Top 119 Document controllers Jobs in Oakland, Ca

Document Management Specialist
KMRG, LLC —Alameda, CA
- $48.62 - $53.71 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
1d
Corporate Controller (6 YR EXP REQ)
California Waste Solutions —Oakland, CA
- $120,000 - $140,000 a year
- Full-time
- Background check
- Management
- CPA
- Travel reimbursement
- Health savings account
Quick Apply
Controller
The Unity Council —Oakland, CA
- $140,000 - $180,000 a year
- Email
- Hybrid work
- Background check
- CPA
- 5 years
- Wellness program
- 403(b) matching
Quick Apply
Controller - AI Trainer
DataAnnotation —San Francisco, CA
- $50 - $60 an hour
- Part-time
- Remote
- Mid-level
- Master's degree
- Bachelor's degree
Quick Apply
Controller - AI Trainer
DataAnnotation —Hayward, CA
- $50 - $60 an hour
- Part-time
- Remote
- Mid-level
- Master's degree
- Bachelor's degree
Quick Apply
Controller - AI Trainer
DataAnnotation —Concord, CA
- $50 - $60 an hour
- Part-time
- Remote
- Mid-level
- Master's degree
- Bachelor's degree
Quick Apply
Project Administrator
Columbia Electric Inc. —San Leandro, CA
- $28 - $35 an hour
- Full-time
- Construction site
- Mid-level
- 3 years
- Profit sharing
- Paid holidays
Quick Apply
12d
Solar Permitting and Applications Coordinator
Solar Technologies —San Ramon, CA
- $55,000 - $70,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Computer literacy
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
6d
Controller - Bay Area, CA - Full-Time or Part-Time
Your Part-Time Controller, LLC —San Francisco, CA
- $100,000 - $135,000 a year
- Part-time
- Hybrid work
- Spanish
- CPA
- 5 years
- Paid holidays
- Health insurance
Assistant Controller
Robert Half —Hayward, CA
- $70 - $80 an hour
- Contract
- 5 years
- Office
- Finance
- Disability insurance
- Dental insurance
Quick Apply
Assistant Controller
Robert Half —San Francisco, CA
- $65 - $70 an hour
- Temporary
- Office
- Continuous improvement
- GAAP
- Disability insurance
- Dental insurance
Quick Apply
5d
Controller Opportunity - THE Hedge Fund to join
Robert Half —San Francisco, CA
- $250,000 - $350,000 a year
- CPA
- Office
- GAAP
- Disability insurance
- Dental insurance
Quick Apply
Controllers Division Manager - Disbursement and General Accounting (Open and Promotional)
County of San Mateo —San Mateo, CA
- $162,593.60 - $203,216.00 a year
- Full-time
- Writing skills
- Research
- Office
- Retirement plan
5d
Senior Accounts Payable Specialist
Addison Group —San Francisco, CA
- $45 - $55 an hour
- Contract
- Oracle
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
10h
Controller
Atthowe Fine Art Services —Oakland, CA
- $85,280 - $110,240 a year
- Full-time
- Background check
- 7 years
- Bachelor of Science
- Profit sharing
- Health insurance
Quick Apply
QC Document Specialist (Temporary Assignment)
Nova Pneuma, Inc. —Fremont, CA
- $25 - $27 an hour
- Temporary
- Microsoft Excel
- Office
- Analysis skills
Quick Apply
11d
Document Control Analyst
Unigen —Newark, CA
- $68,000 - $80,000 a year
- Full-time
- ERP systems
- Mid-level
- Office
- 401(k) matching
Quick Apply
Quality Systems Specialist (Temporary Assignment)
Nova Pneuma, Inc. —Fremont, CA
- $46 an hour
- Temporary
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
5d
Office Assistant (part-time, onsite)
Optalmed —Pleasanton, CA
- $25 - $30 an hour
- Part-time
- Computer literacy
- English
- Office
- Opportunities for advancement
- Flexible schedule
Quick Apply
11d
PLM/CAD Administrator
Atomic Machines —Emeryville, CA
- $55 - $70 an hour
- Computer Science
- Engineering
- Mid-level
Quick Apply

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Document Management Specialist

KMRG, LLC
Alameda, CA

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Job Details

Full-time
$48.62 - $53.71 an hour
1 day ago

Qualifications

Microsoft Outlook
Spreadsheets
Zoom
Visio
High school diploma or GED
Video conferencing software
Microsoft Teams
SharePoint
Document viewing software
Webex
Video conferences (communication methods)
Adobe Acrobat
Video conferencing systems operation

Full Job Description

Title: Document Management Specialist
Location: Alameda, CA 94502
Schedule: Full-time, onsite Monday-Friday
Salary: $48.62 - $53.71

We are seeking a Document Management Specialist to support the U.S. Food and Drug Administration (FDA) at the San Francisco Human and Animal Food Laboratory (SANHAFL) in Alameda, CA. Your scope of work will include supporting FDA laboratory operations through administrative, document management, records management, and related support services.

