Top 20 School office assistant Jobs in Oakland, Ca

Front Office Receptionist
San Francisco Day School —San Francisco, CA
- $28 - $38 an hour
- Weekends as needed
- Background check
- Current TB test
- Microsoft Office
Quick Apply
3d
Academic Administrative Assistant
San Francisco Friends School —San Francisco, CA
- $28 - $37 an hour
- Overtime
- Background check
- Spanish
- Current TB test
- 403(b) matching
- Health insurance
Quick Apply
Administrative Assistant/Support Teacher-Child Care Experience Required
Endeavor Schools —San Francisco, CA
- $22 - $26 an hour
- Full-time
- Computer literacy
- Mid-level
- Office
- Opportunities for advancement
Administrative Assistant
Hilldale School —Colma, CA
- $30 an hour
- Part-time
- School experience
- Classroom
- Writing skills
Quick Apply
10d
Office Administrator
Durham School Services —San Carlos, CA
- $38 - $40 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Basic math
- Paid holidays
- Health insurance
Quick Apply
Office Administrator
RSM - Russian School of Mathematics —Pleasanton, CA
- $22 - $32 an hour
- Part-time
- Microsoft Word
- Office
- 1 year
- Health insurance
- Dental insurance
Quick Apply
Senior Executive Assistant - Chief of Operations (2026-27)
Oakland Unified School District —Oakland, CA
- $98,443.20 a year
- Full-time
- School experience
- Computer literacy
- Writing skills
Executive Assistant to Head of School
Cathedral School for Boys —San Francisco, CA
- Full-time
- Office
- Organizational skills
- Senior level
Substitute Secretary (July 2026)
Vallejo City Unified School District —Vallejo, CA
- $16.90 an hour
- Part-time
- English
- Mid-level
- High school diploma or GED
Quick Apply
10d
Administrative Assistant
La Cheim School —El Sobrante, CA
- $23 - $25 an hour
- 8 hour shift
- Microsoft Word
- School experience
- Spanish
- Opportunities for advancement
Quick Apply
12d
Administrative Assistant
Sakura Gakuen Japanese Language School —Pleasanton, CA
- From $20 an hour
- Part-time
- Background check
- School experience
- Computer literacy
- 401(k)
Quick Apply
Front Office Administrative Assistant
Redeemer School —Redwood City, CA
- $25 an hour
- Part-time
- School experience
- Google Workspace
- High school diploma or GED
Quick Apply
Receptionist
All Souls Catholic School —South San Francisco, CA
- $19.00 - $20.10 an hour
- Part-time
- Bilingual
- Microsoft Word
- Inventory management
Quick Apply
Administrative Assistant – Dance Studio
San Ramon Valley Dance Academy —San Ramon, CA
- From $20 an hour
- Part-time
- Microsoft Excel
- Customer service
- Office
Quick Apply

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Bilingual Administrative Assistant (Full-time)
Knocknok Technologies Inc. —Los Altos, CA
A valid driver’s license and reliable transportation are preferred. \* Handle some personal assistant–related tasks when needed.
$25 - $30 an hour
Quick Apply
7d
Senior Administrator / Jr. Executive Assistant to the CEO
Community Housing Developers —San Jose, CA
Must be computer savvy (Outlook, Google Suite, task/project tools—flexible). Must be able to keep pace, protect time, and stay steps ahead.
$30 - $34 an hour
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Front Office Receptionist

San Francisco Day School -
San Francisco, CA

Quick Apply

Job Details

Full-time
$28 - $38 an hour
3 days ago

Qualifications

Employee relationship building
Microsoft Office
Bachelor's degree
Parent-teacher conferences (communication methods)

Full Job Description

Position: Front Office Receptionist

FTE: 100%

Report to: Director of Innovation, Technology, and Operations

Department: Administrative

Supervisory Responsibilities: No

Pay Category: Non-Exempt

Pay Range: $28.00 - $38.00 an hour

Hours: 8:00pm to 4:00pm Monday through Friday with occasional evenings and weekends

Summary

San Francisco Day School is looking for a warm, welcoming, calm, mature and professional individual for our Front Office Receptionist. This position plays a critical forward facing role focusing on front office operations and communications, student attendance, and serves as the bridge between administration, faculty, and families.

