Top 28 Executive assistant Jobs in Oceanside, Ca

Executive Assistant (Part-Time), Chief Accounting Office
Viasat, Inc. —Carlsbad, CA
- $79,000 - $146,500 a year
- Part-time
- Hybrid work
- Microsoft Excel
- Oracle
- Office
4d
Executive Assistant – Life Sciences Products & Services
Thermo Fisher Scientific —Carlsbad, CA
- $44 - $52 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Commuter assistance
- Paid parental leave
Sr. Executive Assistant (Finance & HR)
Callaway —Carlsbad, CA
- $43.27 - $64.86 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Executive Assistant (Part-Time), Chief Accounting Office
Viasat —Carlsbad, CA
- $79,000 - $146,500 a year
- Part-time
- Hybrid work
- Microsoft Excel
- Oracle
- Office
5d
Administrative Assistant, Enterprise, and Strategy Office
Viasat —Carlsbad, CA
- $24.52 - $45.67 an hour
- Online Application
- Microsoft Outlook
- Customer service
- Mid-level
Administrative Assistant (Onsite)
Frontwave Credit Union —Oceanside, CA
- $27.36 - $41.03 an hour
- Full-time
- Word processing
- Mid-level
- Office
- Paid holidays
- Health insurance
Administrative Assistant, Enterprise, and Strategy Office
Viasat, Inc. —Carlsbad, CA
- $24.52 - $45.67 an hour
- Online Application
- Microsoft Outlook
- Customer service
- Mid-level
Administrative Assistant
Carlsbad Boutique Executive Consulting —Carlsbad, CA
- $23 - $25 an hour
- Part-time
- Hybrid work
- Google Workspace
- Research
- Mid-level
- Flexible schedule
Quick Apply
8d
Executive Assistant and Project Coordinator
AIRGAIN INC —San Diego, CA
- $36.06 - $43.27 an hour
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
- Employee stock purchase plan
- Disability insurance
Quick Apply
Executive Assistant
General Atomics —San Diego, CA
- $87,070 - $132,963 a year
- Extended hours
- 6 years
- Computer literacy
- Office
Executive Assistant
Cali Wholesale Flowers —Carlsbad, CA
- From $20 an hour
- Part-time
- Bilingual
- Google Workspace
- Mid-level
Quick Apply
Executive Assistant & Caregiver | Perfect for Nursing, Public Health & Social Work Students
A Place at Home Encinitas —San Diego, CA
- $21 an hour
- Part-time
- Google Workspace
- Mid-level
- Driver's License
Quick Apply
1d
PACE Administrative Assistant
Neighborhood Healthcare —Escondido, CA
- $24.95 - $34.93 an hour
- Monday to Friday
- CPR Certification
- Customer service
- BLS Certification
- Health insurance
- Dental insurance
Quick Apply
Executive Health Assistant / Client Services Coordinator (Virtual Longevity Medicine)
Thrivemed llc —Carlsbad, CA
- $26.30 - $30.00 an hour
- Full-time
- Hybrid work
- Spanish
- Google Workspace
- Medical office experience
- Health insurance
- Work from home
Quick Apply
5d
Executive Life Manager
Sethi Management —Carlsbad, CA
- Up to $70,500 a year
- Full-time
- Clean driving record
- Research
- Office
- Mileage reimbursement
- Health insurance
7d
Research Group Administrative Assistant
UC San Diego —San Diego, CA
- $29.42 - $42.16 an hour
- Monday to Friday
- Background check
- Oracle
- Writing skills
11d
Executive Assistant/Business Partner
Buyers Edge Platform, LLC —Temecula, CA
- Hybrid work
- 5 years
- Research
- Office
- Dental insurance
- Flexible spending account
Quick Apply
Executive Operations Coordinator
IKON BUILDERS, INC. —San Clemente, CA
- $36 - $41 an hour
- Full-time
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Executive Assistant to Chair & DBO - OPHTHALMOLOGY
UC San Diego Health —San Diego, CA
- $37.50 - $54.63 an hour
- 8 hour shift
- Word processing
- Writing skills
- Pass drug screening
6d
Assistant Executive Director
Oakmont Senior Living —Carlsbad, CA
- $77,000 - $83,000 a year
- Weekends as needed
- Mid-level
- Criminal background check
- Pre-employment physical examination
- Store discount
- COVID-19 protective measures
Quick Apply

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Executive Assistant (Part-Time), Chief Accounting Office

Viasat, Inc. -
Carlsbad, CA

Apply Now

Job Details

Part-time
$79,000 - $146,500 a year
4 days ago

Qualifications

Confidential information handling
Microsoft Excel
Business travel arrangements
Executive administrative support
Collaboration with board members
Productivity software
Managing executive calendars
Board relations
Event logistics coordination

Full Job Description

About us:

One team. Global challenges. Infinite opportunities. At Viasat, we’re on a mission to deliver connections with the capacity to change the world. For more than 35 years, Viasat has helped shape how consumers, businesses, governments and militaries around the globe communicate. We’re looking for people who think big, act fearlessly, and create an inclusive environment that drives positive impact to join our team.

