Top 13 Payroll assistant Jobs in Ocala Fl

Payroll Assistant
ESD Waste2Water, Inc. —Ocala, FL
- $25 - $30 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
1d
Receptionist/HR Assistant
CONE DISTRIBUTING INC —Ocala, FL
- $24 - $28 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Computer literacy
3d
HR Assistant
Cascade Drilling, LP —Ocala, FL
- $24 - $27 an hour
- Full-time
- Clean driving record
- Microsoft Outlook
- Pass drug screening
- Paid training
- Paid holidays
Quick Apply
Office Assistant
HF Foods Group Inc. —Ocala, FL
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
1d
Office Manager/Bookkeeper
Southern Pro Construction —Summerfield, FL
- $60,000 - $80,000 a year
- Full-time
- Microsoft Outlook
- Computer literacy
- Mid-level
- 401(k)
- Paid time off
Quick Apply
2d
Office Assistant - Bilingual Chinese/English
New Southern Food Distribution Inc —Ocala, FL
- $14 - $15 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
2d
Executive Administrative Assistant (Full Time) - World Equestrian Center Ocala, FL
Columbus Hospitality Management —Ocala, FL
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
12d
Administrative Specialist III - Engineering
City of Ocala, FL —Ocala, FL
- $39,630 - $52,610 a year
- Full-time
- Clean driving record
- Word processing
- Basic math
- Paid holidays
- Disability insurance
4d
Parks & Recreation Office Manager
City of Wildwood —Wildwood, FL
- $48,760.16 - $53,636.18 a year
- Full-time
- Word processing
- Computer literacy
- Mid-level
- AD&D insurance
- Paid holidays
2d
Office Manager
Lake Advanced Dentistry —Lady Lake, FL
- $25 - $33 an hour
- Full-time
- Bilingual
- Dental office
- Inventory management
- Paid time off
- Employee discount
Quick Apply
2d

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Special Assistant to the Payroll Administrator (SY26-27)
Columbus City Schools —Columbus, OH
A post high school degree or certificate in accounting or a related field may be substituted for one (1) year of the required experience.
$27.42 an hour
5d
Executive Assistant (Bookkeeping & Payroll)
YSA TRANSPORT LLC —Powell, OH
Keep driver and contractor files current, including licenses, medical cards, and insurance. Process weekly payroll and contractor payments.
$60,000 - $75,000 a year
Quick Apply
3d

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payroll assistant jobs near ocala fl

Payroll Assistant

ESD Waste2Water, Inc.
Ocala, FL

Quick Apply

Job Details

Full-time
$25 - $30 an hour
1 day ago

Benefits

Health insurance
Dental insurance
Vision insurance
Life insurance
Retirement plan

Qualifications

Administrative experience
Attention to detail
Data entry
Time management
Office experience

Full Job Description

Position Summary

The Payroll Assistant is responsible for assisting with the accurate and timely processing of weekly payroll and supporting general administrative and accounting functions. This position will serve as an important point of contact for collecting and maintaining employee timekeeping information, entering payroll data into QuickBooks Enterprise, and assisting with employee records and BambooHR.

Because payroll responsibilities will not fill a full 40-hour work week, this position will also assist with other administrative, accounting, and office duties as needed.

Primary Responsibilities

Payroll

Collect weekly timesheets from all employees and follow up on missing or incomplete timesheets.
Review timesheets for accuracy, including hours worked, overtime, PTO, holidays, and other applicable information.
Enter employee hours and other payroll information into QuickBooks Enterprise.
Process weekly payroll in QuickBooks Enterprise accurately and according to the company's payroll schedule.
Verify payroll information before finalizing and submitting payroll.
Assist with payroll-related questions and resolve discrepancies as directed.
Maintain confidentiality of payroll and employee information.
Assist with payroll reports and other payroll-related administrative tasks.

Employee Records & BambooHR

Assist with onboarding new employees in BambooHR, including entering and maintaining employee information and ensuring required documentation is completed.
Assist with employee offboarding and updating records when employees leave the company.
Help maintain accurate and up-to-date employee files.
Monitor employee records for missing or outdated information.
Assist with maintaining payroll-related employee information and documentation.
Handle employee information with discretion and maintain confidentiality at all times.

General Administrative & Accounting Support

Since payroll duties will not comprise a full 40-hour work week, this position will assist with other office and accounting responsibilities as needed, which may include:

Assisting with accounts payable and accounts receivable tasks.
Assisting with invoicing and payment processing.
Filing and maintaining company records.
Data entry and maintaining spreadsheets.
Assisting with employee benefits administration.
Preparing reports and gathering information as requested.
Providing general administrative support to the Office Manager and other departments.
Other duties as assigned.

Qualifications

Previous payroll, accounting, bookkeeping, or administrative experience preferred.
Experience with QuickBooks Enterprise is preferred.
Experience with BambooHR or another HRIS is a plus.
Strong attention to detail and accuracy.
Ability to work with confidential information professionally and discreetly.
Strong organizational and time-management skills.
Ability to meet weekly deadlines consistently.
Comfortable working independently while also knowing when to ask questions.
Good written and verbal communication skills.
Proficiency with Microsoft Office, particularly Excel and Outlook.
Ability to prioritize multiple tasks and adapt to changing needs.

Key Expectations

The successful candidate must understand that accuracy and timeliness are especially important when handling payroll. Missing timesheets, incorrect entries, or missed deadlines can directly affect employees' pay.

The Payroll Assistant should be proactive about identifying missing information, following up with department heads and employees, and bringing potential payroll issues to the Office Manager's attention before payroll is processed.

This position requires someone who is dependable, detail-oriented, organized, and comfortable taking ownership of recurring weekly responsibilities while also assisting wherever needed throughout the office.

Pay: $25.00 - $30.00 per hour

Benefits:

Dental insurance
Health insurance
Life insurance
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

payroll assistant jobs in ocala fl

Payroll Assistant

Receptionist/HR Assistant

HR Assistant

Office Assistant

Office Manager/Bookkeeper

Office Assistant - Bilingual Chinese/English

Executive Administrative Assistant (Full Time) - World Equestrian Center Ocala, FL

Administrative Specialist III - Engineering

Parks & Recreation Office Manager

Office Manager

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