Responsibilities and Duties

Answer or redirect all general questions (in-person/phone/email) from multiple stakeholders the school community including:
Managing email responding to questions from families, and troubleshoot issues as they arise
Supporting NEW families with SchoolPass onboarding as needed
Admissions reception support
Collaborate on parent / teacher conferences and bridge meeting links, sign ups, and coordination.
Ensure daily attendance is recorded in SchoolPass for all employees and students.
Remind employees to take attendance by 9:00 am and contact parents for unexcused absences daily.
Communicate Dismissals after the SchoolPass cutoff time.
Keep teachers & Security informed of student daily comings and goings once families share updates through phone calls and Gchat.
Update and maintain faculty and staff list of room phone numbers and offices in partnership with Director of Facilities andDirector of Innovation, Technology, and Operations
Create and maintain an updated "Front Office" Norms and share with anyone who covers the front desk
Document phone calls made from students from the front office
Sort physical mail into mailboxes using Verkada system.
Supporting the school photos process from start to completion with the PGA, including managing vendors when on campus, making sure students are well represented, creating a schedule in coordination with Divisional Leaders
Organize and manage materials for the start of school (ie: placards)
Cover and support the health office and other admin and staff as needed
Recognize employee life moments or milestones as the Sunshine Committee lead including managing the budget.
Keep front office clean and professional

Program

Support graduation preparation including robes, photographers, stolls, etc.
Participate in operational check in meetings as necessary

Administrative Assistance:

Provide flexible general administrative support to meet ongoing needs

Requirements and Qualifications

Must be comfortable around children and have a warm, welcoming and professional presence
Undergraduate degree
Clear and tactful communication skills
Strong ability to multitask between small and large projects
Excellent organizational skills
Proficient in Google Suite and Microsoft Suite

PHYSICAL REQUIREMENTS

90% Indoors, 10% outdoors
Prolonged periods of sitting at a desk and working on a computer or standing and crouching to treat students
Ability to traverse campus and adjust one’s tone and height by bending or leaning to communicate with each child.
Occasional requirement to lift more than 25 lbs

Expectations for SF Day Employees:

Promote positive relationships between and among all internal and external constituents of the school by maintaining the highest level of professionalism, including but not limited to those aspects detailed in the employee handbook, and acting in a manner consistent with the School’s .

Collaborate with colleagues inside and outside of the department to advance grade level, departmental and School goals and objectives.

Support everyday needs of the community, including student-facing responsibilities, such as safety drills and recess/lunch duties.

Commit to ongoing professional development and growth to reflect the demands of the position and the strategic priorities of the School. Our school has a generous professional development budget and we strive to model the goal of being lifelong learners.

Serve as an active participant in the school’s commitment to . Attend all-school, on-campus professional development seminars, participate in all-school “reads”of important literature in the field, and actively participate in modeling our mission and work in DEI.

Provide ample advance notice for planned and approved days-off and record such leave in the appropriate HR platform. Do not schedule such absences immediately before and after a school vacation or on parent conference days.

Attend evening and weekend events as required.

Per CA statutes, all School employees should be able to pass a Federal and State background check, provide a negative TB test, and maintain professional behavior during the period of employment. The employment offer is contingent upon these requirements.

Pay: $28.00 - $38.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

school office assistant jobs in oakland, ca

Front Office Receptionist

Academic Administrative Assistant

Administrative Assistant/Support Teacher-Child Care Experience Required

Administrative Assistant

Office Administrator

Office Administrator

Senior Executive Assistant - Chief of Operations (2026-27)

Executive Assistant to Head of School

Substitute Secretary (July 2026)

Administrative Assistant

Administrative Assistant

Front Office Administrative Assistant

Receptionist

Administrative Assistant – Dance Studio

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