This is a full-time opportunity in which we’ll provide competitive pay, job stability, and security.

Apply today!

RESPONSIBILITIES
Document Scanning & Upload Support

Prepare laboratory records and analytical worksheet packages for scanning and conversion
Scan and convert documents into searchable OCR format
Process oversized materials through photocopying or digital photography, as required
Use Adobe Acrobat or equivalent tools to optimize PDF files and reduce file size
Review scanned images for quality, completeness, order, and readability
Upload analytical worksheet packages into LIMS or other designated Government systems
Send document upload notifications to appropriate Government personnel
Store, organize, and maintain electronic files in Government-designated repositories
Search, retrieve, compress, back up, and organize electronic files as needed

Records Management

Organize, box, label, index, and store hardcopy laboratory records
Maintain accurate inventories of electronic and hardcopy records
Barcode records and storage boxes using Government-provided procedures and systems
Retrieve archived hardcopy records when requested by FDA personnel
Move records to designated onsite or offsite storage locations as needed
Routinely lift, move, and handle records boxes weighing up to approximately 15 lbs.
Follow FDA records management procedures, naming conventions, and retention requirements

Records Destruction Support

Support records destruction in accordance with FDA records retention requirements
Perform or coordinate onsite shredding/destruction using Government-provided equipment or services
Ensure records destruction is witnessed by designated Government personnel when required
Maintain accurate records of documents destroyed
Provide destruction records to Government personnel upon request

Administrative Support

Provide administrative support for laboratory operations and document management activities
Schedule internal and external meetings using Microsoft Outlook, WebEx, Teams, Zoom, or similar tools
Attend meetings, record attendance, capture action items, and prepare meeting minutes and agendas
Assist with document preparation using Microsoft Word, Excel, PowerPoint, Project, Visio, and SharePoint
Support timekeeping, budget tracking, travel estimates, and administrative tracking activities
Receive, sort, prioritize, track, and distribute laboratory mail and documents
Enter data into laboratory databases and Government systems
Maintain and organize laboratory libraries, files, and document repositories
Track equipment, supply, chemical, and reagent inventory information
Coordinate purchasing planning, execution, and document management support
Retrieve supplies, reagents, and chemicals from shipping/receiving areas and deliver them to appropriate lab components
Assist with visitor planning, vendor coordination, and other laboratory administrative needs

Training & Compliance

Complete required FDA security, privacy, records management, LIMS, and QMiS training
Fulfill driver/fleet training requirements if required to operate Government vehicles
Follow FDA security, privacy, confidentiality, records management, and facility access requirements
Sign required FDA confidentiality, non-disclosure, and system access documents
Protect non-public Government information and follow all applicable Government procedures
Perform related lab document management, records control, scanning, data entry, inventory, and administrative duties

REQUIRED BACKGROUND

High School Diploma
Must be proficient with Adobe tools, Microsoft Word, Excel, and PowerPoint
Knowledge of SharePoint, Microsoft Outlook, and WebEx

PREFERRED BACKGROUND

Administrative support experience
Records management, document management, or document control experience
Scanning, filing, indexing, or data entry experience
Experience maintaining records, logs, inventories, or tracking spreadsheets
Experience supporting federal, laboratory, healthcare, records, or regulated office environments

LOCATION

Alameda, CA 94502

TRAVEL

Local travel may be required to move or retrieve records from designated onsite or offsite storage locations

WORK HOURS

Monday–Friday, 40 hours per week

TELEWORK

CLEARANCE

U.S. citizenship required as it supports the U.S. federal government

CLIENT

U.S. Food and Drug Administration (FDA),

EMPLOYMENT CLASSIFICATION

Employment Classification Eligibility — Non-exempt

******************

KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.

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Refine Your Search

document controllers jobs in oakland, ca

Document Management Specialist

Corporate Controller (6 YR EXP REQ)

Controller

Controller - AI Trainer

Controller - AI Trainer

Controller - AI Trainer

Project Administrator

Solar Permitting and Applications Coordinator

Controller - Bay Area, CA - Full-Time or Part-Time

Assistant Controller

Assistant Controller

Controller Opportunity - THE Hedge Fund to join

Controllers Division Manager - Disbursement and General Accounting (Open and Promotional)

Senior Accounts Payable Specialist

Controller

QC Document Specialist (Temporary Assignment)

Document Control Analyst

Quality Systems Specialist (Temporary Assignment)

Office Assistant (part-time, onsite)

PLM/CAD Administrator

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