NOW HIRING: Project Coordinator Assistant
Learn the business. Support the team. Grow into a career.
About the Role
ALIVE Solar & Roofing is hiring a Project Coordinator Assistant to work in our Escondido office alongside the Project Manager and Service Coordinator. This is a ground-floor, learn-the-business role — you will touch nearly every part of how we run a project, from first permit application to final customer close-out.
We are a family-owned solar, roofing, and battery storage company serving San Diego County. Our office is small, our processes are disciplined, and we expect everyone to pull their weight. If you are organized, dependable, eager to grow into a coordinator or PM role, and you genuinely like solving small problems before they become big ones — this seat is for you.
You will be trained directly by the Project Manager and Service Coordinator. There is a clear path upward: Project Coordinator → Project Manager is the ladder, and this role is the first rung.
What You'll Do
▪ Support the Project Manager and Service Coordinator with day-to-day project tracking across solar, roofing, and battery storage jobs.
▪ Assist in preparing permit applications and submitting documentation to local and state governing bodies.
▪ Help manage and update project schedules in BuilderTrend, keeping records accurate and current.
▪ Coordinate purchasing requests for equipment and materials — tracking order status and flagging timeline risks.
▪ Communicate with customers on project status updates via phone, email, and text under the direction of the Project Manager.
▪ Pull together project documentation including quotes, permits, inspection reports, and SGIP application records.
▪ Answer and route incoming calls to the appropriate department or team member.
▪ Assist with Self-Generation Incentive Program (SGIP) application submissions and monitor approval status.
▪ Flag any scheduling conflicts, missing documents, or cost overruns to the Project Manager promptly.
▪ Take on additional coordination tasks as assigned — this role grows as you do.
What We're Looking For
▪ Required High school diploma or equivalent.
▪ Required Strong organizational skills and a genuine attention to detail — you catch the thing others miss.
▪ Required Comfortable working in a fast-moving office environment with multiple simultaneous priorities.
▪ Required Solid written and verbal communication skills — you can write a clear customer email and handle a professional phone call.
▪ Required Intermediate computer skills — email, spreadsheets, cloud documents, and web-based tools.
▪ Preferred 1–2+ years of office, administrative, or coordination experience in any industry.
▪ Preferred Experience in construction, roofing, solar, or a related trade environment.
▪ Preferred Bilingual in English and Spanish — many of our customers and crews communicate in both.
▪ Nice to have Familiarity with BuilderTrend or similar project management software.
▪ Nice to have Basic understanding of permitting processes or SGIP applications.
What We Offer
Pay — Hourly + Growth Path
This is an hourly, non-exempt position paid weekly. Starting rate is based on your experience and what you bring to the table — no games, no lowball. As you grow into the coordinator role, pay moves with you.
▪ Starting range: $20–$25/hr depending on experience. Most candidates without prior construction or coordination experience start at $20–$22/hr. Prior relevant office experience lands closer to $23–$25/hr.
▪ Growth path: Project Coordinator band starts at $26/hr. Performing well in this role is the fastest route to that seat.
▪ Review cadence: Performance reviews at 90 days and annually. Merit increases tied to role growth, not just time served.
Additional Benefits
▪ Benefits: Medical, dental, and vision coverage. Voluntary life, accident, critical illness, and hospital confinement plans. HRA available.
▪ Time off: Paid time off and paid holidays per the ALIVE handbook.
▪ Growth: Direct mentorship from the Project Manager and Service Coordinator. A defined path to Project Coordinator and beyond.
▪ Stability: Year-round work across solar, roofing, and battery storage — not seasonal, not commission-dependent.
▪ Culture: Small, accountable team where your work is visible and your contribution is recognized.
Why ALIVE
At ALIVE, you are not a number in a call center or a name on a spreadsheet. You will know every project, every crew, and every customer we serve. We invest in people who show up prepared, communicate clearly, and take ownership — and we promote from within when the time is right.
Family-owned. Based in Escondido. Tesla Certified. BBB A+. 4.8 stars on Yelp.
How to Apply
Send a resume to [email protected] — or a short note about what you've done and why this role interests you. Walk-ins are welcome at our Escondido office. We respond within one business day.
[email protected] · alivesolar.com
ALIVE Solar & Roofing is an equal opportunity employer. We hire on character, craft, and crew fit — not background. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected category.
Pay: $20.00 - $25.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Vision insurance
Education:
- High school or equivalent (Required)
Experience:
- Office/Administrative: 2 years (Required)
- Construction or Roofing: 1 year (Preferred)
Language:
Work Location: In person
