Top 8 records coordinator Jobs in oakland ca

Veterinary Medical Records Coordinator
Guide Dogs for the Blind —San Rafael, CA
- $30.00 - $33.50 an hour
- Full-time
- Customer service
- Mid-level
- Administrative experience
Donor Record Coordinator II
Donor Network West —San Ramon, CA
- $29.81 - $33.12 an hour
- Full-time
- Mid-level
- Bachelor's degree
- Mentoring
Quick Apply
8d
Student Records Assistant
BERKELEY SCHOOLS —Berkeley, CA
- $27.20 - $33.14 an hour
- Full-time
- High school
- Computer literacy
- Writing skills
Program Analyst (Public Records Specialist)
The State Bar of California —San Francisco, CA
- $92,960 - $123,943 a year
- Full-time
- Hybrid work
- Word processing
- Writing skills
- Mid-level
Quick Apply
Medical Records Director
Princeton Manor Healthcare Center —Oakland, CA
- $38 - $42 an hour
- Full-time
- Management
- Computer literacy
- HIPAA
Quick Apply
SEVIS Records Coordinator & Student Engagement Advisor
California State University —East Bay, CA
- Full-time
- Background check
- Writing skills
- Mid-level
- Paid holidays
- Health insurance

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Donor Record Coordinator II
Donor Network West —San Ramon, CA
Associates or Bachelor’s degree in biological sciences or equivalent degree/diploma/certification in an allied health field.
$29.81 - $33.12 an hour
Quick Apply
8d
Quality Systems Specialist II
Donor Network West —San Ramon, CA
Current California Driver’s license and current vehicle insurance based on California minimum insurance coverage standards.
$67,494 - $74,994 a year
Quick Apply
8d

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Medical Records Coordinator
Paradigm at Creekside —Gahanna, OH
 Respond to emails and telephone calls punctually and complete tasks as directed.  Ability to engage in active listening (giving full attention to those…
Quick Apply

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Veterinary Medical Records Coordinator

Guide Dogs for the Blind -
San Rafael, CA

Apply Now

Job Details

Full-time
$30.00 - $33.50 an hour

Qualifications

Customer communication
Customer service
Scanning
Salesforce Cloud
CRM system proficiency
Productivity software
Cross-functional collaboration
Database software proficiency

Full Job Description

Use your expertise to support life-changing veterinary programs.

At Guide Dogs for the Blind (GDB), we create exceptional partnerships and provide training to empower individuals who are blind or visually impaired to travel more safely and confidently. We are seeking a highly organized and detail-oriented Veterinary Medical Records Coordinator to serve as the central hub for veterinary documentation across the organization. Reporting to the Veterinary Business Program Manager, this role ensures that medical records, invoices, and related documentation are accurately processed and readily accessible to support veterinary care, financial assistance programs, and operational continuity. By enabling efficient documentation flow, this position directly supports timely reimbursements, reduces delays, and enhances collaboration across Veterinary, Puppy Raising, Accounting, and other teams.

What you’ll do:

Coordinate the intake, review, and organization of veterinary medical records, invoices, diagnostic reports, and related documentation from multiple sources, ensuring accuracy, completeness, and proper association with each dog
Design, implement, and maintain standardized processes for managing veterinary documentation in partnership with the Veterinary Business Program Manager, ensuring consistency, accessibility, and reliability across systems and departments
Upload and maintain medical records in appropriate systems and folders; enter key data (e.g., vaccinations, procedures) into Salesforce to ensure accurate, current, and actionable records
Monitor documentation flow to ensure required records are received in advance of treatments, recalls, and care decisions, proactively following up with veterinary clinics, staff, or constituents to resolve gaps and prevent delays
Route invoices and reimbursement documentation to appropriate staff following approvals, directly supporting timely and accurate payment processing for clients and volunteers
Support procurement and documentation workflows by identifying opportunities to improve efficiency, accuracy, transparency, and cross-departmental coordination
Provide administrative support including record tracking, document handling, and collaboration across Veterinary, Puppy Raising, Accounting, and other operational teams
Adhere to safety policies and procedures, report incidents as required, and support additional projects and responsibilities as assigned

What you’ll love:

Supporting veterinary care and programs that ensure the health and well-being of our puppies, guide dogs and K9 buddies.
Playing a key role in enabling timely financial assistance and reimbursement for clients and volunteers
Collaborating with mission-driven teams dedicated to service, care, and operational excellence
Being part of an organization that values inclusion, compassion, and community impact

The qualifications you’ll need:

Experience in administrative support, records management, veterinary clinic operations, or medical documentation processing preferred; prior experience in an animal care environment highly desirable
Strong organizational skills with exceptional attention to detail and the ability to manage high volumes of time-sensitive documentation from multiple sources
Proficiency with Microsoft Office Suite and database systems such as Salesforce (or similar CRM platforms)
Excellent communication and customer service skills, with the ability to work effectively with staff, volunteers, clients, and veterinary clinics
Ability to work independently while collaborating across multiple departments, with strong follow-through and problem-solving skills related to incomplete or complex documentation
Comfort working in a fast-paced environment with competing priorities; ability to perform administrative tasks including filing, scanning, and extended computer-based work

Guide Dogs for the Blind

At Guide Dogs for the Blind (GDB), we believe that everyone deserves to move through the world safely and confidently – to live the life they want to live. As the largest guide dog school in North America, we have graduated more than 16,000 guide dog teams from across the U.S. and Canada since our founding in 1942. GDB not only improves mobility for our clients, we further inclusion. Join our team of more than 300 employees and share your passion for our mission.

At Guide Dogs for the Blind, we respect, value, and appreciate all differences. We welcome all qualified candidates irrespective of your race, color, religion, sex, gender identity or expression, sexual orientation, national origin, marital status, genetics, disability, age, or veteran status. Individuals with disabilities, especially those who are blind or visually impaired, are encouraged to apply. If you have a disability and need assistance and/or accommodation with applying for a job, please feel free to contact our Human Resources department.

Pay Range: $30 - $33.50/hour

Full-time, non-exempt role based in San Rafael, California

Apply Now

Refine Your Search

records coordinator jobs in oakland ca

Veterinary Medical Records Coordinator

Donor Record Coordinator II

Student Records Assistant

Program Analyst (Public Records Specialist)

Medical Records Director

SEVIS Records Coordinator & Student Engagement Advisor

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