Top 16 Administrative assistant i Jobs in Oakland Ca

Facilities Admin Support I
Penumbra —Alameda, CA
- $22 - $34 an hour
- Inventory management
- Administrative experience
- High school diploma or GED
- Paid parental leave
- AD&D insurance
11d
8529 Probation Assistant - Pretrial Monitoring Specialist I
City and County of San Francisco —San Francisco, CA
- $73,242 - $88,971 a year
- Weekends as needed
- Bilingual
- Computer literacy
- Writing skills
3d
Administrative Secretary I (Spanish)
Regional Center of the East Bay —San Leandro, CA
- $61,531.60 - $89,420.76 a year
- Spanish
- Microsoft Outlook
- Word processing
- Paid holidays
- Dental insurance
Quick Apply
Administrative Assistant I
County of Marin, CA —San Rafael, CA
- $67,801.50 - $80,203.50 a year
- Full-time
- Background check
- Basic math
- Office
- Disability insurance
- Health insurance
8d
Executive Secretary I (Job Code 1450 Exempt) – San Francisco Arts Commission
City and County of San Francisco —San Francisco, CA
- $91,598 - $111,410 a year
- Overtime
- Research
- Mid-level
- Office
- Continuing education credits
10d
Revenue Cycle Informatics Administrative Assistant I (Open & Promotional)
County of San Mateo —San Mateo, CA
- $84,260.80 - $105,331.20 a year
- Full-time
- Research
- Mid-level
- Office
- Retirement plan
5d
Office Service Representative I
Canon Business Process Services, Inc. —San Francisco, CA
- $23.69 an hour
- Overtime
- Hospitality
- Computer literacy
- Office
- Employee discount
HCRC Administrative Coordinator I/II - IRT
Judicial Council of California —San Francisco, CA
- $5,873 - $7,855 a month
- Overtime
- Writing skills
- English
- Research
- AD&D insurance
- Paid holidays
Facilities Assistant 1
LIFELONG MEDICAL CARE —Berkeley, CA
- $24.50 - $26.00 an hour
- Weekends as needed
- Word processing
- Basic math
- 3 years
- Paid holidays
- Health insurance
Quick Apply
Underwriting Assistant I
AmTrust Financial Services, Inc. —Concord, CA
- $16.90 - $25.00 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Mid-level
- Office
- Health insurance
- Dental insurance
Assistant Athletic Trainer I
California State University —East Bay, CA
- Weekends as needed
- Background check
- OSHA
- HIPAA
- Paid holidays
- Health insurance
9d
Recreation Programs Coordinator (Administrative Analyst Exempt I)
California State University —East Bay, CA
- Full-time
- Background check
- CPR Certification
- Mid-level
- Paid holidays
- Health insurance
10d
Executive Assistant to the Dean & Associate Deans (Executive Assistant III, Range 1) - College of Science and Engineering
California State University —San Francisco, CA
- Full-time
- Background check
- Word processing
- Research
- Health savings account
- Disability insurance
Administrative Operations Specialist- (Housing Operations Professional II, Range 1) - HDCS Housing, Dining and Conference Services
California State University —San Francisco, CA
- Full-time
- Background check
- Research
- Mid-level
- Health savings account
- Disability insurance
Executive Assistant - (Executive Assistant III, Range I) - Vice President Office Student Affairs
California State University —San Francisco, CA
- Weekends as needed
- Background check
- Word processing
- Research
- Health savings account
- Disability insurance
Executive Assistant I
KeyBank National Association —San Francisco, CA
- $25.00 - $38.46 an hour
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
4d

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Facilities Admin Support I

Penumbra -
Alameda, CA

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Job Details

$22 - $34 an hour
11 days ago

Benefits

Paid parental leave
AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
Parental leave
Vision insurance
401(k) matching
Paid sick time

Qualifications

Project coordination
Administrative experience
Cross-functional communication
Office experience

Full Job Description

General Summary

The Facilities Administrative Support I is responsible for coordinating the day-to-day functions such as supply oversight, complex filing, event and meeting planning, coordinating calendars and accommodations, and overall office support. Provides administrative support to other departments as needed. Having the knowledge and skills to be able to use your own judgement and be able to receive minimal instruction will be essential to complete daily work.

