Top 2 Assistant spa manager Jobs in Oklahoma

Medical Spa Office Manager
SPECTRUM HEALTHCARE SOLUTIONS —Oklahoma City, OK
- Weekends as needed
- Sales
- Mid-level
- Office
- Paid holidays
Quick Apply
Nail Spa Receptionists / Assistant Manager
King Nails & Spa —Oklahoma City, OK
- From $13 an hour
- Part-time
- In-person
- Communication skills
- Entry level
- Employee discount
Quick Apply
3d

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Med Spa Receptionist
SPECTRUM HEALTHCARE SOLUTIONS —Oklahoma City, OK
Handle incoming calls, directing them to the appropriate personnel or taking messages as necessary. Proven experience as a receptionist or in a similar…
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Front Desk Receptionist
Nature Day Spa —Norman, OK
Previous experience in a front desk or receptionist role is preferred. Manage incoming phone calls with proper phone etiquette. Minor cleaning around the spa.
From $13 an hour
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Assistant Salon Manager
Kenneth's Hair Salons & Day Spas, Inc. —Columbus, OH
As Employee Owners, our Assistant Salon Managers at Kenneth's are surrounded with support in all day-to-day operations as they develop leadership skills,…
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Medical Spa Office Manager

SPECTRUM HEALTHCARE SOLUTIONS -
Oklahoma City, OK

Quick Apply

Job Details

Full-time

Benefits

Paid holidays

Qualifications

High school diploma or GED

Full Job Description

The office manager is responsible for facilitating the daily operations of the medical spa, ensuring that all staff members are performing their jobs effectively and that all clients are receiving quality service in a clean and safe environment. Other essential functions of this role include accounting tasks such as managing payroll and vendor payments, tracking all incoming and outgoing inventory, generating financial reports and preparing weekly bank deposits. The office manager partners with the Director of Operations, Medical Director & Owners on various business development tasks to ensure the continued growth and efficiency of the business.

ESSENTIAL FUNCTIONS:

Supervise employees and monitor attendance to ensure that all daily functions are performed in accordance with our standards, policies and procedures. Maintain a favorable working relationship with all employees to foster and promote a cooperative and harmonious work environment which will be conducive to maximizing employee morale, productivity and efficiency.

Establish and maintain rapport with clients, assuring they are experiencing the highest level of customer service. Respond to any complaints, taking prompt corrective action where necessary to turn dissatisfied clients into return clients. Keep management team promptly and fully informed of any pertinent issues.

Partner and collaborate with Director of Operations, Medical Director and Owners on various business development tasks, such as, setting & tracking financial goals, and developing and maintaining a yearly budget. Complete job responsibilities and performance objectives in a timely and effective manner and in accordance with all policies and procedures.

MANAGEMENT/ADMINISTRATIVE:

Meet with prospective employees during the interviewing and hiring process. Meet with and counsel employees as needed to promote a productive and supportive work environment, leadership and guidance. May be directly involved in employee evaluations, as well as the disciplining or terminating of employees.

Manage financial and personnel-related administrative duties, including, payroll, tip checks, opening and distributing mail & ensuring utility and vendor payments are completed accurately and on time. Review employee time cards for accuracy, requested days off, or paid holidays and adjust if needed. Track staff PTO days in shared Google drive.

Prepare weekly bank deposits for both locations if needed. Track and maintain petty cash supply, documenting any transactions and balancing cash drawer each week. Communicate regularly with bookkeeper on any cash transactions.

Responsible for tracking, managing and purchasing all inventory, and ensuring new and incoming products are added into Square & Aesthetics Pro. Document updated inventory in shared Google drive each month. Review clinic schedule periodically to assure all appointments are scheduled correctly and necessary supplies/products are in stock.

Work with Director to create a structured business plan every month to hit sales goals. Prepare agenda, reports, and any other pertinent data for management group meetings. Maintain a working knowledge of COGS on all products and procedures and strive to minimize costs of supplies and maximize profitability.

MINIMUM QUALIFICATIONS:

High school graduate or equivalent

1-2 years management experience (preferred)

Ability to multi-task and prioritize daily duties and assigned tasks

Schedule:

Monday to Friday
Weekends as needed

Work Location: In person

Quick Apply

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assistant spa manager jobs in oklahoma

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Nail Spa Receptionists / Assistant Manager

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