Top 110 Assistant/office manager Jobs in Ocala, Fl

Staff Assistant IV
Marion County —Ocala, FL
- $18.24 an hour
- Contract
- Clean driving record
- Basic math
- Pass drug screening
Quick Apply
20h
Assistant Community Manager - The Darley
Greystar Real Estate Partners LLC —Ocala, FL
- $19 - $22 an hour
- Email
- Word processing
- Mid-level
- Office
- Paid parental leave
- Paid holidays
Associate Inventory Manager
Trulieve —Ocala, FL
- $19 an hour
- Weekends as needed
- Background check
- Merchandising
- English
- Paid time off
Quick Apply
22h
Front Office Assistant
Law Office of Michelangelo Mortellaro —The Villages, FL
- $19 - $20 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
14d
Assistant Center Manager
ECS4KIDS —Ocala, FL
- $19.63 - $20.13 an hour
- Full-time
- Background check
- Current TB test
- Mid-level
- 403(b) matching
- Paid holidays
Quick Apply
13d
Front Office Assistant
Miracle-Ear —The Villages, FL
- $18 an hour
- Full-time
- Inventory management
- Mid-level
- Windows
- Health savings account
- Paid holidays
Quick Apply
1d
Assistant Store Manager
Jetro / Restaurant Depot —Ocala, FL
- $28.84 - $29.81 a year
- Full-time
- Microsoft Outlook
- Sales
- Merchandising
- Paid holidays
- Disability insurance
Quick Apply
Treatment Plan Coordinator
Clear Choice —The Villages, FL
- $24 - $26 an hour
- Full-time
- Computer skills
- Communication skills
- Entry level
- Paid holidays
- Health insurance
Leader in Training - NEW STORE OPENING
Green Thumb —Belleview, FL
- Weekends as needed
- Word processing
- Mid-level
- 3 years
Quick Apply
12d
Land Surveyor/ Project Manager
JCH Consulting Group —Ocala, FL
- $30 - $60 an hour
- Overtime
- AutoCAD
- Research
- Office
- Paid holidays
- Health insurance
Quick Apply
Ophthalmic Technician
Florida Retina Institute —Lady Lake, FL
- Full-time
- Writing skills
- Medical office experience
- HIPAA
- Disability insurance
- Health insurance
Quick Apply
Dewatering Foreman/ Assistant Superintendent
Thalle Construction Company —Florida
- Construction site
- 3 years
- Ability to lift 50 pounds
- Paid holidays
- Disability insurance
Quick Apply
Drainage Foreman/ Assistant Superintendent
Thalle Construction Company —Florida
- Construction site
- 5 years
- Ability to lift 50 pounds
- Paid holidays
- Disability insurance
Quick Apply
Structural Field Manager
Thalle Construction Company —Florida
- Microsoft Excel
- Microsoft Outlook
- Construction site
- Paid holidays
- Disability insurance
Quick Apply
Business Office Assistant (Healthcare)
PeopleFirst Healthcare —The Villages, FL
- Full-time
- Skilled nursing facility
- Mid-level
- Office
- Disability insurance
- Dental insurance
Quick Apply
12d
Unassigned Assistant Manager
Old Navy —Ocala, FL
- Weekends as needed
- Customer service
- Merchandising
- Mid-level
- Store discount
- Employee stock purchase plan
Funeral Home Administrative Assistant
Foundation Partners Group —Wildwood, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
9h
Parts Counterperson
Jenkins Sales & Service Center —Ocala, FL
- Full-time
- Dealership
- Ability to walk for extended periods
- Merchandising
- Disability insurance
- Health insurance
Quick Apply
Assistant Community Manager
Hawthorne Residential Partners —Wildwood, FL
- Weekends as needed
- Mid-level
- Office
- Residential
- Wellness program
- Paid parental leave
Quick Apply
Assistant Manager - Store
Cavender's —Ocala, FL
- English
- Mid-level
- Retail management
Quick Apply

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Staff Assistant IV

Marion County
Ocala, FL

Quick Apply

Job Details

Contract
$18.24 an hour
20 hours ago

Qualifications

Employee relationship building
Driver's License
Clerical experience

Full Job Description

Staff Assistant IV (Growth Services) – Marion County BoCC
Marion County is a 100% drug free workplace
This position is recruited and staffed with reSOURCE Government Services, not Marion County Government BoCC

Location: Marion County Growth Services Department – 2710 East Silver Springs Blvd., Ocala, FL 34470
Work Schedule: Monday – Friday; 8:00 AM – 5:00 PM
Salary: $18.24 per hour + full benefits
*Required: Must be able to clear pre-employment background, drug test, and physical; Must possess a valid and active Driver's License w/ relatively clean driving record*

JOB SUMMARY
Responsible for providing advanced administrative and secretarial support for the program, supervisory and management staff of the department. Performs a variety of duties of a moderately complex to highly complex nature. Assignments typically involve maintenance of administrative support details as directed.

