Take the Next Step in Your Career with a Company That Does Things the Right Way
Are you highly organized, detail-driven, and thrive in a fast-paced environment where accuracy and accountability matter?
Do you take pride in keeping jobs moving, preventing issues before they happen, and making sure everything is done right the first time?
At Coast to Coast Heating & Air, we are not your average HVAC and Electrical company.
We are a family-owned, high-performance team built on integrity, craftsmanship, and doing things the right way—every time. We specialize in premium installations, complex jobs, and delivering a level of service most companies simply don’t offer.
We are looking for a Permit Coordinator / Installation Coordinator who plays a critical role in ensuring every job flows smoothly from sale to installation—without delays, mistakes, or compliance issues.
Why Join Our Team?
- Above-average industry compensation
- Performance-based bonuses tied to efficiency & accuracy
- Above-average PTO
- 401(k) retirement benefits
- Family-owned company (no corporate bureaucracy)
- Strong work/life balance
- Leadership that is actively involved and supports your success
- A company that refuses to cut corners—period
Position Overview
The Permit Coordinator / Installation Coordinator is responsible for managing all post-sale administrative and operational coordination for HVAC and electrical installations.
This includes permit submission, job verification, scheduling coordination, inspection tracking, and communication between departments and customers.
You are the bridge between sales, field teams, and customers, ensuring that every job is properly permitted, scheduled, and completed without issues.
Key Responsibilities
- Submit all HVAC and electrical permits within 24 hours of job sale
- Review sold jobs for accuracy, completeness, and code compliance
- Verify equipment, scope of work, and job details before submission
- Coordinate installation scheduling with dispatch and field teams
- Track permit approvals, rejections, and revisions
- Schedule and manage all required inspections
- Ensure all jobs meet local building code and compliance requirements
- Maintain accurate and complete job files in ServiceTitan
- Communicate with customers regarding scheduling and expectations
- Coordinate with Project Managers, technicians, and office staff
- Identify and resolve issues before they impact installation timelines
What Success Looks Like
- Permits submitted accurately and on time (within 24 hours)
- Zero missed or delayed inspections
- Install schedules run smoothly with minimal downtime
- No job delays due to administrative errors
- Clean, organized, and complete job files
- Strong communication across all departments
Qualifications
- Experience in HVAC, Electrical, Construction, or Permitting (preferred)
- Strong organizational and time management skills
- High attention to detail and accuracy
- Ability to manage multiple jobs at once without dropping the ball
- Strong communication skills (phone, text, and email)
- Experience with ServiceTitan is a plus
- Ability to work in a fast-paced, high-performance environment
- Problem solver with a proactive mindset
Who You Are
- You take ownership of your role and outcomes
- You don’t let things fall through the cracks
- You thrive under pressure and stay organized
- You communicate clearly and professionally
- You care about doing things the right way—not the easy way
About Coast to Coast Heating & Air
We are a locally owned, family-operated company based in Ocala, Florida, focused on delivering the highest quality HVAC and Electrical services in the area.
We don’t rush jobs.
We don’t cut corners.
We do things the right way—every time.
When customers choose us, they experience the highest standards in the industry.
Compensation
- Competitive hourly pay (based on experience)
- Performance bonuses based on accuracy, speed, and efficiency
- Opportunity for growth within a rapidly expanding company
Apply Today
If you’re ready to be part of a company that values precision, accountability, and excellence, we want to hear from you.
Job Type: Full-time
Pay: $35,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Referral program
- Retirement plan
- Vision insurance
Work Location: In person
