Top 204 Office manager administrative Jobs in Oakland, Ca

Administrative Manager
Felton Institute —Oakland, CA
- $80,000 - $85,000 a year
- Email
- Background check
- Microsoft Outlook
- System design
- 403(b) matching
- Health insurance
Administrative and Operations Coordinator
seiu local 1021 —Oakland, CA
- $45.54 - $50.96 an hour
- Online Application
- Clean driving record
- English
- Mid-level
- Health insurance
- 401(k)
Quick Apply
Office Administrator
Arxlight —Oakland, CA
- $56,000 - $71,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Office Manager- (Oakland)
TK Elevator Corporation —San Leandro, CA
- $80,000 - $106,000 a year
- Email
- Microsoft Word
- Microsoft Excel
- Oracle
- Paid parental leave
- Health savings account
Office Manager
Arxlight —Oakland, CA
- $60,000 - $80,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
10d
Office Administrator (Part-Time)
OmniAb —Emeryville, CA
- $30 - $38 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
11d
Office Administrator - Small Business
California Playgrounds —Pleasanton, CA
- From $40 an hour
- Part-time
- Office
- Administrative experience
- Children
Quick Apply
10d
Regional Administrative Manager
Freeman Mathis and Gary LLP —Walnut Creek, CA
- $120,000 - $155,000 a year
- 5 years
- Pass drug screening
- Microsoft Office
- Health savings account
- Disability insurance
Quick Apply
Executive Assistant and Office Manager
Tacit —San Francisco, CA
- $90,000 - $140,000 a year
- Full-time
- Google Workspace
- 6 years
- Office
- Health insurance
- Dental insurance
Quick Apply
Small Law Firm Administrator (Part-Time)
Adams Broadwell Joseph & Cardozo —South San Francisco, CA
- $50 - $60 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health savings account
- Health insurance
Quick Apply
12d
General Engineering Assistant
Monterey Mechanical Company —Oakland, CA
- $80,000 - $100,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance
Quick Apply
Office Manager
Nichelini & Sons Inc. —San Anselmo, CA
- $30.35 - $36.55 an hour
- Part-time
- Microsoft Outlook
- Writing skills
- Mid-level
Quick Apply
Operations Generalist
Transluce —San Francisco, CA
- $110,000 - $160,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
Church Operations Administrator
Congregational Church of the Peninsula —Belmont, CA
- $30 - $35 an hour
- Part-time
- Background check
- Research
- Mid-level
- Paid time off
- Flexible schedule
Quick Apply
Business Office Manager
Burlingame Senior Living —Burlingame, CA
- $75,000 - $78,000 a year
- Weekends as needed
- Background check
- Microsoft Outlook
- OSHA
- Paid holidays
- Health insurance
Quick Apply
Office Facilitator - AH
Front Porch —Oakland, CA
- $27.64 - $30.00 an hour
- Full-time
- Current TB test
- Pass drug screening
- Data analysis skills
Office Manager
CHAOS Industries —San Francisco, CA
- $100,000 - $130,000 a year
- Mid-level
- Office
- Administrative experience
- Health savings account
- Relocation assistance
Quick Apply
Office Manager/Ops Generalist
Gamut —San Francisco, CA
- $50,000 - $500,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
Executive Assistant & Operations Manager
West Oakland Environmental Indicators Project —Oakland, CA
- $80,000 - $95,000 a year
- Email
- Hybrid work
- Google Workspace
- Mid-level
- Office
- Free parking
- Health insurance
Quick Apply
9d
Office Manager
Droyd —San Francisco, CA
- $75,000 - $100,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience

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Administrative Manager

Felton Institute -
Oakland, CA

Apply Now

Job Details

Full-time
$80,000 - $85,000 a year

Benefits

403(b) matching
Health insurance
Dental insurance
Paid time off
403(b)

Qualifications

Accounting systems
Microsoft Outlook
Enterprise software
Spreadsheets
HIPAA
Communication platforms
Health information regulatory compliance
Collaborative technology platforms
Clinical confidentiality policies
Audit support
Financial compliance

Full Job Description

Job Description:

Administrative Manager

Triage, Consultation, and Wellness Response Team (TCWRT)

Mental Health and Wellness (MHW) Program — AB 109 Reentry Services

Agency Overview

Felton Institute responds to the needs of our community by providing innovative, evidence-informed social services that transform lives. Our organization offers 60+ programs that address mental health, the unhoused, early care and education, those impacted by the justice system, transitional age youth, as well as aging adults. Our programs combine the latest scientific research with cultural sensitivity and a deep commitment to supporting and reflecting the communities we serve. Felton offers a dynamic, challenging, and supportive work environment where we encourage the use of professional development, that staff can utilize throughout their career.