ESSENTIAL JOB FUNCTIONS

Assists in the management of office including files, personnel records, purchase records and meeting schedules, often dealing personally with the matter.
Enters revenue receipt transmittals and prepares reports of revenue generated by department.
Oversees preparation of payroll and resolves problems as necessary.
Types various department specific documentation, e.g., letters, statements, narrative and statistical reports, minutes, agendas, court orders, case files.
Frequently processes correspondence of a sensitive or confidential nature.
Prepares correspondence and recurring reports for supervisor’s signature.
Proofreads copy and corrects drafts for grammar, punctuation, and spelling in order to produce error-free work.
Arranges for meetings and conferences and may take notes. Maintains calendars.
Responsible for purchasing process, accounts payable process, and tracking budget expenditures.
Assists with budget preparation with rough drafts and preparation of budget documents.
Maintains control files of matters in progress and follows up to ensure that actions are completed.
Processes work orders or documents requiring office procedural knowledge. Coordinates some office functions with other county departments.
Provides information within scope of knowledge or refers customers to appropriate individuals.
Responds to telephone inquiries from the public and other departments when information requested is specifically provided and known, such as from published records, specific deliveries and procedures, and calendar of events, or within established guidelines.
Maintains a pleasant cooperative attitude with co-workers. Maintain professional appearance, grooming and dress consistent with department image.
May be assigned a project or process and be held responsible for results.
Provides excellent customer service to members of the general public and other County employees. Personal contact occurs with other employees of the unit, employees of other departments in the County, citizens, and customers of the department. Service is provided in person or by phone contact.
Implements the organization’s guiding principles and core values.
Performs other related job duties as assigned

SUPERVISION
Occasionally functions as a lead worker for a small group of employees (one to five) in the absence of a designated lead position. May review the work product of others. Provides guidance, advice, and assistance to others on work assignments. Provides work direction.

QUALIFICATIONS
Education and Experience:
Associate Degree or equivalent vocational training/education. Three years progressively knowledgeable and skilled administrative support or secretarial related experience and training, demonstrating extensive knowledge and practical experience with personal computers, standard application packages, modern office technologies, and customer service; or an equivalent combination of education and experience

Licenses or Certifications:
Possession of a valid, State of Florida driver’s license to operate a motor vehicle. Requirement exists at the time of hire and as a condition of continued employment.

May require Notary Public certification depending on area of assignment.

KNOWLEDGE, SKILLS AND ABILITIES

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to calculate figures and amounts such as discounts, interest, commissions, percentages and volume.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals.
Ability to compute rate, and percent and ability to draw bar graphs.
Problem Solving Ability.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions in written, oral, diagram, or schedule form.
Interprets complex and detailed technical data.
Can explain records, procedures to others as lead worker.
May participate in development of policy, programs, plans, or procedures.
Studies manual work process to determine most effective methods for essential tasks.
Requires knowledge of the field of assignment, sufficient to perform thoroughly and accurately the responsibility illustrated by the above job duties.
Ability to work efficiently and accurately in an atmosphere of frequent interruption.
Ability to perform secretarial and clerical duties with speed and accuracy without immediate and constant supervision.
Ability to learn, interpret, and apply local ordinances and resolutions
Strong working knowledge of computers and other office equipment.
Strong organizational skills and ability to prioritize to meet established deadlines.
Skill in the interpretation and application of business English, grammar, spelling, diction, style and punctuation.
Ability to supervise and train division clerical support staff.
Ability to work independently and to carry out assignments to completion with minimum instructions, adhere to prescribed routines and practices, maintain records, and to make reports requiring accuracy.
Ability to remain calm in stressful situations.
Ability to take a teamwork approach to the job by cooperating with others, offering to help others when needed, and considering larger organization or team goals rather than individual concerns. Includes the ability to build a constructive team spirit where team members are committed to the goals and objectives of the team.

PHYSICAL DEMANDS
The work is light work which requires exerting up to 25 pounds of force occasionally. While performing the duties of this job, the employee will regularly be required to handle, hear, kneel, lift, reach, speak, stand, walk, and stoop.

WORK ENVIRONMENT
Work is performed primarily in an indoor environment with limited exposure to adverse environmental conditions.

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Refine Your Search

assistant/office manager jobs in ocala, fl

Staff Assistant IV

Assistant Community Manager - The Darley

Associate Inventory Manager

Front Office Assistant

Assistant Center Manager

Front Office Assistant

Assistant Store Manager

Treatment Plan Coordinator

Leader in Training - NEW STORE OPENING

Land Surveyor/ Project Manager

Ophthalmic Technician

Dewatering Foreman/ Assistant Superintendent

Drainage Foreman/ Assistant Superintendent

Structural Field Manager

Business Office Assistant (Healthcare)

Unassigned Assistant Manager

Funeral Home Administrative Assistant

Parts Counterperson

Assistant Community Manager

Assistant Manager - Store

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