Position Summary
At OTECH, we are committed to building a strong community, fostering lifelong learning, and upholding the highest standards of integrity in everything we do. As the Assistant Registrar, you will play a vital role in supporting the day-to-day operations of the Registrar’s Office and helping students achieve their educational goals. This dynamic position provides essential support for all registrar functions, including serving as backup for the Registrar, answering phones, maintaining student records, processing transcript requests, scanning and managing documents, evaluating and applying transfer and other academic credit, assisting with graduation processes, and ensuring compliance with college policies and procedures.
Working under the direction of the Manager for Student Access and Success, you will contribute to a student-centered environment dedicated to accuracy, service, and success.
Essential Functions
- Collect, maintain, and report student records in compliance with FERPA guidelines, ensuring accuracy and confidentiality.
- Collect and evaluate previous school transcripts to ensure they meet transfer guidelines and institutional standards.
- Maintain accurate records of graduates, ensuring data integrity and accessibility for reporting and verification purposes.
- Efficiently manage daily office communications, including email and phone traffic, to provide timely and effective responses.
- Oversee the scanning and digital archiving of prior student records, ensuring they are securely stored and easily retrievable.
- Regularly update and verify student demographic information to ensure records reflect current data.
- Assist with commencement/graduation duties.
- Collaborate with college teams to develop materials, which promote high school, OTECH and university pathways.
- The incumbent shall perform other duties as assigned.
Requirements
Education and Experience Required:
- Two (2) years of related work experience in records, academic advisement, registration, admissions financial aid, administrative experience, or a related field.
- Knowledge of and ability to understand state and federal laws, rules, and regulations related to student admissions, registration, and records.
- Understanding of office management principles and comprehensive record keeping systems.
- Ability to work under pressure with high expectations and deadlines.
- Demonstrated problem solving, communication and interpersonal skills.
- Demonstrated customer service skills in highly interactive service environments.
- Demonstrated time management and prioritization skills with exceptional attention to detail.
- Demonstrated ability to work independently and in a team environment.
- Working knowledge of Microsoft office software applications.
Experience Preferred:
- Understanding of higher education policies and processes as well as experience working with faculty and staff is preferred.
- Spanish-speaking proficiency desirable.
Physical Requirements:
- Typically, the employee may sit comfortably to perform work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
- Risks found in the typical office setting, which is adequately lighted, heated, and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
- Requires ability to drive an automobile.
Additional Information
WORKING HOURS:
Monday - Thursday: 12:00 PM- 7:00 PM
CONDITIONAL OFFER: A conditional offer of employment will be made pending satisfactory completion of a background investigation.
We are an Equal Opportunity Employer and qualified applicants from all backgrounds are encouraged to apply.
Pay: $18.03 - $22.54 per hour
Benefits:
- Employee assistance program
- Professional development assistance
- Referral program
- Tuition reimbursement
Work Location: In person