Program Description

The Triage, Consultation, and Wellness Response Team (TCWRT) is a Felton Institute program funded by the Alameda County Probation Department (ACPD) and the Alameda County Behavioral Health Department (ACBHD) under the AB 109 Mental Health and Wellness (MHW) initiative. TCWRT serves AB 109-eligible clients — including individuals released from Santa Rita Jail or CDCR facilities, and those on Post-Release Community Supervision, formal probation, or in specialty court programs — by connecting them to mental health, substance use, and wellness services. The team provides clinical consultation and triage, peer and supportive services, wellness response and de-escalation, outreach and mental health promotion, and administration of the Specialty Provider Pool (SPP). TCWRT staff are stationed across the Oakland and Hayward ACPD offices, the Center of Reentry Excellence (CORE), and AB 109 Housing Program locations, and the program operates under a detailed set of contractual reporting, data, and fiscal compliance requirements.

Position Summary

This position blends the program’s data and administrative operations functions with its accounts payable and fiscal processing functions into a single back-office role that reports to the Program Manager, TCWRT.

Program Data and Reporting

Design and maintain the program’s data infrastructure and serve as the TCWRT expert on the ACPD “Enterprise Supervision” Provider Portal, ensuring all service data is entered within 72 business hours of delivery.
Track and report program performance against all AB 109 process, quality, and impact objectives required under the contract.
Produce and submit all required monthly, quarterly, semi-annual, annual, and final reports to ACPD and ACBHD, using established templates and naming/upload conventions.

Specialty Provider Pool (SPP) and Accounts Payable

Administer the Specialty Provider Pool, including the provider roster, application tracking, panel logistics, and contracting records.
Process SPP provider payments, program invoices, expense reimbursements, and other vendor payments in a timely and accurate manner, in coordination with Felton Institute’s finance department.
Reconcile program expenditures against the ACBHD contract budget and prepare financial documentation supporting program reports, audits, and site visits.
Maintain audit-ready fiscal and program records consistent with ACBHD Audit Requirements and Felton Institute’s document retention policies.
Respond to ACBHD, ACPD, County, or State requests for financial documentation or claims corrections.

Confidentiality, Records, and Compliance

Maintain a master log of client Releases of Information (ROIs) and report ROI refusals and adverse client events within contractual timelines.
Ensure all data and fiscal practices comply with HIPAA, 42 CFR Part 2, and applicable California confidentiality laws.
Maintain the TCWRT staff roster and notify ACPD of staffing changes within one business day.

Administrative Operations

Coordinate program meetings with ACPD and ACBHD, prepare agendas and minutes, and track action items.
Coordinate location-based service schedules across Oakland and Hayward ACPD offices, CORE, and AB 109 Housing Program sites.
Coordinate logistics for resource sharing activities, client celebration events, groups, workshops, and community forums.
Manage program inventory, supplies, client incentives, and basic procurement.
Administer client and stakeholder feedback surveys and compile findings for program reporting.
Track staff training, licensure, and certification completion, and maintain records of workforce composition requirements.
Serve as the program’s point of contact for technology and systems issues, and support staff onboarding to program platforms.
Other duties as assigned.

Minimum Requirements and Qualifications

Bachelor’s degree in a related field, or an Associate’s degree with equivalent combined education and experience totaling at least six (6) years.
Minimum three (3) years of experience in program data management, contract compliance, or program administration in a behavioral health, social services, or justice setting.
Minimum two (2) years of experience in accounts payable, bookkeeping, or fiscal/budget tracking, which may run concurrent with the experience above.
Strong proficiency in Microsoft Excel, Word, Outlook, and comparable collaboration and file-sharing platforms; familiarity with accounting or financial software.
Working knowledge of accounts payable processes, budget reconciliation, and audit readiness for government-funded contracts.
Knowledge of HIPAA, 42 CFR Part 2, and confidentiality/release-of-information requirements.
Strong organizational, interpersonal, and communication skills, with the ability to manage multiple concurrent reporting and fiscal deadlines.
Ability to pass a Live Scan background check and any clearances required by ACPD.

Additional Information:

Reports to: Division Director

Job Type: Full Time

Work Schedule: Onsite

Salary Range: $80,000 - $85,000 Annually (DOE)

Benefits (subject to election and eligibility): Fully-Paid Medical and Dental Plans; Health Reimbursement Card, Paid Time Off (personal, vacation, and sick time), 403B with company match.

Applying Instruction:

Candidates should apply for the position at our career page “careers.felton.org” OR directly email resumes to “[email protected]”.

IMP NOTE: Job responsibilities are subject to change according to program requirements.

Apply Now

Refine Your Search

office manager administrative jobs in oakland, ca

Administrative Manager

Administrative and Operations Coordinator

Office Administrator

Office Manager- (Oakland)

Office Manager

Office Administrator (Part-Time)

Office Administrator - Small Business

Regional Administrative Manager

Executive Assistant and Office Manager

Small Law Firm Administrator (Part-Time)

General Engineering Assistant

Office Manager

Operations Generalist

Church Operations Administrator

Business Office Manager

Office Facilitator - AH

Office Manager

Office Manager/Ops Generalist

Executive Assistant & Operations Manager

Office Manager

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