Top 165 Department assistant Jobs in Oklahoma

Administrative Assistant/Dispatcher
AES Drilling Fluids LLC —Clinton, OK
- From $23.50 an hour
- Full-time
- Spanish
- Microsoft Outlook
- English
- Paid holidays
- Disability insurance
Quick Apply
Administrative Assistant
LaCourse Law PLLC —Tulsa, OK
- $15 - $18 an hour
- Full-time
- Administrative experience
- US work authorization
- In-person
- Health savings account
- Health insurance
Quick Apply
4d
Administrative Assistant I
Galt Foundation —Oklahoma City, OK
- $17 an hour
- Contract
- Microsoft Excel
- Office
- Administrative experience
- Health insurance
Quick Apply
5d
Associate Administrative Assistant
PepsiCo —Tulsa, OK
- $39,500 - $63,100 a year
- Computer literacy
- Research
- Office
- Paid parental leave
- Health insurance
5d
Administrative Assistant
SSM Health —Shawnee, OK
- Full-time
- Hospital
- High school diploma or GED
- Continuous improvement
- Paid parental leave
- Health insurance
Administrative Assistant
Frontier Land Surveying —Edmond, OK
- Full-time
- Microsoft Word
- Background check
- Clean driving record
- Health savings account
- Health insurance
Quick Apply
Administrative Assistant
Trent Finley-Farmers Insurance Agency —Tulsa, OK
- $40,000 - $70,000 a year
- Full-time
- In-person
- Entry level
- Commercial
- Paid time off
- Opportunities for advancement
Quick Apply
11d
Administrative Assistant I
Family & Childrens Services, Inc. —Oklahoma City, OK
- Word processing
- Computer literacy
- Basic math
Quick Apply
13d
Administrative Assistant
Red Rock Behavioral Health Services —Oklahoma City, OK
- Full-time
- Word processing
- Computer literacy
- Office
- Paid holidays
- Loan repayment program
Quick Apply
Administrative Assistant
Stephen D. Beam Attorney at Law —Weatherford, OK
- Part-time
- Inventory management
- Administrative experience
- US work authorization
- Flexible schedule
Quick Apply
AdvertisingLeasing Administrative Assistant
cMc Asset Management —Oklahoma City, OK
- $16 - $17 an hour
- Urgently hiring
- Marketing
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant/Paralegal
Wesner, Rainbolt & Regier, PLLC —Cordell, OK
- $12 - $20 an hour
- Email
- Background check
- Spanish
- English
- Paid holidays
- Paid time off
Quick Apply
Office Manager and Administrative Assistant
The Housing Partnership Network —Tulsa, OK
- $40,000 - $55,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Paid holidays
Quick Apply
Executive Administrative Assistant Full Time
Oklahoma City Rehabilitation Hospital —Oklahoma City, OK
- Full-time
- Office
- Administrative experience
- Analysis skills
- Health insurance
- Dental insurance
Quick Apply
Office Administrative Assistant
Enerfin Resources —Seminole, OK
- $20 - $22 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
11d
ADMINISTRATIVE ASSISTANT (FULL TIME)
SSC —Moore, OK
- $21.63 an hour
- Urgently hiring
- Background check
- Microsoft Outlook
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
Administrative Assistant I
Kelvion Products Inc —Sperry, OK
- Overtime
- Word processing
- Basic math
- Research
- Paid holidays
- Disability insurance
Quick Apply
Administrative Assistant
Lennar —Tulsa, OK
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Construction site
- Paid parental leave
- Health insurance
Administrative Assistant I
Dow Aero, LLC —Oklahoma City, OK
- Full-time
- Customer service
- Computer literacy
- Pass drug screening
- Opportunities for advancement
Quick Apply
Administrative Assistant
Utica Park Clinic Purchasing —Tulsa, OK
- Full-time
- Mid-level
- High school diploma or GED
- Budgeting
- Health insurance
- Tuition reimbursement

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Administrative Assistant/Dispatcher

AES Drilling Fluids LLC -
Clinton, OK

Quick Apply

Job Details

Full-time
From $23.50 an hour

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
401(k) 6% Match
Dependent health insurance coverage
Vision insurance
401(k) matching

Qualifications

Microsoft Outlook
Spreadsheets
High school diploma or GED

Full Job Description

Description:

AES Drilling Fluids is seeking an Administrative Assistant / Dispatcher in Clinton, OK! This dual-role position supports warehouse operations by performing administrative and dispatching duties by scheduling, coordinating, and arranging the delivery of product to rigs in an efficient and timely manner for the Clinton facility. The position ensures timely and accurate administrative and logistics operations in a fast-paced environment.

(Hourly pay starting at $23.50)

Fantastic Benefits!

Employer paid life & disability insurance
Affordable medical / dental / vision / dependent insurance
Paid time off / holiday pay
401K (6% match)
Many other benefits

WORK LOCATION: Clinton, OK

RESPONSIBILITIES:

Administrative Assistant

1. Maintain organized records of materials/products sold, transferred, or received.

2. Process delivery tickets, vendor receipts, and recaps, transmitting all necessary documentation to the Houston office.

3. Provide administrative support to the Warehouse Manager, including correspondence drafting, order tracking, and information gathering.

4. Answer phone calls and emails, directing inquiries appropriately, and providing professional customer service to vendors, engineers, and internal teams.

5. Assist with office duties including copying, faxing, filing, shipping/receiving packages, and maintaining an organized office environment.

6. Coordinate visitor access, receive deliveries, and maintain basic front desk responsibilities at Clinton.

Dispatcher

1. Schedule, coordinate, and arrange deliveries of chemicals, mud, bulk products, and returns.

2. Serve as the primary contact for drilling fluid engineers for placing orders, order adjustments, and logistics coordination.

3. Maintain accurate well locations and update dispatch boards and logs for both locations.

4. Enter orders in AES Pro, generate pick lists, create delivery tickets, POs, and return tickets.

5. Communicate with 3rd-party trucking companies to ensure timely delivery, track ETAs, and escalate delays when necessary.

6. Supports warehouse management by reading, researching, and properly routing correspondence, drafting, revising, and reviewing letters and documents, collecting and analyzing information, and initiating telecommunications.

7. Monitor and process mud returns, including scaling in/out, ticketing, and credit entries.

8. Facilitate accurate tracking logs, dispatch reports, and ensure all related documentation is properly filed and shared with engineers and office personnel.

Requirements:

1. High school diploma or GED.

2. Minimum 2 years in warehouse, dispatch, or administrative roles within the oil and gas industry is preferred.

3. Bilingual language abilities (English/Spanish) is a plus.

4. AES Pro system experience preferred.

5. Strong organizational, communication, and multi-tasking skills.

6. Ability to work independently and prioritize tasks effectively across two lo

7. Highly proficient in Microsoft Office (including Microsoft Excel skills) and Outlook and strong internet research skills.

AES Drilling Fluids is an equal opportunity employer. All persons shall have the opportunity to be considered for employment on the basis of their qualification for the job in question without regard to their race, color, religion, sex, national origin age, disability, military/veteran status, genetic characteristics or any other characteristic protected by applicable federal, state or local law.

AES Drilling Fluids regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.

Quick Apply

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department assistant jobs in oklahoma

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