Specific Duties and Responsibilities

Assist Facilities and Unified Communications with event planning and meeting support, this includes coordinating set-up, event tear-down, and clean-up*

Coordinate orders, inventory and distribution of office supplies, janitorial supplies, coffee, tea, and related supplies as it relates to the needs of Site Services, events, and meeting support

Coordinate arranging off-site visits for staff, often located outside main Alameda campus by identifying clients’ requirements and expectations for each event/visit*

Support various Facilities teams (such as Technicians, Project Staff, General Office Staff, Unified Communications, Equipment Maintenance, EH&S, Security, Fitness Center, etc.) *

Order and set up purchase orders for other items, such as office furniture, conference room items, production related special requests, etc., as needed. This includes working with any suppliers, caterers, etc. on any on-site logistics and equipment needs *

Anticipate needs of users and making preparations against any potential risks

Maintain and execute Essential Certificate coordination for vendors that come on-site

Assist with oversight of accommodation for employees visiting from out of town

Assist in coordination with departments for onboarding and desk set up for new hires

Organize, oversee file restructure, and maintain physical and electronic facilities files such as contracts, certificate of insurance, agreements, statements of work, etc.*

Provide administrative support for other departments as requested.

Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures. *

Understand relevant security, privacy and compliance principles and adhere to the regulations, standards, and procedures that are applicable to the Company. *

Ensure other members of the department follow the QMS, regulations, standards, and procedures. *

Perform other work-related duties as assigned. *Indicates an essential function of the role 1 of 3 Position Qualifications

Minimum education and experience:

High School or GED with 1+ years of increasingly responsible administrative experience, or an equivalent combination of education and experience

Additional qualifications:

Excellent written, verbal, and interpersonal skills are required

High level of proficiency with Microsoft Office tools and Adobe Products

Ability to prioritize assignments in a fast-paced multi-task environment

Organized, detail-oriented, and proficient in mathematics

Strong oral, written, and interpersonal communication skills Working Conditions

General office, laboratory, and cleanroom environments.

Willingness and ability to work on site. May have business travel from 0% - 5%.

Requires some lifting and moving of up to 25 pounds.

Potential exposure to blood-borne pathogens.

Must be able to move between buildings and floors.

Must be able to remain stationary and use a computer or other standard office equipment, such as a printer or copy machine, for an extensive period of time each day.

Must be able to read, prepare emails, and produce documents and spreadsheets.

Must be able to move within the office and access file cabinets or supplies, as needed.

Must be able to communicate and exchange accurate information with employees at all levels on a daily basis.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Base Pay Range Per Hour: $22.00 – 34.00

Individual compensation will vary based on factors such as qualifications, skill level, competencies, work location and shift, and will increase over time based on meeting performance and business needs.

What We Offer

A collaborative teamwork environment where learning is constant, and performance is rewarded.

The opportunity to be part of the team that is revolutionizing the treatment of some of the world's most devastating diseases.

A generous benefits package for eligible employees that includes medical, dental, vision, life, AD&D, short and long-term disability insurance, 401(k) with employer match, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year, which increases with tenure, and paid sick time in compliance with applicable law(s).

Penumbra, Inc., headquartered in Alameda, California, is a global healthcare company focused on innovative therapies. Penumbra designs, develops, manufactures, and markets novel products and has a broad portfolio that addresses challenging medical conditions in markets with significant unmet need. Penumbra sells its products to hospitals and healthcare providers primarily through its direct sales organization in the United States, most of Europe, Canada, and Australia, and through distributors in select international markets. The Penumbra logo is a trademark of Penumbra, Inc.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local laws.

If you reside in the State of California, please also refer to Penumbra's Privacy Notice for California Residents.

For additional information on Penumbra’s commitment to being an equal opportunity employer, please see Penumbra's AAP Policy Statement.

Apply Now

Refine Your Search

administrative assistant i jobs in oakland ca

Facilities Admin Support I

8529 Probation Assistant - Pretrial Monitoring Specialist I

Administrative Secretary I (Spanish)

Administrative Assistant I

Executive Secretary I (Job Code 1450 Exempt) – San Francisco Arts Commission

Revenue Cycle Informatics Administrative Assistant I (Open & Promotional)

Office Service Representative I

HCRC Administrative Coordinator I/II - IRT

Facilities Assistant 1

Underwriting Assistant I

Assistant Athletic Trainer I

Recreation Programs Coordinator (Administrative Analyst Exempt I)

Executive Assistant to the Dean & Associate Deans (Executive Assistant III, Range 1) - College of Science and Engineering

Administrative Operations Specialist- (Housing Operations Professional II, Range 1) - HDCS Housing, Dining and Conference Services

Executive Assistant - (Executive Assistant III, Range I) - Vice President Office Student Affairs

Executive Assistant I

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