What you'll do:

We are thrilled to announce an exciting opportunity for a part-time, onsite Executive Assistant to join our dynamic team at our Viasat headquarters in Carlsbad, CA! In this role, you will work onsite for approximately 5 hours a day, providing comprehensive administrative and operational support to our Chief Accounting Officer (CAO). As a trusted partner to senior leadership, you will serve as a high-caliber professional and critical liaison within the Global Accounting, Finance, and Corporate functions.

This is a unique opportunity to operate at the center of a dynamic corporate finance ecosystem. We are looking for an individual who is poised, highly organized, and financially literate—someone who thrives in a fast-paced environment and possesses excellent judgment, absolute discretion, and a positive, solutions-oriented mindset.

In addition to directly supporting the CAO, this role will provide secondary administrative and introductory financial support (such as Accounts Payable routing, expense tracking, and billing coordination) to the broader Corporate Accounting team to ensure seamless quarterly and year-end execution.

The day-to-day:

Strategic Calendar & Cycle Management: Proactively managing heavy, complex, and shifting calendars for the CAO, ensuring preparation for critical financial milestones, audit committee meetings, and leadership reviews.
Travel & Logistics: Coordinating detailed domestic and international travel itineraries, managing comprehensive expense reports, and handling last-minute logistical changes.
Accounts Payable & Financial Support: Assisting with fundamental corporate financial administrative tasks, including routing AP invoices, tracking department purchase orders (POs), verifying corporate credit card reconciliations, and interfacing with vendor billing contacts.
Trusted Liaison: Serving as a professional point of contact for internal stakeholders, corporate executives, and external partners (such as external auditors and financial institutions), handling sensitive and confidential financial data with absolute integrity.
Effective Editor & Document Control: Drafting, editing, and proofreading corporate communications, presentations, and financial briefing materials. Helping to organize and maintain secure electronic files for corporate accounting policies and reporting.
Project & Cycle Management: Tracking corporate accounting action items, close-cycle deadlines, and audit deliverables across the team to ensure accountability and timely execution.
Team Integration: Managing logistics for internal accounting team meetings, offsites, and training sessions. Supporting the onboarding of new global accounting team members.

What you'll need:

3-5 years of experience supporting senior executives in a fast-paced corporate environment, preferably within corporate finance, accounting, legal, public accounting, or similarly complex global corporate structures.
Ability to work onsite in Carlsbad, CA office 4 days/week for 30 hrs per week
Strong administrative foundation with a proven track record in project organization, event management, and complex executive travel coordination.
Introductory exposure to corporate financial workflows, such as basic routing for accounts payable, processing expense reports, or managing departmental budgets.
Exceptional communication skills with the ability to interface confidently with senior executive leadership, corporate board members, and external audit partners.
Absolute discretion and the ability to manage highly sensitive, non-public financial data and insider information with strict confidentiality.
High emotional intelligence and independence; knowing when to act autonomously and when to align with your executive before making decisions.
Advanced proficiency with Microsoft Office (specifically Excel, PowerPoint, and Word), executive calendaring platforms, and corporate expense management systems (e.g., Concur)

What will help you on the job:

Bachelor’s degree in Business Administration, Accounting, Finance, or a related field.
Prior experience working within an enterprise ERP system (e.g., Oracle, SAP) or automated Accounts Payable platforms.
Familiarity with the fast-paced nature of quarterly earnings and public company financial close cycles.
Strong executive presence and the ability to stay composed and detail-driven under tight regulatory deadlines.

Salary range: $79,000.00 - $124,000.00 / annually. For specific work locations within San Jose, the San Francisco Bay area and New York City metropolitan area, the base pay range for this role is $97,500.00- $146,500.00/ annually : At Viasat, we consider many factors when it comes to compensation, including the scope of the position as well as your background and experience. Base pay may vary depending on job-related knowledge, skills, and experience. Additional cash or stock incentives may be provided as part of the compensation package, in addition to a range of medical, financial, and/or other benefits, dependent on the position offered. Learn more about Viasat’s comprehensive benefit offerings that are focused on your holistic health and wellness at https://careers.viasat.com/benefits. EEO statement:

Viasat is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic. If you would like to request an accommodation on the basis of disability for completing this on-line application, please click here.

Apply Now

Refine Your Search

executive assistant jobs in oceanside, ca

Executive Assistant (Part-Time), Chief Accounting Office

Executive Assistant – Life Sciences Products & Services

Sr. Executive Assistant (Finance & HR)

Executive Assistant (Part-Time), Chief Accounting Office

Administrative Assistant, Enterprise, and Strategy Office

Administrative Assistant (Onsite)

Administrative Assistant, Enterprise, and Strategy Office

Administrative Assistant

Executive Assistant and Project Coordinator

Executive Assistant

Executive Assistant

Executive Assistant & Caregiver | Perfect for Nursing, Public Health & Social Work Students

PACE Administrative Assistant

Executive Health Assistant / Client Services Coordinator (Virtual Longevity Medicine)

Executive Life Manager

Research Group Administrative Assistant

Executive Assistant/Business Partner

Executive Operations Coordinator

Executive Assistant to Chair & DBO - OPHTHALMOLOGY

Assistant Executive Director

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