of annual PTO available after three months.
One interview is expected, with a possible second interview.

※This role may include additional responsibilities as needed based on business needs. ※

Apply Now

Refine Your Search

administrative coordinator jobs in oakbrook terrace, il

Administrative & Accounting Coordinator

Service Coordinator

Hospitality Coordinator

OFFICE COORDINATOR

Corporate Office Coordinator

Administrative Project Coordinator

Coordinator, Administrative Services

Coordinator, Native Self-Determination

Administrative Assistant / Badging Coordinator

Office Coordinator (Reception & Events)

Coordinator

DATA COORDINATOR/SECRETARY

Executive Assistant & Project Coordinator

Office Operations Coordinator

Department Coordinator

Front Desk Coordinator - Surgery Center

Executive Assistant & Operations Coordinator

Office Coordinator/Adminstrative Assistant

Administrative Coordinator - Plastics Clinic Full time Days

Financial Advisor Support Coordinator

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